This is a work onsite position, however, they may be able to work remotely 1 day/week. Description:Responsibilities: Under general supervision and action on own initiative, performs diverse and advanced secretarial duties and administrative support . Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization. Responsibilities include performing various tasks in administrative support at the upper executive level. Advanced: Uses ability as a skilled specialist to contribute to the development of new concepts/techniques and to complete assignments/tasks in innovative and effective ways. Expert knowledge on the general/technical aspects of the job. Works on assignments that is extremely complex in nature where a high degree of independent judgment, initiative and technical knowledge are required to resolve problems. Work is completed independently and has ability to handle most unique situations. Frequently determines methods and procedures for new assignments. High school education or equivalent; some college level education highly preferred. Typically requires a minimum of 9+ years general administrative experience, or equivalent combination of experience and college level education. Advanced general administrative skills/knowledge required at an upper executive level. Usually works with multiple issues/projects and has the experience/ability to support multiple project administrative requirements. Regarded as the key administrative employee of the division and is a primary administrative employee in the company. Specific advanced software skills as required by the division.
Detailed Job Description Requirements:
Acts with integrity, confidentiality and discretion in all activities and interactions
Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong follow-thru and follow-up
Strong organizational skills
Ability to quickly learn (and become subject matter expert/resource for) software application, web applications, and variety of systems and processes
Positive attitude
Professional demeanor
Flexibility to support Directors with different styles and support needs
Ability to support multiple Directors and their direct report Managers
Responsibilities
Managing/coordinating calendars and scheduling meetings (using Outlook, Zoom, Teams)
Attending and taking notes in staff meetings, then archiving/distributing notes (using Word)
Updating org charts and other documents (using PowerPoint, Word, Excel)
Organizing digital files in Teams and SharePoint
Records retention & management
Travel scheduling and expense report submissions
Purchasing, Ordering materials, other stuff
Other duties as assigned
Education & Experience
Bachelors or relevant Associates degree
7+ years of experience as Administrative Assistant for Executives
Experience working for large corporation, a plus
