Human Resources Associate (Onboarding), Human Resource Services, Full Time, Days

ABOUT MARINHEALTH a UCSF Affiliate

Come and be a part of our healing team at the award-winning MarinHealth! Ranked in the top 3% of general hospitals in the country, we have made great strides since returning to our roots as an independent hospital. As Marin County's only acute hospital and a vital resource for a wide range of essential health care services, it is our mission-and our passion-to excel in every medical specialty. We attract the finest physicians and employees who appreciate having the best of both worlds: the resources and medical sophistication of an academic medical center combined with the personalized, caring touch of an independent hospital. We have an exceptionally collaborative team that adheres to the highest service excellence standards to ensure that we deliver world-class, personalized care to patients. Our Joint-Commission accredited hospital has won numerous awards and certifications in delivering best-in-class health care in the San Francisco Bay Area.

WHAT WE OFFER

MarinHealth offers a generous suite of employee benefits, which includes a comprehensive and rich health benefits program (medical, dental, vision and prescription plans). Our robust Wellness @ Work program (e.g. onsite health & fitness classes, discounts, etc) also promotes a healthier lifestyle for employees and to support you on your Healthy Healer journey. Other benefits include, but are not limited to, a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday and sick leave, which you will start accruing immediately. Our benefits are highly competitive and considered to be one of the best in the Bay Area! Find your healing place at MarinHealth.

External hires are subject to a background check and pre-employment medical screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with federal, state and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classifications protected by federal, state & local laws.

JOB SUMMARY:

As part of the Talent Acquisition team, and under general supervision, this position provides Human Resources Onboarding Services to employees, departments, and external customers of MarinHealth. This position has primary responsibility for the onboarding of new hires, which includes leading New Hire Orientation, managing pre-employment process, proctoring training, and personnel file management. Excellent customer service, confidentiality, initiative, and organizational skills are necessary for the Onboarding Associate. This role may have the opportunity to assist in the recruitment sourcing process with other recruiters on the team as well.

JOB SPECIFICATIONS:

EDUCATION

• High School diploma required.
• Bachelor's degree preferred.

EXPERIENCE

• A minimum of three years experience in a business setting involving heavy public/employee contact.
• Human Resources and some HRIS experience required.
• HR onboarding experience preferred.

PREREQUISITE SKILLS

• Intermediate skills in Microsoft Word, Excel, and Outlook
• Excellent organizational and time management skills used to prioritize and complete multiple tasks in a timely manner, including abiding by legal timelines
• Meticulous attention to detail
• Strong interpersonal skills essential to ensure service excellence in Human Resources and intradepartmental and interdepartmental relationships
• Ability to work with others in a flexible and cooperative manner

LICENSE/REGISTRATION/CERTIFICATION:

No licenses or certifications required

PRIMARY CUSTOMER SERVED (Age Specific Criteria):

This position is not a patient care position, and as such, this section does not apply

PATIENT PRIVACY (HIPAA Compliance):

Employees in this position do not have access to protected health information

DUTIES AND RESPONSIBILITIES:

ESSENTIAL (not modifiable)

1. Processing of all employee paperwork and personnel transactions for the area(s) of responsibility in a timely and accurate manner
2. Responsible for maintaining any record-keeping and reporting databases in area(s) of responsibility. This includes all applicable data displays
3. Responsible for responding to inquiries and resolving any discrepancies in area(s) of responsibility. Act as liaison with appropriate vendors
4. Owns the pre-employment processes, including candidate communication, completion of required pre-employment screens, escalating when appropriate.
5. Enters assigned data into HRIS and/or related database(s) in a timely and accurate manner, meeting all assigned timelines. Generates specific reports from databases on a scheduled and as needed basis. Verifies reports as requested
6. Manage New Hire Orientation including candidate prep and scheduling, training materials, logistics, compliance, and communication to hiring managers as needed.
7. Proctors required Apex training for eligible employees. Manages logistics, communication, planning, set up, liaison, and trouble shooting.
8. Assists in the sourcing of candidates, completion of reference checks, and other talent acquisition needs.
9. Offers continuous process improvements, implements best practices, and streamlining opportunities.
10. May provide basic training and guidance in area(s) of expertise to other Human Resources staff
11. Provides timely and accurate information in a courteous manner to employees and external customers regarding Human Resources processes, personnel policies, and procedures
12. Assists other Human Resources staff with special projects on an as needed basis

SECONDARY (modifiable)

1. Additional duties as assigned

MarinHealth remains committed to the health and safety of our employees, patients, and the entire community. As such, MarinHealth requires employees to receive all required immunizations, including, MMR, flu (seasonal availability), and COVID-19 vaccine booster, as a condition of employment and annually thereafter, as required. Any exemptions from these requirements may be granted for limited and specific situations.