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Departmental Secretary Jobs (NOW HIRING)

Troy University

Departmental Secretary II

Troy, AL · On-site

$17 - $22.75/hr

Posting Details Position Information Posting Number SF2530P Position Title Departmental Secretary II Position Type Classified Staff/Hourly Department BSN Program - Dothan Division College of Health ...

Troy University

Departmental Secretary I

Troy, AL · On-site

Posting Details Position Information Posting Number SF2529P Position Title Departmental Secretary I Position Type Classified Staff/Hourly Department Biology - Troy Division College of Science and ...

Troy University

Departmental Secretary II

Troy, AL

$16.75 - $22.50/hr

Posting Details Position Information Posting Number SF2530P Position Title Departmental Secretary II Position Type Classified Staff/Hourly Department BSN Program - Dothan Division College of Health ...

Troy University

Departmental Secretary I

Troy, AL

Departmental Secretary I The Departmental Secretary I position in Biology is responsible for providing secretarial support to the department through a variety of routine office clerical duties such ...

West Virginia University Health System

$18.50 - $25/hr

Provides general clerical support to the assigned department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. 2. State criminal background ...

WVU Medicine

Departmental Secretary

Morgantown, WV · On-site

$18.50 - $25/hr

Provides general clerical support to the assigned department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. 2. State criminal background ...

WVU Medicine

Departmental Secretary

Morgantown, WV

$18.50 - $25/hr

Provides general clerical support to the assigned department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. 2. State criminal background ...

BayCare Health System

Department Secretary

Tampa, FL · On-site

$17 - $23/hr

The Department Secretary provides essential administrative and front-office support for the BayCare Health System, Rehab Pedi-SJCH team. This role is often the first point of contact for patients and ...

BayCare Health System

Department Secretary

Tampa, FL · On-site

$17 - $23/hr

The Department Secretary provides essential administrative and front-office support for the BayCare Health System, Rehab Pedi-North Tampa-SJCH team. This role is often the first point of contact for ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Browning Public Schools

Department Secretary

Browning, MT · On-site

$23.80 - $25.41/hr

Program/Department Secretary Location: Browning Public Schools, Maintenance Department Status: Classified, Non-Exempt (Hourly) Starting Hourly Rate : $23.80 -- $25.41; DOE Benefits : Retirement ...

St Joseph'S/Candler

Department Secretary

Savannah, GA

$16.75 - $22.50/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

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Departmental Secretary information

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How much do departmental secretary jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for departmental secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Departmental Secretary vs Administrative Assistant?

AspectDepartmental SecretaryAdministrative Assistant
CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often similar certifications
Work EnvironmentOffice settings within specific departmentsVaried office environments across departments
Employer & Industry UsageUsed in government, corporate, and educational sectorsCommon across many industries including corporate and nonprofit
Primary ResponsibilitiesManaging departmental correspondence, scheduling, record-keepingGeneral administrative support, scheduling, data entry

While both roles involve administrative tasks, a Departmental Secretary typically focuses on supporting a specific department with specialized duties, whereas an Administrative Assistant provides broader support across various departments. The roles often overlap, but the Departmental Secretary usually has more specialized responsibilities within a particular department.

What are the key skills and qualifications needed to thrive as a Departmental Secretary, and why are they important?

To thrive as a Departmental Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and discretion are important soft skills for managing confidential information and supporting team efficiency. These abilities ensure smooth departmental operations, effective communication, and reliable administrative support.

How does a Departmental Secretary typically coordinate with other departments and staff members?

A Departmental Secretary frequently serves as the communication hub between their department and others, ensuring information flows smoothly and deadlines are met. This often involves scheduling meetings, managing correspondence, and relaying important updates to both internal teams and external contacts. Departmental Secretaries must be proactive in clarifying priorities, following up on outstanding tasks, and supporting departmental leaders in collaborative projects. Building strong relationships across the organization is key to effectively resolving issues and keeping operations running efficiently.

What are Departmental Secretaries?

Departmental Secretaries are administrative professionals responsible for supporting the daily operations of a specific department within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, preparing reports, and assisting department staff with various administrative tasks. They serve as a key point of contact for both internal and external stakeholders, ensuring efficient communication and workflow. Departmental Secretaries play an essential role in keeping the department organized and helping it achieve its objectives.
What states have the most Departmental Secretary jobs? States with the most job openings for Departmental Secretary jobs include:
Departmental Secretary jobs near you
Infographic showing various Departmental Secretary job openings in the United States as of June 2026, with employment types broken down into 26% As Needed, 50% Full Time, 6% Part Time, 4% Temporary, 8% Contract, and 6% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.
Departmental Secretary II

Departmental Secretary II

Troy University

Kinsey, AL

Other

Posted 5 days ago

Troy University rating

8.5

Company rating: 8.5 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

65th of 537 rated colleges and universities

Job description

Departmental Secretary II

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Information

Posting Number - SF2530P

Position Title - Departmental Secretary II

Position Type - Classified Staff/Hourly

Department - BSN Program - Dothan

Division - College of Health Sciences

Campus - Dothan

Work Status - Full-Time (FT)

Temporary - No

Location - Dothan - D01

Job Summary - The Departmental Secretary II position in the Nursing Program reports directly to the Director of the School of Nursing and is responsible for the operation of the offices for the School of Nursing and the BSN, RN to BSN, MSN, and DNP programs on the Dothan campus including but not limited to: serving as a point of contact for nursing office, maintaining budgets; filing; coordinating meetings and appointments; managing databases and spreadsheets necessary for monitoring program outcomes; managing advisement and registration of nursing majors; adjunct and overload contracts; ensuring requisitions, purchase orders and invoices are processed in a timely manner; monitoring account balances for budget line items; compiling application information for students; student registration/advisement; maintaining appropriate documentation for clinical requirements; and other general clerical and secretarial tasks.

Minimum Qualifications - 1. High school diploma or equivalent 2. Minimum of two years of clerical office work experience 3. Good computer skills 4. Good oral and written communication skills 5. Professional appearance and behavior

Preferred Qualifications - 1. Some college coursework, including computer training 2. Strong English language skills 3. Office support skills

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? - Driving may be necessary but is not a primary responsibility

Work Hours - Standard office hours, with occasional evening and weekend work required

List any hazardous conditions or physical demands required by this position - N/A

Does this position have supervisory responsibility? - No

Open Until Filled - Yes

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