Banquet Administrative Manager

Since 1907, Fairmont has served as the San Francisco residence for U.S. presidents, world leaders and entertainment stars. The landmark hotel offers 606 well-appointed guest rooms and suites, three distinctive restaurants, a health club and easy access to the city's most popular attractions. Fairmont San Francisco is located atop Nob Hill at 950 Mason Street.

Fairmont is proud to be an Equal Opportunity Employer. Feel free to visit our website at http://www.fairmont.com/ to find out more about our company.
EOE/M/F/D/V

What you will be doing:

Reporting to the Director of Banquets, responsibilities and essential job functions include but are not limited to the following:             

• Assist the Director of Banquets in the day to day operations of the Banquet Department as a liaison between operating departments, group clients and accounting.
• Approach all encounters with guests and employees in a friendly, service oriented
• Maintain regular attendance in compliance with Fairmont Standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper business attire and name tag while working.
• Answer the telephone and pass on pertinent information to managers, houseman, colleagues and/or return calls as needed.
• Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations.
• Ring in all checks for the day and set up the consumption checks that have to be completed in the evening, create the tip sheet for the following day.
• Input all names into Evention tip sheets, input numbers into Banquet check recaps.
• Handle payroll questions, Dayforce edits, trouble shoot service charge and pay out discrepancies.
• Complete and post weekly 
• Maintain and comply with server staffing guidelines in bidding book,
• Fill out coffee colleague setup sheets for the next day and distribute the information to the coffee busser colleagues.
• Maintain weekly pars for banquet supplies as well as coffee crew supplies.
• Handle all event preparation needs, including linen, signage, and supplies.
• Ensure proper staffing of ALL Functions and entering in union extras,
  Manager setup and detailing of Events.
• Organize and maintain the office; files, supplies, etc.
• Handle storeroom requisitions and daily linen inventory.
• File daily Banquet Event Orders in the binder, change log and distribute server copies.
• Double check and/or inquire during Banquet Event Order meetings missing function details.
• Supervise Banquet Event Order controls through entering updated guarantees to maximize revenues.
• Make menu cards for functions and specialty holiday events, all food labels and notate dietary restrictions.
• Fill out linen pulls for the next day; give this information to the laundry.
• Pick up and drop off invoices and PO.
• Update daily revenue sheets and provide an analysis daily and weekly of revenue, covers and hours

Your experience and skills include:

• 50 hour work week and overtime eligible
• Previous Administrative experience required
• At least one year of supervisory experience in Banquets or equivalent related experience
• Previous luxury hotel experience strongly preferred
• Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Bachelor's Degree preferred

Physical Aspects of Position (include but are not limited to): 

• Constant standing and walking throughout shift
• Frequent lifting and carrying up to 30 lbs
• Occasional kneeling, pushing, pulling
• Occasional ascending or descending ladders, stairs and ramps

Your team and working environment:

Since 1907, Fairmont has served as the San Francisco residence for U.S. presidents, world leaders and entertainment stars.  The landmark hotel offers 606 well-appointed guest rooms and suites, three distinctive restaurants, a health club and easy access to the city's most popular attractions. Fairmont San Francisco is located atop Nob Hill at 950 Mason Street. 

Fairmont is proud to be an Equal Opportunity Employer. Feel free to visit our website at http://www.fairmont.com/ to find out more about our company.
EOE/M/F/D/V

Visa Requirements:
Must have proof of eligibility to work in the United States.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit  https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

All your information will be kept confidential according to EEO guidelines.