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Festival Event Planning Jobs (NOW HIRING)

Livenation

Insomniac - Festival Producer

Partner with local agencies in planning phase and throughout event.Must coordinate group all agency meetings to include these agencies and key operational leads from Insomniac * Oversee event ...

Livenation

Insomniac - Festival Producer

Partner with local agencies in planning phase and throughout event.Must coordinate group all agency meetings to include these agencies and key operational leads from Insomniac * Oversee event ...

Elite Sports Clubs

Community Events Intern

Milwaukee, WI · On-site

$12.75 - $15.75/hr

... event planning, setup, and execution while helping create memorable experiences. The intern will assist with events both out in the community and inside our clubs, including festivals, farmers ...

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Festival Event Planning information

See salary details

$20.5K

$75.3K

$142K

How much do festival event planning jobs pay per year?

As of Aug 23, 2026, the average yearly pay for festival event planning in the United States is $75,268.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $89,500.00 per year, depending on experience, location, and employer.

What is festival event planning?

A Festival Event Planning job involves organizing, coordinating, and overseeing various aspects of a festival, such as logistics, budget, vendors, entertainment, permits, and safety measures. Planners work closely with clients, sponsors, and local authorities to ensure the event runs smoothly and successfully. This role requires strong organizational skills, creativity, and the ability to manage multiple tasks in a fast-paced environment.

What are some common challenges faced in festival event planning roles, and how are they typically addressed?

Festival event planners often encounter challenges such as coordinating with multiple vendors, handling last-minute changes, and ensuring adherence to safety regulations. Managing weather-related uncertainties, crowd control, and technical logistics can also require quick decision-making and effective contingency planning. Teams usually address these challenges through thorough advance preparation, regular communication with all stakeholders, and maintaining flexible backup plans. Support from colleagues, clear delegation of responsibilities, and reliance on event management tools are key to navigating the dynamic environment of festival planning.

What are the key skills and qualifications needed to thrive in festival event planning, and why are they important?

To excel in Festival Event Planning, you need strong organizational abilities, attention to detail, and experience in project or event management—often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, vendor management systems, and safety regulations is crucial. Excellent communication, problem-solving, and interpersonal skills help planners build relationships and adapt to changing circumstances. These competencies are vital for seamlessly coordinating multiple event facets and delivering successful, engaging festival experiences.

How to become a festival event planner?

To become a festival event planner, gain experience in event coordination or hospitality, develop strong organizational and communication skills, and consider earning a relevant certification such as the Certified Meeting Professional (CMP). Familiarity with event management software and budgeting is also beneficial, and internships or entry-level roles can provide practical experience in the field.

Is there a demand for festival event planners?

Festival event planning is a growing field due to increasing numbers of festivals and large-scale events. Skilled planners with experience in logistics, vendor coordination, and event management tools are in demand to ensure successful event execution.
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Festival Event Planning jobs near you
Infographic showing various Festival Event Planning job openings in the United States as of August 2026, with employment types broken down into 4% Internship, 66% Full Time, 26% Part Time, and 4% Temporary. Highlights an 96% In-person, 2% Hybrid, and 2% Remote job distribution, with an average salary of $75,268 per year, or $36.2 per hour.

(FWS) Habitat for Humanity - Coffee Festival Event Planning Assistant (Fall)

The University of Oklahoma

Norman, OK • On-site

$12/hr

Full-time

Re-posted yesterday

University Of Oklahoma rating

8.1

Company rating: 8.1 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

168th of 622 rated colleges and universities

Job description

(FWS) Habitat for Humanity - Coffee Festival Event Planning Assistant (Fall)
Job no: 493554
Work type: Student
Location: Norman
Categories: Student: Federal Work Study
Pay Range: Targeted salary of $12.00/hour, based on education and experience.
Benefits Eligible: No
Work Schedule: Flexible Schedule
Travel: May be required
For Best Consideration Date: 08/14/2026
Position Introduction:
The Coffee Festival Event Planning Assistant is a Federal Work Study Position that supports the planning, preparation, and coordination of the annual Coffee Festival. This position will assist with vendor and sponsor communication, event logistics, organization of festival materials, and on-site event support. The role is ideal for a student interested in event planning, hospitality, marketing, communications, or community engagement.
The student employee must be available to attend and assist with the Coffee Festival on March 6, 2027.
Essential Duties and Responsibilities:
  • Contact prospective and confirmed vendors and sponsors by phone and email.
  • Maintain organized records of vendor and sponsor contact information, agreements, payments, and participation details.
  • Follow up with vendors and sponsors regarding deadlines, event requirements, and requested materials.
  • Assist with organizing vendor applications, sponsorship information, and event documentation.
  • Coordinate event logistics, including vendor placement, tables, signage, equipment, supplies, and registration materials.
  • Assist with creating event schedules, checklists, maps, and planning documents.
  • Help prepare promotional materials, welcome packets, name badges, and other festival materials.
  • Communicate event updates and instructions to vendors, sponsors, volunteers, and internal staff.
  • Assist with event setup, registration, vendor check-in, guest support, and cleanup.
  • Help troubleshoot basic issues during the event and direct questions to the appropriate staff member.
  • Maintain a professional and welcoming presence when communicating with community partners and event participants.
  • Perform other event planning and administrative duties as assigned.

Required Education and Experience:
  • Must be currently enrolled in the Fall 2026 Term as an undergraduate student in good standing at the University of Oklahoma.
  • Hiring contingent upon verification of current student status.

Required Qualifications:
  • Currently enrolled as a student in good academic standing.
  • Strong written and verbal communication skills.
  • Comfortable making professional phone calls and communicating through email.
  • Strong organizational and time-management skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Dependable, professional, and able to work independently.
  • Ability to work collaboratively with staff, vendors, sponsors, and volunteers.
  • Basic proficiency with Microsoft Office, Google Workspace, or similar programs.
  • Must be available to attend and work the Coffee Festival on March 6, 2027

Required Certifications and Licenses:
None
Department Preferences:
  • Previous experience with event planning, customer service, hospitality, fundraising, or community outreach.
  • Experience communicating with vendors, sponsors, or external organizations.
  • Familiarity with spreadsheets, event registration systems, or project-management tools.
  • Interest in event management, marketing, communications, hospitality, or nonprofit work.
  • Knowledge, Skills, and Abilities
  • Strong attention to detail.
  • Professional telephone and email etiquette.
  • Ability to organize information and maintain accurate records.
  • Ability to follow instructions and respond appropriately to changing priorities.
  • Strong interpersonal and customer-service skills.
  • Ability to remain calm and helpful in a fast-paced event environment.
  • Willingness to take initiative and assist where needed.

Hiring Contingent Upon a Background Check: No
Advertised: 23 Jul 2026 Central Daylight Time
Applications close: 11 Dec 2026 Central Standard Time
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About University of Oklahoma

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The University of Oklahoma is a prominent educational institution positioned in Norman, Oklahoma, US. Established in 1890, the university stakes a claim within the higher education industry and has a storied history of excellence in academics and research. Serving over 20,000 students, the university offers a wide range of programs across fields such as arts and sciences, business, engineering, international studies, and more. Emphasizing a dedication to unlocking potential, OU's mission is to provide the best possible educational experience to students through excellence in teaching, research, and creative activity. Notably, the institution has made significant strides in research with a focus on areas such as cancer, aerospace, and energy among others.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Norman, OK, US

Year founded

1890

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