Receptionist

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As the Receptionist, you will be the first point of contact for our business. Our Receptionist’s duties include offering administrative support across the firm. You will welcome clients and greet people who visit the office. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as the Receptionist, you should have a pleasant personality, as this is also a customer service role. Multitasking and time management skills are essential for this position. Your schedule would be Monday-Friday 8:30am-5:00pm. Pay is $16-$20/hr DOE.

Responsibilities/Duties

• Greet and welcome guests as soon as they arrive at the office
• Direct clients to the appropriate person and conference room
• Answer, screen and forward incoming phone calls
• Ensure waiting area is tidy and presentable, with all necessary stationery and material (e.g. pens, legal pads and breath mints)
• Provide basic and accurate information in-person and via phone/email
• Order office supplies
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, scanning and faxing
• Direct email inquiries

Skills/Requirements

• Ability to operate office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Self-starter who takes direction easily
• Ability to answer a multi-line telephone system