Billing Coordinator
- Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
- Full-Time
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
This non-exempt position is responsible for compiling, managing, and executing attorney billing. This includes gathering all billing information, creating, and obtaining approval on proformas, and creating and distributing final invoices. This individual will interface with billing attorneys, staff and Firm clients while maintaining confidentiality of client and firm matters.
Essential Duties
Review and edit proformas in response to attorney and secretary requests.
Execute complex bills in a timely manner (e.g., multiple discounts by matter, split‐party billing, preparation of electronic bills).
Submit bills electronically to e‐billing sites.
Configure and maintain information on e‐billing sites including setting up new clients.
Ensure compliance with existing Firm billing policies and procedures, recommending changes when necessary.
Review, assess and ensure compliance with Outside Counsel Policies and Procedures.
Review, assess and provide feedback, when requested, on the billing requirements within new client engagement letters.
Create and maintain desktop procedures including any attorney, client or matter special handling requirements.
Review and approve all new client and matter intake forms to ensure accurate system setup.
Assist with verifying any new application changes or enhancements.
Ensure compliance with any client-specific reporting requirements (e.g., accruals, budgets, timekeepers, rates).
Communicate professionally and courteously with clients, attorneys, paralegals, and other staff.
Create billing schedules and various other billing analyses as needed.
Other Duties
Assist with special projects as needed.
Preform other related duties as assigned.
Reporting Relationship
The Billing Coordinator reports directly to the Manager of Billing and works closely with various partners in leadership positions. This position does not supervise staff.
Qualifications
Knowledge/Experience
One to three years of relevant experience is required. This individual must have proficient knowledge in accounting processes and Microsoft Office applications, primarily Excel, Word and Outlook. A solid understanding of the billing processes in the professional services industry (ideally within a law firm environment) is preferred. A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is needed for this position.
Skills
The Billing Coordinator must have superior attention to detail, time management and organizational skills. Additionally, the ideal candidate must possess strong analytical skills and be able to effectively multi-task and prioritize work to meet aggressive deadlines. The individual must possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team. The ability to work with many different types of personalities at all levels of organization is a must.
Education
An associate degree in accounting or related field is required; a bachelor’s degree is preferred. Equivalent experience will be considered.
Physical Demands
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.; Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs.; This position requires constant communication and exchange of information with the Firm attorneys, clients, and staff; This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office Environment. Occasionally working additional hours beyond the normal schedule may be required to meet firm or client demands.
It is our mission to be a preeminent law firm that serves clients globally on sophisticated legal matters while maintaining a special culture founded on teamwork, a healthy work environment, and a strong work ethic. While every law firm believes culture is an important component of success, our culture is truly unique. Our culture is defined by our collaborative work environment and by putting the interests of our clients first. It focuses on teamwork, an environment of mutual respect, and a long-term view that supports investing in the future and the success of Haynes and Boone as an outstanding professional service institution.
Our culture is defined by our collaborative work environment and by putting the interests of our clients first.
Haynes and Boone, LLP is one of the American Lawyer top 100 law firms, with more than 600 lawyers in 18 offices and 40 major legal practices. We are among the largest firms based in the United States. Our growth has been driven by our client service strengths, especially our problem-solving acumen and our ability to collaborate with clients. It is our mission to be a preeminent law firm that serves clients globally on sophisticated legal matters while maintaining a special culture founded on teamwork, a healthy work environment, and a strong work ethic. While every law firm believes culture is an important component of success, our culture is truly unique. Our culture is defined by our collaborative work environment and by putting the interests of our clients first. It focuses on teamwork, an environment of mutual respect, and a long-term view that supports investing in the future and the success of Haynes and Boone as an outstanding professional service institution.
Address
Haynes and Boone, LLP
Dallas, TXIndustry
Finance and Insurance
Website
Posted date
Create or sign into a ZipRecruiter account, and then apply on the company site¹
You Already Have an Account
We're sending an email you can use to verify and access your account.
If you know your password, you can go to the sign in page.