Payroll Specialist

ABOUT PROMETHEUS

Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland and Seattle regions. We invest in real estate long-term and the focus on enduring quality drives every element of what we do - from our selection of locations, to design decisions, reinvestments into our Neighborhoods and our operating strategy. 

We are proud to be a Certified B Corporation, part of a group of companies that meets the highest standards for using business as a force for good. We have more than 500 Prometheans, and have a home office in San Mateo, with satellite offices in Portland, Oregon, and in the Bay Area. We are a vertically integrated company with four main core competencies in-house: acquisitions/investments, development, value-add renovations, and operations/property management. Prometheus has a long history of award-winning approaches to what we do, receiving over 100 awards for design and excellence including Fortune Magazine’s list of 100 Best Small & Medium Companies, the 100 Best Workplaces for Women and Best Places to Work in the Bay Area.

OUR PURPOSE

We are focused on Good Living for the Greater Good. This means providing a true sense of home and belonging for our Neighbors and Prometheans and giving our time and resources to bring positive change locally and beyond. It also means supporting you in your career goals with the very best working experience, and that starts with us having fun in the work we do together.

YOUR ROLE AND IMPACT

The Payroll Specialist is a part of our Payroll and HR Team and is responsible for providing complex administrative and accounting duties necessary to prepare bi-weekly multi-state payroll. This role is a mix of ongoing payroll responsibilities and payroll support for our Prometheans.

• Payroll Responsibilities: You’ll work closely with the Payroll Manager to assist in the preparation of bi-weekly payroll for our California, Oregon, and Washington Prometheans, including reviewing timesheets, processing Personnel Action Notices and reviewing the accuracy of payroll data entry and calculations. You'll oversee all phases of the payroll processing including the accuracy and timely processing of bi-weekly payroll for all Prometheans. Process and print termination checks in accordance with state laws and distribute payroll checks bi-weekly as needed.  
• Reporting Responsibilities: Your organization and detail-oriented style come into play as you prepare and maintain our vacation, sick and charge-out reports (among others). You also act as the payroll contact for employee inquiries and assist in audits when necessary. You will assist in payroll related analytics and ad-hoc reporting. 
• General Duties: Respond to employee inquiries regarding payroll functions and resolve their queries related to payroll system in a timely manner; assists with audits when necessary; distribute payroll checks bi-weekly to all field employees.  

HERE'S MORE OF THE NITTY-GRITTY:

Our Payroll Specialist possesses the following experience, skills, and abilities and is able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Bachelor's degree in Accounting, Finance, or related field preferred, Certified Payroll Professional a plus.
• 4-6 years of relevant experience preferred.
• Experience with ADP preferred.
• Knowledge of Federal, California, Oregon, and Washington labor, tax, garnishment, and payroll laws with good understanding of common fiscal procedures.
• Experience dealing with payroll calculations, including California wage and hour requirements, incentive pay, bonuses, etc.
• Highly proficient in Excel including advanced functions and formulas, pivot tables, macros/VBA preferred.
• Ability to be flexible to adjust priorities, multitask, and manage time appropriately in a dynamic, team-oriented environment.
• Strong organization and critical thinking skills, with attention to detail while ensuring security of confidential information.
• Excellent ability to coordinate and collaborate effectively across a team.
• Ability to thrive in an entrepreneurial and purpose driven company, focused on brand distinction and experience.
• Big picture thinking — you know how the little details impact the big picture, and can adjust the former to impact that latter.
• You are not afraid to break norms, create new things, and think differently. In fact, it’s kind of what you are known for. 

COMPENSATION AND BENEFITS

We offer a variety of benefits that take compensation well beyond a paycheck. This includes traditional benefits and benefits you might not expect or know about. The provided salary range is based on a number of factors, including location, job-related skills, experience and qualifications:

Compensation

• Pay Range: $32.00 to $41.00 per hour
• Discretionary Annual Bonus Plan

Benefits & Perks

• Fully Paid Benefits Including Eligible Dependents (you read that right, Prometheus pays 100% of healthcare, vision, and dental insurance premiums for all Prometheans and their families)
• Life insurance; Accidental Death & Dismemberment Insurance; Long Term Disability
• Behavioral Health Program Accessible 24/7
• Tax-Free Flexible Spending Accounts
• 401(K) Retirement Plan with Employer Matching
• Recognition & Rewards Program (Torch)
• Vacation: 10 days per year with accrual increasing over time
• Anniversary Vacation Bank Granted At Tenure Milestones
• Sick Leave: 9 days per year
• 12 paid holidays, including your birthday!
• Paid Volunteer Time
• Housing discounts
• Educational Assistance, Tuition Reimbursement, Loan Repayment, and Scholarship Awards
• Referral Bonus
• Hybrid Work Schedule

Learn more about these and other perks of being a Promethean by exploring our full Benefits Guide

Prometheus is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you'd like more information about your EEO rights as an applicant under Federal Employment Laws, please check out these FMLA, EEO, and EPPA pages.