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Administrative Assistant

Administrative Assistant Must-Have Resume Skills and Keywords

If you are interested in improving your job outlook and increasing your salary, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Administrative Assistant and other roles in your industry. As an Administrative Assistant, you provide general support in an office, including scheduling appointments, answering phones, and greeting visitors. This is not an entry-level position. Typically employers look for candidates who have prior experience in jobs like Secretary and Receptionist. If you’re currently working as an Administrative Assistant, you may have the opportunity to advance your career to more senior administrative roles or positions like Executive Assistant. You will likely improve your job outlook and increase your salary by developing your skill set for this career through work experience and continuing education.

We designed the ZipRecruiter Career Keyword Mapper to help you improve your resume. Using machine learning tools, our Marketplace Research Team analyzed millions of job postings and resumes to identify the most important keywords related to an Administrative Assistant and help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Administrative Assistant. We’ve identified Data Entry, Invoicing, proficiency with Outlook, and experience with Vendor Management as essential skills or qualifications for an Administrative Assistant, but there are many other skills and requirements that are necessary to help your resume stand out to employers. Whether you’re trying to get hired as an Administrative Assistant or want to advance your career beyond your current role, use this tool to assess your qualifications for an Administrative Assistant job.

Top Skills Mentioned in Job Descriptions

Top
10
Job Skills
Employers require a broad range of skills and qualifications in their descriptions of Administrative Assistant positions. The top three keywords make up 39.79% of the total set of top terms. Look to the Resume Checklist below to see how Data Entry, Calendaring, and Outlook shares stack up against the share from resumes. Office Administration, Invoicing and File Systems represent an additionally healthy share of the employer Administrative Assistant job postings with their combined total of 30.34%. At 29.86%, Answer Phones, Database, Travel Arrangements, and Vendor Management appear far less frequently, but are still a significant portion of the 10 top Administrative Assistant skills and requirements according to employers.

Top Skills Mentioned in Resumes

Top
10
Job Skills
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Administrative Assistant positions. The top three keywords represent 37.86% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Data Entry, Invoicing, and Receptionist match up to employer job descriptions. Outlook, Vendor Management, and Calendaring represent a very decent share of skills found on resumes for Administrative Assistant with 29.96% of the total. At 32.18%, Database, Answer Phones, Scanning, and Accounts Payable appear far less frequently, but are still a significant portion of the 10 top Administrative Assistant skills and qualifications found on resumes.

Most Important Skills Required to Be an Administrative Assistant as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Administrative Assistant job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Administrative Assistant on their resumes.
Top Administrative Assistant Skills
Skills Required by Employers Share
Data Entry 14.67%
Calendaring 12.59%
Outlook 12.53%
Office Administration 11.38%
Invoicing 9.70%
File Systems 9.26%
Answer Phones 7.91%
Database 7.43%
Travel Arrangements 7.38%
Vendor Management 7.14%
Skills Listed by Employees Share
Data Entry 13.63%
Invoicing 13.50%
Receptionist 10.73%
Outlook 10.38%
Vendor Management 9.92%
Calendaring 9.66%
Database 9.29%
Answer Phones 8.72%
Scanning 7.20%
Accounts Payable 6.97%

Administrative Assistant Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Administrative Assistant positions. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Administrative Assistant job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Administrative Assistant Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Office Administration
File Systems
Employer job listings frequently list Office Administration or File Systems as requirements in Administrative Assistant job descriptions; however, candidates mention them far less frequently on their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Assistant position may help you stand out more to hiring managers.
Common Keywords on Administrative Assistant Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Recruiting
Drafting
Expense Reports
Travel Arrangements
Calendaring
Outlook
Data Entry
Answer Phones
Scanning
Database
Secretarial
Vendor Management
Invoicing
Compliance
Receptionist
Reconciling
Human Resources Experience
QuickBooks Software
Both employer job listings and resumes from people who’ve held the position of Administrative Assistant tend to always include skills and requirements found in this list. Whether you’ve only got Recruiting, Drafting, Expense Reports, Travel Arrangements, Calendaring, Outlook, Data Entry, Answer Phones, Scanning, Database, Secretarial, Vendor Management, Invoicing, Compliance, Receptionist, Reconciling, Human Resources Experience or QuickBooks Software in your background and experience, make sure to highlight the term prominently on your resume. As a candidate you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as an Administrative Assistant.
Uncommon Keywords on Administrative Assistant Job Descriptions
Job Descriptions
Resumes
25%
50%
75%
100%
Accounts Payable
Account Receivables
Employer job listings rarely list Accounts Payable or Account Receivables as important skills or qualifications in Administrative Assistant job descriptions. Nevertheless, candidates mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Assistant position may go unnoticed or even discounted by hiring managers.

FAQs about Administrative Assistant Skills and Resume Keywords

What are the most important Administrative Assistant job skills to have on my resume?

The most common important skills required by employers are Recruiting, Drafting, Expense Reports, Travel Arrangements, Calendaring, Outlook and Data Entry. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a position as an Administrative Assistant, suggesting that having these keywords on a resume are important for success as an Administrative Assistant. Additionally, employer Administrative Assistant job descriptions list Office Administration as a desirable experience, even though Office Administration appears 3.69 times less on resumes, suggesting that it's worth considering including this keyword if you possess the experience.

What are the least important Administrative Assistant job skills to have on my resume?

Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like Accounts Payable and Account Receivables may be something to reconsider. These two terms appear 0.43 and 0.37 times less often than in job descriptions for an Administrative Assistant position. This implies that highlighting either of these keywords on your resume may not be a great way to impress a potential employer.

How do I make sure my resume has all of the right keywords for an Administrative Assistant position?

Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Administrative Assistant. Make sure to include a strong showing for the following keywords on your resume:
  • Recruiting
  • Drafting
  • Expense Reports
  • Travel Arrangements
  • Calendaring
  • Outlook
  • Data Entry
  • Answer Phones
  • Scanning
  • Database
  • Secretarial
  • Vendor Management
  • Invoicing
  • Compliance
  • Receptionist
Additionally employers frequently list the following as desirable qualities in an Administrative Assistant candidate, but they are far less common on most resumes:
  • Office Administration
  • File Systems
Finally people who held the position of an Administrative Assistant and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Administrative Assistant application:
  • Accounts Payable
  • Account Receivables

Before applying for an Administrative Assistant job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Administrative Assistant. Get started on your journey with a new ZipRecruiter Profile today!

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