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Unit Secretary Jobs in Minnesota (NOW HIRING)

Essentia Health

Health Unit Coordinator

Duluth, MN · On-site

$16.25 - $21.75/hr

Completion of a health unit coordinator program or medical secretary program * If no formal education we will require 1 year experience or training in a hospital or clinic setting as a health unit ...

Essentia Health

Health Unit Coordinator

Duluth, MN · On-site

$16.25 - $21.75/hr

Completion of a health unit coordinator program or medical secretary program * If no formal education we will require 1 year experience or training in a hospital or clinic setting as a health unit ...

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Showing results 41-60

All JobsUnit Secretary JobsUnit Secretary Jobs in Minnesota

Unit Secretary information

See Minnesota salary details

$28.9K

$47.6K

$55.8K

How much do unit secretary jobs pay per year?

As of Sep 2, 2026, the average yearly pay for unit secretary in Minnesota is $47,559.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,600.00 and $50,900.00 per year, depending on experience, location, and employer.

What is a unit secretary?

Unit Secretaries are administrative professionals who work in healthcare settings, such as hospitals or clinics, to support medical staff by performing clerical and organizational tasks. They are responsible for managing patient records, scheduling appointments, answering phones, and facilitating communication between patients, nurses, and doctors. Their work helps ensure the smooth operation of healthcare units, allowing medical staff to focus on patient care. Unit Secretaries play a crucial role in maintaining accurate documentation and efficient workflow within the unit.

What does a unit secretary do?

As a unit secretary, your job is to perform clerical and supportive work in a hospital unit. This includes keeping track of patients and physicians, ensuring the nursing station is staffed at all times, providing directions to visitors, and maintaining inventory (so all supplies are available when needed). To support the primary aspects of this job, unit secretaries often help patients and visitors fill out forms, communicate with other staff members, answer telephones, and assist as needed during emergencies. You need to be familiar with medical procedures and abbreviations, able to respond to requests from staff and visitors, and capable of multitasking.

What are the key skills and qualifications needed to thrive as a unit secretary, and why are they important?

To thrive as a Unit Secretary, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional clerical or medical office training. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software like Microsoft Office is typically required. Excellent communication, multitasking, and customer service abilities help Unit Secretaries interact effectively with staff, patients, and families. These skills ensure efficient unit operations, accurate recordkeeping, and a supportive environment for both patients and healthcare professionals.

How does a unit secretary collaborate with clinical staff to ensure efficient patient care?

Unit Secretaries play a vital role in supporting nurses, physicians, and other healthcare professionals by managing communications, scheduling, and documentation. They often serve as the first point of contact for both staff and patients, relaying messages, transcribing doctors' orders, and coordinating patient admissions or discharges. Effective collaboration requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment. By keeping records accurate and workflows smooth, Unit Secretaries help the clinical team focus on direct patient care.

What is the difference between Unit Secretary vs Medical Secretary?

AspectUnit SecretaryMedical Secretary
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; medical office certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesMedical offices, clinics, healthcare settings
Job ResponsibilitiesManaging patient records, scheduling, communication with staffHandling correspondence, scheduling, billing, medical transcription

While both roles support healthcare operations, Unit Secretaries primarily work in hospital settings managing patient and administrative tasks, whereas Medical Secretaries often work in outpatient clinics focusing on documentation and billing. Both roles require strong organizational skills and familiarity with medical terminology, but their specific duties and work environments differ.

Do you need a certification to be a unit secretary?

A certification is not typically required to become a unit secretary, but obtaining a Certified Medical Administrative Assistant (CMAA) or similar credential can improve job prospects. Employers often look for strong organizational skills, familiarity with medical terminology, and proficiency in office software. Certification can demonstrate competence but is not universally mandatory.

Is it hard to be a unit secretary?

Being a unit secretary involves managing administrative tasks such as scheduling, patient records, and communication within a healthcare setting. The role requires strong organizational skills, attention to detail, and proficiency with office software, but it is generally considered manageable with proper training and experience.
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Unit Secretary jobs near you
Infographic showing various Unit Secretary job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 9% Part Time, and 10% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,559 per year, or $22.9 per hour.

School Secretary (2026-2027) - Olson Middle

Minneapolis Public Schools

Minneapolis, MN • On-site

$23.96 - $32.34/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Minneapolis Public Schools rating

6.3

Company rating: 6.3 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

411th of 640 rated elementary and secondary schools

Job description

Below is specific information for you to consider about this position.

Job Title: School Secretary (2026-2027) - Olson Middle  and Requisition ID number: 104869

Close Date:  No established closing date;  open until filled

Organizational Unit:  Olson Middle (10000080) 

Site:  Olson (0318) 

FTE:  1.0 FTE; 40 hours/week; 45 Weeks; this is based on full-time equivalency with 1.0 being full time

Union:  AFSCME(29) 

Functional Area:  Clerical 

Salary Range:  $23.96-$32.34

Benefits:  Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

SUMMARY

Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

ESSENTIAL FUNCTIONS

Provide clerical and standard secretarial support for the School Principal; perform administrative support duties and work independently, and makes appropriate decisions based on experience.

Collect data and report information; maintain accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.

Keep daily attendance records for staff and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.

Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents.

Order, receive and distribute supplies and equipment. Monitor school security system, lock and unlock doors, and manage key controls.

Provide customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinate communication at school site; explain MPS rules, policies and procedures.

Access MPS files, and locate information for clients, staff, local agencies and others as authorized; prepare and distribute school calendar, information packets and other communications.

Apply judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.

May coordinate, prioritize, cross-train and review work of clerical and support staff.

Coordinates all student transportation.

Knowledge of

Applicable policies, procedures and regulations covering specific areas of assignment.

Specialized MPS and state agency software applications and network operating environments.

Customer service principles, protocols and methods.

Local community resources and community services programs.

Principles of record keeping and records management.

Professional standards for business correspondence, writing, spelling and grammar. Business and personal computers, including spreadsheet, word processing, and database software applications.

  • P
    • referred knowledge of MPS organization, operations, policies and procedures.

    EDUCATION

    High School Diploma or GED equivalent AND three years of office administration and computer experience in a public school district; OR an equivalent combination of education, training and experience.

                                                 


    Final candidates may be invited to interview with a committee.  Final appointment to this position will be contingent upon passing a criminal background check.
    COMMITMENT TO DIVERSITY:
    Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready.  Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

    Minneapolis Public Schools strongly encourages diverse candidates to apply.

    Posting Notes: | [No Established Closing Date]  | Olson Middle (10000080)  | Olson (0318)  | Clerical 

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