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Office Support Assistant Jobs (NOW HIRING)

University of Illinois

Office Support Assistant - ACE

Urbana, IL · On-site

$16.75 - $22.25/hr

... Support for access to rooms (keys) Hospitality Coordinator Greet/assist visitors in 326 Mumford Hall Main Office (students, parents, faculty, guests, etc.) Send flowers/gift memorials Answer general ...

Lindblad Expeditions

Office Support

Seattle, WA · On-site

$22 - $25/hr

RESPONSIBILITIES JOB SUMMARY We are seeking a reliable, detail-oriented Office Support Assistant to provide part-time (30 hours/week) administrative and operational support in a fast-paced office ...

Lindblad Expeditions

Office Support

Seattle, WA · On-site

$22 - $25/hr

RESPONSIBILITIES JOB SUMMARY We are seeking a reliable, detail-oriented Office Support Assistant to provide part-time (30 hours/week) administrative and operational support in a fast-paced office ...

Akron Public Schools

Office Support

Akron, OH · On-site

$15.05/hr

Delegates and coordinates work of office assistants/or other office support staff in the department * Processes daily mail as needed * Exercises organizational and time management skills to complete ...

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How much do office support assistant jobs pay per hour?

As of Jul 25, 2026, the average hourly pay for office support assistant in the United States is $19.87, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.15 per hour, depending on experience, location, and employer.

How much is an office assistant paid?

The average salary for an office support assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the specific employer. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.

What does an office assistant do?

An office support assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and assisting with correspondence. They often use office software like Microsoft Office and need good organizational and communication skills to support daily operations.

What qualifications do you need to be an office assistant?

To be an office support assistant, candidates typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with office software like Microsoft Office is often required. Some positions may prefer previous administrative experience or certifications in office administration.

What are some common challenges Office Support Assistants face in a fast-paced office environment?

Office Support Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Additionally, adapting quickly to shifting priorities and learning new office technologies are important for success. Regular communication with colleagues and a proactive approach to problem-solving can help navigate these challenges effectively.

What are Office Support Assistants?

Office Support Assistants are administrative professionals who help maintain the smooth operation of an office by performing a variety of clerical and organizational tasks. Their responsibilities often include answering phones, scheduling appointments, managing files, preparing documents, and assisting other staff members with administrative needs. They play a key role in ensuring day-to-day office functions run efficiently and may also interact with clients or visitors. Strong communication, organizational, and computer skills are essential in this role.

What is the difference between Office Support Assistant vs Administrative Assistant?

AspectOffice Support AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; certifications optionalHigh school diploma; some roles prefer certifications or associate degree
Work EnvironmentFront desk, reception, general office supportOffice settings, handling correspondence, scheduling, and document management
Employer & Industry UsageCommon in retail, healthcare, and small businessesWidespread across corporate, government, and nonprofit sectors
Search & Comparison IntentOften searched for as entry-level office support rolesCompared for more administrative responsibilities and career growth

While both roles support office functions, an Office Support Assistant typically handles front desk duties and basic clerical tasks, whereas an Administrative Assistant often manages more complex administrative responsibilities like scheduling and correspondence. The roles overlap but differ mainly in scope and complexity.

What's the easiest office job to get?

An office support assistant role is generally considered one of the easier office jobs to obtain, as it often requires basic organizational skills, good communication, and minimal formal education. These positions may also involve tasks like data entry, filing, and customer service, and often have lower experience requirements compared to specialized roles.

What are the key skills and qualifications needed to thrive as an Office Support Assistant, and why are they important?

To thrive as an Office Support Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, document management systems, and office equipment is typically required. Excellent communication, time management, and teamwork skills help you stand out in this role. These abilities ensure smooth office operations, support team productivity, and contribute to an efficient and professional work environment.
What cities are hiring for Office Support Assistant jobs? Cities with the most Office Support Assistant job openings:
Who are the top companies hiring for Office Support Assistant jobs? The top employers for Office Support Assistant jobs are:
What states have the most Office Support Assistant jobs? States with the most job openings for Office Support Assistant jobs include:
Infographic showing various Office Support Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,336 per year, or $19.9 per hour.
Office Support Assistant

Office Support Assistant

University of Minnesota

Minneapolis, MN

$23.17 - $24.09/hr

Part-time

Posted 17 days ago

Job description

About the Job
 

Office Support Assistant

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

This is an hourly supplemental position with variable hours, with a minimum assignment of 20 hours per week. Work schedules are assigned Monday through Friday. The appointment period runs from September through May, with no scheduled hours during June, July, and August.
This is a supplement position represented by the AFSCME Locals 3800 & 3801 Council 5, AFL-CIO Clerical & Office Unit. Bargaining unit begins 7/8/2026 and closes 7/15/2026. 
Position Overview:
The Erosion and Stormwater Management Certification Program is growing and seeking a part-time, academic year office support assistant. The program provides education on stormwater
management to professionals to keep the lakes and rivers of Minnesota clean. The program trains as many as 3000 attendees each year through online and in-person events. The
administrative specialist will work with our existing administrative specialist and 2 other program staff to manage attendee registration and reproduce class materials. As a small program this
person will have a variety of duties and work responsibilities.
Percent Time/Hours:
This is a supplemental, hourly position with no set percentage of time.
Duties/Responsibilities:

  • Process online and in-person registrations for Erosion and Stormwater Management
  • Certification training held throughout Minnesota year-round. Registrations are received via fax, mail, and Destiny One Registration System (DORS) and includes using Canvas software for managing online class attendee information.
  • Create and maintain course registration links throughout the year using DORS.
  • Manage program website, using Drupal, to create and update news, resources, class schedules, brochures, and other pertinent program information.
  • Maintain workshop Access database, exam scores, and student records.
  • Create and update course brochures and flyers using InDesign software.
  • Print/Copy class materials for various in-person classes.
  • Collate class materials (books, supplemental documents, sign-In sheets, certificates) for instructors.
  • Coordinate pick-up and drop-off of class materials with instructors.
  • Coordinate catering for various classes and functions.
  • Respond to email and telephone inquiries about the Erosion and Stormwater Management
  • Certification Program.
  • Bulk register attendees into the Canvas Learning Management System.
  • Assist online attendees in accessing their online classes, and trouble-shoot with course attendees who are unable to access their online class.
  • Gather information from various reports.

Major Areas of Accountability with %:

  • 50% Process registrations for Erosion and Stormwater Management Certification Program
  • 35% Coordinate and reproduce class materials
  • 15% Manage website, phone, mailings, and other communications
Qualifications
 

Required Qualifications:

  • High School Diploma/GED and one year of general office experience. Training/education may be substituted for some of the years experience
  • Excellent oral and written communications skill
  • Proficiency in word processing, spreadsheets and database software with Microsoft Office and Google applications (Microsoft Word, Excel, Google Docs, Sheets
  • Must be able to lift 20 lbs.

Preferred Qualifications:

  • Demonstrated ability to work collaboratively
  • Demonstrated organizational and time management skills with attention to detail
  • Ability to effectively manage and prioritize multiple tasks with minimal supervision
  • Experience with website maintenance
  • Demonstrated ability to handle sensitive and/or confidential information
  • Experience using Access databases
  • Experience using Canvas Learning Management System
  • Demonstrated experience using InDesign software
Pay and Benefits
 

Pay Range: $23.17 - $24.09 per hour, depending on education/qualifications/experience.


Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications.  Learn more about retirement plans.

How To Apply
 

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please include a resume and cover letter. 

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity
 

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Employment Requirements
 

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota
 

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.

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