Administrative Aide I-II

Missouri Secretary of State

Jefferson City, MO

Expired: April 30, 2024 Applications are no longer accepted.

Full-Time

Description:

This position provides general support to the Administrative Team at the Missouri State Library which includes divisions of Library Development, Wolfner Library and Reference Services. This position also has contact with other staff, public, and partner agencies of the office.

Job Functions and General Responsibilities:

Assists with grants to libraries and other administrative projects.
Uses SAMII and Missouri Buys accounting system to enter various types of purchase orders, payment support documents, expense reports, and data entries for time and leave reporting.
Makes in state travel arrangements, including travel request forms, and preparing requests for travel reimbursement.
Completes supply and book orders for the library divisions.
Prepares documents and reports using Microsoft Office and library databases.
General division support that includes library database entry, filing, sorting mail, monitoring emails, answering telephone and website updates.
Maintains good working relationships with the Fiscal and Facilities Division, Central Services, IT, and other departments of SOS.
Prioritizes assignments and completes duties to meet deadlines and to ensure quality work.

Knowledge, Skills, and Abilities:

Good oral and written communication skills.
Experience with Microsoft Office applications.
Ability to work as member of a team.
Ability to check own work for accuracy.
Ability to manage several assignments simultaneously, manage work time and processes effectively in order to meet deadlines.

Qualifications:

High School diploma is required and 1-2 years of general office work experience is preferred.

The above job description in no way implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the department.