Contract Administrator

Cal Coast Telecom is a well-established growing company that specializes in Low Voltage Voice, Data Cabling, Audio Visual and Security Systems. We are seeking an individual who can assist the Preconstruction Department with contracts and associated documents. We value self-starters, and results-oriented team players.

Construction experience is not necessary. We are willing to train!

Software Knowledge Required:

Proficient Knowledge of:  Microsoft Office - Excel / Word / Outlook / Teams

Desired Experience:  PDF writer software / OneDrive

Duties / Skills required:

In a team environment, assist our Estimators, Engineers, Account Managers, and Project Managers who are working on multiple projects

Completes and submits pre-qualification packages

Process, compare, and highlight various contracts and request reviews

Extract billing and labor forms and correctly file them

Maintain logs, ensure up-to-date COI’s, W-9’s and business licenses of subcontractors

Create and coordinate safety packages as required by contract / customer

CMAS reporting and audit, prep recordkeeping

Provide communication between subcontractors and owner

Coordinate safety classes, as well as maintain safety certification log

Assist Estimating Administrators with JSRs
Must have excellent communications skills, both written and verbal
Must be able to proofread written documents as well as fix grammar, formatting, and spelling errors
Ability to work in a quick-paced environment
Ability to work through multiple interruptions and multiple changes
Detail orientated with a high level of accuracy is a must
Ability to budget time well, multitask, and meet deadlines
A team player with an outgoing personality and strong work ethic

Entry Level Position

Office Hours 8am – 5pm Monday - Friday

*Flexible start time

Clean DMV current Driver’s License

Drug Screen and Background Check Required

Physical Requirements: Desk job; sitting all day