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Office Support Specialist Jobs (NOW HIRING)

County Med LLC

Office Support Specialist

Blackstone, VA · On-site

$14.50 - $18/hr

Office Support Specialist Position Title: Office Support Specialist Department: Administration Reports To: Practice Manager/Practice Owner Employment Type: Full-Time (32 Hours) Position Summary The ...

County Med LLC

Office Support Specialist

Blackstone, VA · On-site

$14.50 - $18/hr

Office Support Specialist Position Title: Office Support Specialist Department: Administration Reports To: Practice Manager/Practice Owner Employment Type: Full-Time (32 Hours) Position Summary The ...

Boyer Childrens Clinic

Office Support Specialist

Seattle, WA · Hybrid

$20.50 - $27.25/hr

Boyer Children's Clinic is hiring for an Office Support Specialist! Boyer is a leader and highly-valued resource in the community providing services for children with neuromuscular disabilities and ...

Vertisystem Inc

Office Support Specialist

Canton, MA · On-site

$19 - $25/hr

Office Support Specialist Location: Canton, MA, 02021 Position Summary: The Office Support Specialist provides high-level administrative, clerical, and operational support. This role is responsible ...

House Rx

Office Support Specialist

Pittsburgh, PA · On-site

$22 - $25/hr

House Rx is hiring an Office Support Specialist to join our IT & Office Support team to help us make specialty medications more accessible and affordable for patients. Keep reading to learn more ...

House Rx

Office Support Specialist

Pittsburgh, PA · On-site

$22 - $25/hr

House Rx is hiring an Office Support Specialist to join our IT & Office Support team to help us make specialty medications more accessible and affordable for patients. Keep reading to learn more ...

SITECH Louisiana

Office Support Specialist

Baton Rouge, LA · On-site

$15.75 - $20.75/hr

Office Support Specialist DESCRIPTION The Office Support Specialist will manage walk in customers and the day-to-day operations of the location and will be expected to work closely with all ...

Zeno

Office Support Specialist

New York, NY · On-site

$65K/yr

Office Support Specialist Are you someone who takes pride in creating welcoming, organized, and seamless experiences for employees and guests? Do you thrive in a fast-paced environment where ...

Zeno

Office Support Specialist

New York, NY

$65K/yr

Office Support Specialist Are you someone who takes pride in creating welcoming, organized, and seamless experiences for employees and guests? Do you thrive in a fast-paced environment where ...

Robert Half

Office Support Specialist

Salinas, CA · On-site

$23.75 - $27.50/hr

We are looking for an Office Support Specialist to help keep daily operations running smoothly in our Salinas, California office. This Long-term Contract position is well suited for someone who ...

Elyon International

Office Support Specialist

Crane, IN · On-site

$18 - $23/hr

Title: Office Support Specialist Location: Crane, Indiana Summary: Manages work-supporting functions such as communications, procurement, and records management to ensure smooth operations.

SITECH Louisiana

Office Support Specialist

Baton Rouge, LA · On-site

$15.75 - $20.75/hr

Office Support SpecialistDESCRIPTIONThe Office Support Specialist will manage walk in customers and the day-to-day operations of the location and will be expected to work closely with all departments ...

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Office Support Specialist information

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How much do office support specialist jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for office support specialist in the United States is $20.74, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $22.84 per hour, depending on experience, location, and employer.

What is an office support specialist?

Office Support Specialists are administrative professionals who provide a wide range of clerical and organizational support within an office setting. Their responsibilities often include managing correspondence, scheduling appointments, maintaining records, and assisting with data entry and filing tasks. They help ensure the smooth daily operation of the office and often serve as a point of contact for staff, clients, and visitors. Office Support Specialists may also assist with basic bookkeeping, supply management, and other support tasks as needed.

What are the key skills and qualifications needed to thrive as an office support specialist, and why are they important?

To thrive as an Office Support Specialist, you need strong organizational abilities, attention to detail, proficiency in administrative tasks, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, database management systems, and office equipment is often required. Excellent communication, multitasking, and problem-solving skills help you effectively support team members and maintain efficient workflow. These skills ensure smooth daily operations and contribute to a productive and well-organized office environment.

What is the difference between Office Support Specialist vs Administrative Assistant?

AspectOffice Support SpecialistAdministrative Assistant
CredentialsHigh school diploma or equivalent; certifications like Microsoft OfficeHigh school diploma; often similar certifications
Work EnvironmentOffice settings, handling clerical and support tasksOffice environments, managing administrative duties
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar industries, often overlapping roles
Common Search & ComparisonYesYes

The main difference is that Office Support Specialists focus on providing clerical support, managing office equipment, and assisting with basic administrative tasks. Administrative Assistants often have broader responsibilities, including scheduling, correspondence, and more complex administrative duties. Both roles are essential in office settings and share similar qualifications, but their scope and specific tasks can vary depending on the employer.

What are some common challenges faced by office support specialists, and how can they effectively manage them?

Office Support Specialists often juggle multiple tasks, such as managing schedules, handling correspondence, and supporting various departments. A common challenge is prioritizing urgent requests while maintaining attention to detail in routine tasks. Effective time management, strong communication skills, and proficiency with office software are essential to handle these demands. Collaborating closely with team members and seeking clarification when priorities shift can help ensure smooth workflow and prevent miscommunication.

What cities are hiring for Office Support Specialist jobs?

Cities with the most Office Support Specialist job openings:

Who are the top companies hiring for Office Support Specialist jobs?

The top employers for Office Support Specialist jobs are:

What states have the most Office Support Specialist jobs?

States with the most job openings for Office Support Specialist jobs include:

What are popular job titles related to Office Support Specialist jobs?

For Office Support Specialist jobs, the most frequently searched job titles are:

Office Support Specialist jobs near you
Infographic showing various Office Support Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, and 5% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $43,139 per year, or $20.7 per hour.

Office Support Specialist

County Med LLC

Blackstone, VA • On-site

$14.50 - $18/hr

Full-time

PTO

Posted 15 days ago

Job description

Job Description: Office Support Specialist

Position Title: Office Support Specialist
Department: Administration
Reports To: Practice Manager/Practice Owner
Employment Type: Full-Time (32 Hours)

Position Summary

The Office Support Specialist is responsible for providing administrative and operational support to ensure the efficient day-to-day functioning of a small privately owned medical practice. This position serves as a key point of contact for patients while supporting providers and staff through exceptional customer service, organization, and attention to detail. The ideal candidate is professional, compassionate, dependable, and able to multitask in a fast-paced healthcare environment while maintaining patient confidentiality.

Essential Duties and Responsibilities

  • Greet patients and visitors in a friendly, professional manner.
  • Answer and direct incoming phone calls promptly and courteously.
  • Schedule, reschedule, and confirm patient appointments.
  • Verify patient demographics, insurance information, and required documentation.
  • Check patients in and out while ensuring all necessary forms are completed.
  • Collect copayments, balances, and process payments accurately.
  • Maintain accurate electronic medical records (EMR).
  • Scan, upload, file, and organize patient documents.
  • Assist with patient referrals, authorizations, and medical records requests.
  • Monitor office supplies and place orders as needed.
  • Prepare examination rooms or paperwork as requested by clinical staff.
  • Coordinate incoming and outgoing mail, faxes, and electronic correspondence.
  • Assist providers and management with administrative projects and daily operations.
  • Maintain a clean, organized, and welcoming reception and office area.
  • Follow HIPAA regulations and maintain strict patient confidentiality.
  • Perform other administrative and clerical duties as assigned.

Required Qualifications

  • High school diploma or GED required.
  • Previous experience in a medical office or healthcare setting preferred.
  • Strong customer service and interpersonal skills.
  • Excellent verbal and written communication skills.
  • Proficiency with Microsoft Office (Word, Outlook, Excel).
  • Experience using electronic medical record (EMR) systems preferred.
  • Ability to prioritize tasks and manage multiple responsibilities simultaneously.
  • Strong organizational skills and attention to detail.
  • Professional appearance and demeanor.
  • Ability to maintain confidentiality and exercise discretion.

Preferred Qualifications

  • Medical terminology knowledge.
  • Experience with insurance verification and prior authorizations.
  • Knowledge of HIPAA regulations.
  • Experience with medical scheduling software and practice management systems.

Physical Requirements

  • Ability to sit, stand, and walk for extended periods.
  • Ability to lift up to 25 pounds occasionally.
  • Frequent use of computers, telephones, and other office equipment.

Work Environment

This position is based in a small privately owned medical practice where teamwork, professionalism, and compassionate patient care are essential. Employees should be comfortable working in a fast-paced environment while providing outstanding service to patients and supporting fellow staff members.

Key Competencies

  • Customer Service Excellence
  • Professionalism
  • Communication
  • Organization
  • Time Management
  • Attention to Detail
  • Teamwork
  • Problem Solving
  • Adaptability
  • Confidentiality and Ethical Conduct

The Office Support Specialist plays a vital role in creating a positive patient experience while ensuring the practice operates efficiently and effectively.