Accounts Payable Clerk

Overview

Canyon Ranch guides the pursuit of wellbeing on a path through immersive destinations to a lifetime of proven answers. We inspire your well way of life through Integral Answers, Personal Guidance, Lifetime Impact and Evidence-based Progress.

Responsibilities

Responsible for accurate and timely payment of approved invoices, check requests, petty cash reimbursements and travel agent commissions. Maintains accounts payable files. Responsible for Operating Account checks and any other duties associated with vendor maintenance.

As a Canyon Ranch Accounts Payable Clerk, you will:

• Maintains all Accounts Payables files and performs all essential functions of proper and timely payment of payables including: Sorts and matches invoices to purchase orders. Selects approved to pay for bi-weekly check runs, prints cash requirements, and seeks approval from the Assistant Controller. Executes timely payment of all invoices including property taxes and insurance. Tracks all voided checks and invoices. Releases and printing all accounts payable checks. Reviews and enters Travel Agent commissions. Runs and matches accounts payable checks with appropriate invoices and mails checks and /or uploads virtual Mastercard file for payment. Files all vendor records accurately and timely.

• Enters all invoices, credit memos and deposit/prepayment requests. Works closely with the Purchasing Department to resolve vendor return and PO discrepancies. Bills all check requests. Checks, codes and enters all expense report and petty cash reimbursements into accounting software. Codes all invoices and credits to the appropriate GL code and obtains designated Director/Manager approval, and scans backup to accounting software.

• Responsible for various year end, month end and daily reports and duties to include but not limited to: Prepares, codes and obtains management approval of reimbursable sales on a bi-weekly basis. Posts and releases all AP transactions on a daily basis. Responsible for informing all Senior Accounting employees of monthly invoices that may need accrual. Reviews end of year 1099 report for discrepancies. Runs month end and year end reports when needed. Responds to any query or call related to accounts payable concerns. Prepares filing cabinets for new year.

• Reconciles vendor statements on a continual basis. Responsible for timely payment. Manages Accounting Petty Cash drawer.

Qualifications

Experience Required: 3-5 years previous experience in same or related field

Education Required: High School diploma or equivalent. Associate degree or two-year equivalent specialized training or experience preferred.

• Excellent organizational, judgement, listening and time management skills.
• Basic accounting skills, accuracy and attention to detail.
• Ability to meet deadlines.
• Must be flexible and work well under pressure.