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Departmental Secretary Jobs (NOW HIRING)

Troy University

Departmental Secretary I

Troy, AL · On-site

Posting Details Position Information Posting Number SF2545P Position Title Departmental Secretary I Position Type Classified Staff/Hourly Department History - Troy Division College of Arts and ...

Troy University

Departmental Secretary I

Troy, AL · On-site

Posting Details Position Information Posting Number SF2529P Position Title Departmental Secretary I Position Type Classified Staff/Hourly Department Biology - Troy Division College of Science and ...

Troy University

Departmental Secretary II

Troy, AL · On-site

Posting Details Position Information Posting Number SF2550P Position Title Departmental Secretary II Position Type Classified Staff/Hourly Department Hall School of Journalism - Troy Division College ...

Troy University

Departmental Secretary II

Troy, AL · On-site

Posting Details Position Information Posting Number SF2541P Position Title Departmental Secretary II Position Type Classified Staff/Hourly Department Leadership Institute Division College of ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Trinity Health

Department Secretary

Springfield, MA · On-site

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

Trinityhealth

Department Secretary

Springfield, MA

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

Sarahbush

$17.79/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$17.79/hr

... departmental needs., Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and ...

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Departmental Secretary information

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How much do departmental secretary jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for departmental secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Departmental Secretary vs Administrative Assistant?

AspectDepartmental SecretaryAdministrative Assistant
CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often similar certifications
Work EnvironmentOffice settings within specific departmentsVaried office environments across departments
Employer & Industry UsageUsed in government, corporate, and educational sectorsCommon across many industries including corporate and nonprofit
Primary ResponsibilitiesManaging departmental correspondence, scheduling, record-keepingGeneral administrative support, scheduling, data entry

While both roles involve administrative tasks, a Departmental Secretary typically focuses on supporting a specific department with specialized duties, whereas an Administrative Assistant provides broader support across various departments. The roles often overlap, but the Departmental Secretary usually has more specialized responsibilities within a particular department.

What are the key skills and qualifications needed to thrive as a Departmental Secretary, and why are they important?

To thrive as a Departmental Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and discretion are important soft skills for managing confidential information and supporting team efficiency. These abilities ensure smooth departmental operations, effective communication, and reliable administrative support.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher salaries than receptionists due to their additional responsibilities, such as managing schedules and handling correspondence. Salary differences can vary based on experience, industry, and location, but secretaries often have more advanced skills and may require specialized training or certifications.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes specialized certifications, and they can offer higher salaries compared to standard secretarial roles.

Which is higher, an administrative assistant or a secretary?

A secretary is generally considered a higher or more senior role than an administrative assistant, often involving more responsibilities such as managing complex schedules and handling confidential information. However, job titles and hierarchy can vary by organization, and both roles typically require strong organizational and communication skills. In some workplaces, the terms may be used interchangeably or have different levels of seniority.

How does a Departmental Secretary typically coordinate with other departments and staff members?

A Departmental Secretary frequently serves as the communication hub between their department and others, ensuring information flows smoothly and deadlines are met. This often involves scheduling meetings, managing correspondence, and relaying important updates to both internal teams and external contacts. Departmental Secretaries must be proactive in clarifying priorities, following up on outstanding tasks, and supporting departmental leaders in collaborative projects. Building strong relationships across the organization is key to effectively resolving issues and keeping operations running efficiently.

What does a department secretary do?

A department secretary is responsible for managing administrative tasks such as scheduling appointments, preparing reports, handling correspondence, and maintaining records within a specific department. They often use office software like Microsoft Office and require strong organizational and communication skills. The role supports department operations and may involve coordinating meetings and assisting staff with administrative needs.

What are Departmental Secretaries?

Departmental Secretaries are administrative professionals responsible for supporting the daily operations of a specific department within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, preparing reports, and assisting department staff with various administrative tasks. They serve as a key point of contact for both internal and external stakeholders, ensuring efficient communication and workflow. Departmental Secretaries play an essential role in keeping the department organized and helping it achieve its objectives.
What states have the most Departmental Secretary jobs? States with the most job openings for Departmental Secretary jobs include:
Departmental Secretary jobs near you
Infographic showing various Departmental Secretary job openings in the United States as of July 2026, with employment types broken down into 3% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Departmental Secretary I

Troy University

Troy, AL • On-site

Full-time

Re-posted 20 days ago

Troy University rating

8.6

Company rating: 8.6 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

67th of 613 rated colleges and universities

Job description

Posting Details
Position Information
Posting Number
SF2545P
Position Title
Departmental Secretary I
Position Type
Classified Staff/Hourly
Department
History - Troy
Division
College of Arts and Humanities
Campus
Troy
Work Status
Full-Time (FT)
Temporary
No
Location
Troy - T01
Job Summary
The Departmental Secretary I position for the History department in the College of Arts & Sciences is responsible for, but not limited to: maintaining budgets; filing; coordinating meetings and appointments for the department; managing databases and spreadsheets; working directly with students and helping them with administrative tasks such as declaring a major and course registration; processing adjunct and overload contracts; ensuring requisitions, purchase orders and invoices are processed in a timely manner; monitoring account balances for budget line items; proving secretarial assistance to faculty; maintaining and ordering office supplies; and other general clerical and secretarial tasks.
Minimum Qualifications
1. High school diploma or equivalent
2. Minimum of one year of clerical office work experience
3. Computer skills including Microsoft Word, Excel and Outlook.
4. Excellent communication skills
5. Ability to multi-task
Preferred Qualifications
1. Some college coursework
2. Experience with Datatel
Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?
No
Work Hours
Monday through Friday
8am to 5pm
List any hazardous conditions or physical demands required by this position
NA
Does this position have supervisory responsibility?
Yes
Posting Date
06/23/2026
Closing Date
Open Until Filled
No
Special Instructions to Applicants
Quick Link
https://www.troyuniversityjobs.com/postings/47698

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