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Departmental Secretary Jobs (NOW HIRING)

WVU Medicine

Departmental Secretary

Morgantown, WV · On-site

$18.50 - $25/hr

Provides general clerical support to the assigned department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. 2. State criminal background ...

West Virginia University Health System

$18.50 - $25/hr

Provides general clerical support to the assigned department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. 2. State criminal background ...

WVU Medicine

Departmental Secretary

Morgantown, WV · On-site

$18.50 - $25/hr

Provides general clerical support to the assigned department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent. 2. State criminal background ...

Browning Public Schools

Department Secretary

Browning, MT · On-site

$23.80 - $25.41/hr

Program/Department Secretary Location: Browning Public Schools, Maintenance Department Status: Classified, Non-Exempt (Hourly) Starting Hourly Rate : $23.80 -- $25.41; DOE Benefits : Retirement ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL

$16.94 - $26.26/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$16.94 - $26.26/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

Sarahbush

$16.94 - $26.26/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

Sarahbush

$16.94/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$16.94/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

Parkview Health

Department Secretary - EAP

Fort Wayne, IN · On-site

$12.06 - $18.09/hr

Summary The Department Secretary serves as the initial contact person for the EAP Department. Independently performs receptionist and clerical duties for the EAP/SAP staff and provides secretarial ...

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Departmental Secretary information

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How much do departmental secretary jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for departmental secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Departmental Secretary vs Administrative Assistant?

AspectDepartmental SecretaryAdministrative Assistant
CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often similar certifications
Work EnvironmentOffice settings within specific departmentsVaried office environments across departments
Employer & Industry UsageUsed in government, corporate, and educational sectorsCommon across many industries including corporate and nonprofit
Primary ResponsibilitiesManaging departmental correspondence, scheduling, record-keepingGeneral administrative support, scheduling, data entry

While both roles involve administrative tasks, a Departmental Secretary typically focuses on supporting a specific department with specialized duties, whereas an Administrative Assistant provides broader support across various departments. The roles often overlap, but the Departmental Secretary usually has more specialized responsibilities within a particular department.

What are the key skills and qualifications needed to thrive as a Departmental Secretary, and why are they important?

To thrive as a Departmental Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and discretion are important soft skills for managing confidential information and supporting team efficiency. These abilities ensure smooth departmental operations, effective communication, and reliable administrative support.

How does a Departmental Secretary typically coordinate with other departments and staff members?

A Departmental Secretary frequently serves as the communication hub between their department and others, ensuring information flows smoothly and deadlines are met. This often involves scheduling meetings, managing correspondence, and relaying important updates to both internal teams and external contacts. Departmental Secretaries must be proactive in clarifying priorities, following up on outstanding tasks, and supporting departmental leaders in collaborative projects. Building strong relationships across the organization is key to effectively resolving issues and keeping operations running efficiently.

What are Departmental Secretaries?

Departmental Secretaries are administrative professionals responsible for supporting the daily operations of a specific department within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, preparing reports, and assisting department staff with various administrative tasks. They serve as a key point of contact for both internal and external stakeholders, ensuring efficient communication and workflow. Departmental Secretaries play an essential role in keeping the department organized and helping it achieve its objectives.
What states have the most Departmental Secretary jobs? States with the most job openings for Departmental Secretary jobs include:
Departmental Secretary jobs near you
Infographic showing various Departmental Secretary job openings in the United States as of June 2026, with employment types broken down into 26% As Needed, 50% Full Time, 6% Part Time, 4% Temporary, 8% Contract, and 6% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.
Departmental Secretary

Departmental Secretary

WVU Medicine

Morgantown, WV • On-site

$18.50 - $25/hr

Other

Posted 8 days ago

WVU Medicine rating

6.7

Company rating: 6.7 out of 10

Based on 558 frontline employees who took The Breakroom Quiz

527th of 870 rated healthcare providers

Job description

Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position.
Provides general clerical support to the assigned department.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High school diploma or equivalent.
2. State criminal background check and Federal (if applicable), as required for regulated areas.
EXPERIENCE:
1. One (1) year of administrative experience.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Type various reports and correspondence for department. May type from dictation.
2. Receives and screens visitors and telephone calls; notifies leadership and/or relays messages.
3. Maintain daily appointment calendar for departmental personnel.
4. Prepares correspondence, memoranda, reports, meeting agenda, minutes and/or department newsletter.
5. Maintains and revises record keeping and filing systems for the department.
6. Receive, sort, and direct incoming mail. Prepare outgoing mail.
7. Responds to general inquiries concerning the activities and operation of the department by relating or referring to established policies and procedures.
8. Monitors inventory of office supplies and orders from approved vendor as needed, as approved by Office Manager. Orders special items upon request of department leadership.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Manual dexterity used in operating standard office equipment.
2. Prolonged periods of sitting.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
SKILLS AND ABILITIES:
1. Excellent written and verbal communication skills.
2. Proficient in Microsoft Office.
3. Knowledge of medical terminology.
Additional Job Description:
Scheduled Weekly Hours:
32
Shift:
Day (United States of America)
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
WVUH West Virginia University Hospitals
Cost Center:
570 WVUH Chaplaincy and Spiritual Care
Address:
1 Medical Center Drive
Morgantown
West Virginia
Equal Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

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