Events Manager

Job Description: Job Summary: The Wedding & Events Manager position will primarily act in the capacity to plan, direct and coordinate the sales and execution of on-property weddings and events for the winery. This position will coordinate activities with other department heads and managers to facilitate weddings and events. Additional responsibilities will be required as directed or assigned by supervision.
Work Style
Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
Initiative — Job requires a willingness to take on responsibilities and challenges.
Persistence — Job requires persistence in the face of obstacles.
Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace and with TVWM clients.
Integrity — Job requires being honest and ethical.
Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
Tasks
• Collect fees, commissions, or other payments, according to contract terms.
• Confer with clients to develop strategies for their events and weddings, and to explain actions taken on their behalf.
• Develop contacts with individuals and organizations and apply effective strategies and techniques to ensure clients' success in developing and managing their wedding and event planning.
• Work with client coordinators to schedule promotional or performance engagements.
• Negotiate with managers, promoters, and other persons regarding clients' contractual rights and obligations.
• Keep informed of industry trends and deals.
• Conduct auditions or interviews in order to evaluate potential artist and vendor opportunities for TVWM clients.
• Arrange meetings concerning event/wedding issues involving TVWM clients.
• Review operational records and reports to project sales and determine profitability.
• Monitor customer preferences to determine the focus of sales efforts.
• Confer or consult with department heads to plan advertising services and to secure information on equipment and customer specifications.
• Direct and coordinate activities involving sales of services or other subjects of sale.
Detailed Work Activity
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Conduct or attend staff and client meetings
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Access media advertising services
Obtain information from individuals
Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
Selling or Influencing Others — Convincing others to buy merchandise/goods/services or to otherwise change their minds or actions.
Conduct sales presentations
Sell services through advertising
Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
Negotiate business contracts
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Interacting With Computers — Using computers and computer systems (including hardware and software) to set up functions, calendar events, enter data, or process information.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Determine client needs
Identify the best service for customer needs
Judging the Qualities of Things, Services, or People — Assessing the value, importance, or quality of things or people.
evaluate talent or individual
evaluate event coordinator performance
Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
schedule activities or events
schedule or contract meeting facilities
Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
Coordinate staff or activities in client support setting Coordinate staff or activities in client support setting
Direct and coordinate activities of workers and staff
Oversee execution of event and wedding schedules
Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
prepare contract documents
prepare financial reports
Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
follow contract, property, or insurance laws
use knowledge of sales contracts
use product knowledge (client marketing strategy) to market services
use conflict resolution techniques
use interviewing procedures
use marketing techniques
use negotiation techniques
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
compile itinerary of planned meetings or activities
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
maintain account records
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
plan meetings or conferences
Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them.
develop an advertising strategy
develop a marketing strategy
Interpreting the Meaning of Information for Others — Translating or explaining what information means and how it can be used.
Monitoring and Controlling Resources — Monitoring and controlling resources and overseeing the spending of money.
collect deposit or payment
collect fees
maintain travel expense accounts
manage contracts
Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
direct on-site coordinators
Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on the event or process-related topics.
advise clients in the use of sales promotion techniques
advise clients or customers
Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform an event or wedding activity.
Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
audition performers
hire, discharge, transfer, or promote workers