Administrative Assistant

Experienced Administrative Assistant Needed for Midtown-Based Company

We are currently seeking a skilled Administrative Assistant to provide crucial support to a Director and their sales closing team. The ideal candidate will possess exceptional organizational abilities, advanced proficiency in technology, particularly with MS Office suite, and demonstrate initiative as a self-starter capable of independently managing tasks.

Key Responsibilities:

• Assist the sales closing team in managing contracts and documents.
• Facilitate the acquisition of missing documents and information necessary for closing files and contracts.
• Maintain and manage the team’s PTO calendar.
• Provide support to the Department Director in calendar management and organizational tasks.
• Perform standard clerical and administrative duties, including drafting correspondence, scheduling appointments, and managing both physical and electronic files.
• Professionally handle incoming calls with courtesy and efficiency.

Working Hours: Monday to Friday, 9:00 am to 5:00 pm, with occasional overtime as required.

Requirements:

• Minimum of 3 years of experience in an Administrative Assistant role.
• Strong calendar management experience.
• Associate or Bachelor’s degree in an administrative field (preferred, though not mandatory).
• Proficiency in MS Office applications, including Word, Excel, Outlook 365, and MS Teams.
• Ability to thrive in a fast-paced environment, with strong written and verbal communication skills.

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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.