Program Manager

This position serves as the point person for all fiscal and resource management, as well as purchasing activities for the Graduate School including the department's credit card reconciliation process. S/he works closely with the department's finance team by managing student travel and student payroll processes. The position involves interactions with students, faculty and staff, and the public.

Daily Operations

• Serve as the department's primary point person for procurement, and accounts payable related matters;
• Assist the division's finance team with creating systems for overseeing expenditures made utilizing the American Express and Procurement Card systems; implementing policies and procedures outlining required maintenance of purchase documentation, approval and receipts to ensure compliance with the College's protocol;
• Assist the division's finance team with all purchasing, faculty and service contracts for the department;
• Manage and reconcile the department's credit card statements
• Assist the division's finance team with the preparation of the annual operating budget for the department;
• Assist the division's finance team with the development of budgets for grant awards within the department; ensure that all grant-related financial transactions are completed in a timely manner and that records are maintained in alignment with the College's fiscal policies;
• Manage travel and payroll for the department's graduate assistants;
• Prepare and write reports, memos and other documents on a wide-range of administrative and financial issues;
• Perform other duties as assigned

• Knowledge of software applications, including office software and database management;
• Knowledge of standard office procedures;
• Ability to work collaboratively in a team as well as independently with limited supervision;
• Ability to manage and supervise staff;
• Ability to deal tactfully with others;
• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds;
• Ability to exercise sound judgment;
• Ability to exercise discretion in handling confidential information;
• Ability to work in a fast paced office environment;
• Strong oral and written communication skills;
• Strong organizational skills;
• Strong interpersonal skills, with the ability to resolve complaints either over the phone or in person calmly;
• Strong commitment to customer service.

• Bachelor's degree and a minimum of three-five (3-5) years of experience working with financial transactions, including deposits, reconciliations, and procedures is required. Proficiency with Microsoft Office software suite required.