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Office Specialist Jobs (NOW HIRING)

Griffin Associates

Office Specialist

Arab, AL

Office Specialist ID: 1516 Location: Arab, AL More about this job > Description Office Specialist Qualifications * Fast Paced Office Manager / or Customer Service Skills * Computer and Customer ...

Techgene Solutions

Office Specialist

Boise, ID · On-site

Office Specialist 2 - Boise, ID We are hiring an Office Specialist 2 to support the Client. This is an excellent opportunity for candidates with 1-2 years of administrative, office support, data ...

City of Stockton

OFFICE SPECIALIST

Stockton, CA · On-site

$56K - $78K/yr

CLASS CHARACTERISTICS Office Specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the ...

Techgene Solutions LLC

Office Specialist

Boise, ID · On-site

Office Specialist - Boise, ID Location: Boise, ID Experience: 2-4 years Availability: Must be available to join ASAP. Required Skills * 2-4 years of office/administrative experience * Microsoft ...

Parkhill

Office Specialist

Oklahoma City, OK · Hybrid

The Office Specialist provides administrative and operational support and serves as the first point of contact for employees, clients, and visitors. This role is responsible for coordinating daily ...

GRIFFIN Recruiters

Office Specialist

Arab, AL · On-site

Office Specialist Qualifications * Fast Paced Office Manager / or Customer Service Skills * Computer and Customer Service Skills are essential. * Seeking Multi-tasker that can shift with daily ...

Portland State University

Office Specialist 1

Portland, OR · On-site

$18.06 - $20.19/hr

Position Announcement Position Details Proposed Start Date 09/01/2026 Classification Title Office Specialist 1 Working Title Office Specialist 1 Department 260401 - CDC Helen Gordon Office Position ...

Utah County Sheriff

$19.25 - $22.15/hr

Office Specialist II - Nursing POSTING #: 6632-0726ksa *May underfill as an Office Specialist I - Nursing Area of Focus: Welcome Baby Preference may be given to candidates who are bilingual in ...

Mid-Step Services

Office Specialist

Sioux City, IA

The Office Specialist serves as a central resource for administrative functions across all agency programs, including Administrative Services, Intermediate Care Facilities (ICF), Supported Community ...

The Larson Group

Office Specialist

Sauget, IL · On-site

The Larson Group Peterbilt is looking for an experienced Office Specialist to join our dynamic team. This position operates multiple-line telephone switchboard console and routes calls appropriately.

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How much do office specialist jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for office specialist in the United States is $20.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $23.08 per hour, depending on experience, location, and employer.

What is an office specialist?

Office Specialists are administrative professionals who handle a variety of clerical and organizational tasks in an office setting. Their duties typically include managing correspondence, scheduling appointments, maintaining records, and supporting other staff members with daily operations. Office Specialists play a crucial role in ensuring the smooth and efficient functioning of an office by handling tasks that keep the workplace organized and productive. They may work in various industries, including education, healthcare, government, and corporate environments.

What are the key skills and qualifications needed to thrive as an office specialist?

To thrive as an Office Specialist, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, document management systems, and multi-line phone systems is essential. Excellent communication, time management, and problem-solving abilities help you interact effectively with colleagues and clients. These skills and qualities ensure efficient office operations, accurate record-keeping, and positive workplace interactions.

What are some common challenges office specialists face when managing multiple tasks and priorities?

Office Specialists often juggle a variety of administrative responsibilities, such as scheduling meetings, processing documents, and responding to internal and external inquiries. A common challenge is balancing urgent requests with ongoing tasks while ensuring accuracy and efficiency. Successful Office Specialists develop strong organizational habits, utilize digital tools for task management, and communicate proactively with team members to prioritize effectively. Learning to adapt quickly to shifting priorities and maintaining flexibility are key to thriving in this fast-paced environment.

What is the difference between Office Specialist vs Administrative Assistant?

AspectOffice SpecialistAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; certifications like Microsoft Office SpecialistHigh school diploma; often familiarity with office software
Work EnvironmentGovernment agencies, schools, corporate officesCorporate offices, healthcare, educational institutions
Employer & Industry UsageCommonly used in public sector and educational settingsWidely used across various industries for administrative support
Job ResponsibilitiesData entry, document preparation, customer serviceScheduling, correspondence, filing, customer interaction

While both roles involve administrative tasks, Office Specialists often focus on data management and technical skills, especially in government or educational settings. Administrative Assistants typically handle a broader range of office support duties across diverse industries. Understanding these differences can help you choose the right career path or job search focus.

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Office Specialist jobs near you
Infographic showing various Office Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $42,197 per year, or $20.3 per hour.

Office Specialist

Griffin Associates

Arab, AL

Full-time

Re-posted 15 days ago

Job description

GRIFFIN Recruiters
Job Openings >> Office Specialist
Office Specialist
Summary
Title: Office Specialist ID: 1516 Location: Arab, AL
More about this job >
Description

Office Specialist
Qualifications

  • Fast Paced Office Manager / or Customer Service Skills
  • Computer and Customer Service Skills are essential.
  • Seeking Multi-tasker that can shift with daily changes.
  • Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management
  • Must possess exemplary problem-solving, communication, and time management skills
  • Proven experience in real estate operations, transaction coordination, or a similar role
  • Excellent organizational skills with the ability to manage multiple projects simultaneously
  • Detail-oriented, resourceful, and capable of working independently while being a team player
  • High School OR GED / Some College

Responsibilities

  • You'll be responsible for managing all paperwork in a timely manner, contacting internal clients, scheduling appointments and providing superb customer service
  • In addition, you'll work with other staff members
  • Work closely with the management team to align operational goals with overall business strategy
  • Schedule and coordinate ensuring work is completed on time.
  • Facilitate seamless communication and resolution of issues
  • Maintained accurate documents, and compliance paperwork
  • Be part of an energetic, growth-focused team
  • SEND Updated Resume
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Griffin & Associates P.C. logo

About Griffin & Associates P.C.

Sourced by ZipRecruiter

Griffin & Associates serves individuals and Privately held Businesses for all their tax, Business advisory, and Financial Planning service needs. As our clients’ most trusted advisor, We always serve our Clients’ best interests with utmost Integrity and Objectivity.

Industry

Accounting services

Company size

11 - 50 Employees

Headquarters location

Norcross, GA, US

Year founded

1982

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