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Office Specialist Jobs (NOW HIRING)

Griffin Associates

Office Specialist

Arab, AL · On-site

Office Specialist ID: 1516 Location: Arab, AL More about this job > Description Office Specialist Qualifications * Fast Paced Office Manager / or Customer Service Skills * Computer and Customer ...

City of Moorhead, MN

Office Specialist

Moorhead, MN · On-site

$32.70/hr

Office Specialist ID: 2026OffSpecAdmin Status: Full-time Department: Administration Salary Range: $23.21 to $24.14 per hour ($48,295 - $50,219) Hiring Range Deadline To Apply: Open until filled ...

City of Moorhead

Office Specialist

Moorhead, MN · On-site

$32.70/hr

Office Specialist Full-Time, 40 hours per week. Hours: Monday-Friday 8:00 A.M. to 4:30 P.M. The City of Moorhead is accepting applications for an Office Specialist position in the Administration ...

CITY OF MOORHEAD

Office Specialist

Moorhead, MN · On-site

$23.21 - $24.14/hr

Office Specialist Full-Time, 40 hours per week. Hours: Monday-Friday 8:00 A.M. to 4:30 P.M. The City of Moorhead is accepting applications for an Office Specialist position in the Administration ...

Douglas County, NV

Office Specialist

Carson City, NV · On-site

Office Specialist The Town of Minden is seeking an individual to join their team in the role of Office Specialist to serve as a friendly face to represent the Town to residents and customers. In ...

Washington County

Office Specialist

Hurricane, UT · On-site

$21.53/hr

JOB OPENING FOR AN Office Specialist FOR THE Washington County Sheriff's Office Full-time with benefits / $21.53 an hour Hours: 4 days, 10-hour, 7am-5pm schedule. Could include holidays, nights and ...

Washington County

Office Specialist

Hurricane, UT · On-site

$21.53/hr

JOB OPENING FOR AN Office Specialist FOR THE Washington County Sheriff's Office Full-time with benefits / $21.53 an hour Hours: 4 days, 10-hour, 7am-5pm schedule. Could include holidays, nights and ...

Washington County, Utah

Office Specialist

Hurricane, UT · On-site

$21.53/hr

JOB OPENING FOR AN Office Specialist FOR THE Washington County Sheriff's Office Full-time with benefits / $21.53 an hour Hours: 4 days, 10-hour, 7am-5pm schedule. Could include holidays, nights and ...

Minnesota Jobs

Office Specialist

Moorhead, MN · On-site

$32.70/hr

Office Specialist The City of Moorhead is accepting applications for an Office Specialist position in the Administration Department. This position is the main front entrance receptionist, greeter and ...

Parkhill

Office Specialist

Oklahoma City, OK · On-site

Office Specialist Location US-OK-Oklahoma City ID 2026-2441 Category Project Delivery Position Type Full-Time Remote No Overview Parkhill is excited to welcome a new Office Specialist to our team!

Sandy City, UT

Office Specialist

Hurricane, UT · On-site

$21.53/hr

JOB OPENING FOR AN Office Specialist FOR THE Washington County Sheriff's Office Full-time with benefits / $21.53 an hour Hours: 4 days, 10-hour, 7am-5pm schedule. Could include holidays, nights and ...

State of Oregon

Office Specialist

Prineville, OR · On-site

$3.5K - $4.7K/wk

Office Specialist Office Specialist 2 - Office Specialist Oregon Department of Transportation Delivery and Operations Division - Region 4 District 10 Prineville The role: We're looking for an office ...

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Office Specialist information

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How much do office specialist jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for office specialist in the United States is $20.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $23.08 per hour, depending on experience, location, and employer.

What is an office specialist?

Office Specialists are administrative professionals who handle a variety of clerical and organizational tasks in an office setting. Their duties typically include managing correspondence, scheduling appointments, maintaining records, and supporting other staff members with daily operations. Office Specialists play a crucial role in ensuring the smooth and efficient functioning of an office by handling tasks that keep the workplace organized and productive. They may work in various industries, including education, healthcare, government, and corporate environments.

What are the key skills and qualifications needed to thrive as an office specialist?

To thrive as an Office Specialist, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, document management systems, and multi-line phone systems is essential. Excellent communication, time management, and problem-solving abilities help you interact effectively with colleagues and clients. These skills and qualities ensure efficient office operations, accurate record-keeping, and positive workplace interactions.

What are some common challenges office specialists face when managing multiple tasks and priorities?

Office Specialists often juggle a variety of administrative responsibilities, such as scheduling meetings, processing documents, and responding to internal and external inquiries. A common challenge is balancing urgent requests with ongoing tasks while ensuring accuracy and efficiency. Successful Office Specialists develop strong organizational habits, utilize digital tools for task management, and communicate proactively with team members to prioritize effectively. Learning to adapt quickly to shifting priorities and maintaining flexibility are key to thriving in this fast-paced environment.

What is the difference between Office Specialist vs Administrative Assistant?

AspectOffice SpecialistAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; certifications like Microsoft Office SpecialistHigh school diploma; often familiarity with office software
Work EnvironmentGovernment agencies, schools, corporate officesCorporate offices, healthcare, educational institutions
Employer & Industry UsageCommonly used in public sector and educational settingsWidely used across various industries for administrative support
Job ResponsibilitiesData entry, document preparation, customer serviceScheduling, correspondence, filing, customer interaction

While both roles involve administrative tasks, Office Specialists often focus on data management and technical skills, especially in government or educational settings. Administrative Assistants typically handle a broader range of office support duties across diverse industries. Understanding these differences can help you choose the right career path or job search focus.

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What are the most commonly searched types of Office Specialist jobs?

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What states have the most Office Specialist jobs?

States with the most job openings for Office Specialist jobs include:

What are popular job titles related to Office Specialist jobs?

For Office Specialist jobs, the most frequently searched job titles are:

Office Specialist jobs near you
Infographic showing various Office Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $42,197 per year, or $20.3 per hour.

Office Specialist

Arab, AL • On-site

Griffin Associates
Accounting Services • 11 - 50 employees
Learn more about Griffin Associatesexternal

Full-time

Re-posted 3 days ago

Job description

GRIFFIN Recruiters
Job Openings >> Office Specialist
Office Specialist
Summary
Title: Office Specialist ID: 1516 Location: Arab, AL
More about this job >
Description

Office Specialist
Qualifications

  • Fast Paced Office Manager / or Customer Service Skills
  • Computer and Customer Service Skills are essential.
  • Seeking Multi-tasker that can shift with daily changes.
  • Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management
  • Must possess exemplary problem-solving, communication, and time management skills
  • Proven experience in real estate operations, transaction coordination, or a similar role
  • Excellent organizational skills with the ability to manage multiple projects simultaneously
  • Detail-oriented, resourceful, and capable of working independently while being a team player
  • High School OR GED / Some College

Responsibilities

  • You'll be responsible for managing all paperwork in a timely manner, contacting internal clients, scheduling appointments and providing superb customer service
  • In addition, you'll work with other staff members
  • Work closely with the management team to align operational goals with overall business strategy
  • Schedule and coordinate ensuring work is completed on time.
  • Facilitate seamless communication and resolution of issues
  • Maintained accurate documents, and compliance paperwork
  • Be part of an energetic, growth-focused team
  • SEND Updated Resume
Apply Now
 
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About Griffin & Associates P.C.

Sourced by ZipRecruiter

Griffin & Associates serves individuals and Privately held Businesses for all their tax, Business advisory, and Financial Planning service needs. As our clients’ most trusted advisor, We always serve our Clients’ best interests with utmost Integrity and Objectivity.

Industry

Accounting services

Company size

11 - 50 Employees

Headquarters location

Norcross, GA, US

Year founded

1982

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