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Departmental Secretary Jobs (NOW HIRING)

Troy University

Departmental Secretary I

Troy, AL · On-site

Posting Details Position Information Posting Number SF2529P Position Title Departmental Secretary I Position Type Classified Staff/Hourly Department Biology - Troy Division College of Science and ...

Troy University

Departmental Secretary I

Troy, AL · On-site

Departmental Secretary I The Departmental Secretary I position in Biology is responsible for providing secretarial support to the department through a variety of routine office clerical duties such ...

NYU Langone Hospitals

Position Summary We have an exciting opportunity to join our team as a Departmental Secretary - Radiology. In this role, the successful candidate will be responsible for the office operation of the ...

NYULMC

Departmental Secretary - Radiology

New York, NY · On-site

We have an exciting opportunity to join our team as a Departmental Secretary - Radiology. In this role, the successful candidate will be responsible for the office operation of the department and ...

NYULMC

Departmental Secretary - Radiology

Manhattan, NY · On-site

We have an exciting opportunity to join our team as a Departmental Secretary - Radiology. In this role, the successful candidate will be responsible for the office operation of the department and ...

Franciscan Alliance

Department Secretary

Greenwood, IN · On-site

$16.50 - $22.25/hr

Department Secretary The Department Secretary is a valuable role within Franciscan Health ... Develop and oversee inter-and intra-departmental communications, special projects, and services.

BayCare Health System

Department Secretary

Clearwater, FL · On-site

$16.50 - $22.25/hr

Responsibilities - Department Secretary: * Provide general secretarial support to the department. * Maintaining records, scheduling and coordinating meetings. * Inventory and ordering of supplies.

BayCare Health System

Department Secretary

Dunedin, FL · On-site

$16 - $21.50/hr

Shift: 8:00 AM - 4:30 PM Department Secretary Responsibilities: * Provides general secretarial support to the department * Maintaining records, scheduling and coordinating meetings * Managing ...

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How much do departmental secretary jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for departmental secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a departmental secretary?

Departmental Secretaries are administrative professionals responsible for supporting the daily operations of a specific department within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, preparing reports, and assisting department staff with various administrative tasks. They serve as a key point of contact for both internal and external stakeholders, ensuring efficient communication and workflow. Departmental Secretaries play an essential role in keeping the department organized and helping it achieve its objectives.

How does a departmental secretary typically coordinate with other departments and staff members?

A Departmental Secretary frequently serves as the communication hub between their department and others, ensuring information flows smoothly and deadlines are met. This often involves scheduling meetings, managing correspondence, and relaying important updates to both internal teams and external contacts. Departmental Secretaries must be proactive in clarifying priorities, following up on outstanding tasks, and supporting departmental leaders in collaborative projects. Building strong relationships across the organization is key to effectively resolving issues and keeping operations running efficiently.

What are the key skills and qualifications needed to thrive as a departmental secretary, and why are they important?

To thrive as a Departmental Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and discretion are important soft skills for managing confidential information and supporting team efficiency. These abilities ensure smooth departmental operations, effective communication, and reliable administrative support.

What is the difference between Departmental Secretary vs Administrative Assistant?

AspectDepartmental SecretaryAdministrative Assistant
CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often similar certifications
Work EnvironmentOffice settings within specific departmentsVaried office environments across departments
Employer & Industry UsageUsed in government, corporate, and educational sectorsCommon across many industries including corporate and nonprofit
Primary ResponsibilitiesManaging departmental correspondence, scheduling, record-keepingGeneral administrative support, scheduling, data entry

While both roles involve administrative tasks, a Departmental Secretary typically focuses on supporting a specific department with specialized duties, whereas an Administrative Assistant provides broader support across various departments. The roles often overlap, but the Departmental Secretary usually has more specialized responsibilities within a particular department.

What does a departmental secretary do?

A departmental secretary provides administrative support within a specific department, handling tasks such as managing schedules, preparing reports, organizing meetings, and maintaining records. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth department operations.

Who are the top companies hiring for Departmental Secretary jobs?

The top employers for Departmental Secretary jobs are:

What states have the most Departmental Secretary jobs?

States with the most job openings for Departmental Secretary jobs include:

What are popular job titles related to Departmental Secretary jobs?

For Departmental Secretary jobs, the most frequently searched job titles are:

Departmental Secretary jobs near you
Infographic showing various Departmental Secretary job openings in the United States as of August 2026, with employment types broken down into 3% As Needed, 81% Full Time, 15% Part Time, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Departmental Secretary

Philadelphia, PA • On-site

nexentra staffing
See more jobs at nexentra staffingexternal

$19 - $21/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

New

Job description


Departmental Secretary

Job Title: Departmental Secretary Company: Our Company Job Type: Full-Time Location: Hybrid

Job Summary

Our Company is seeking a Departmental Secretary to provide administrative support to a specific department (e.g., HR, Finance, Operations). The successful candidate will coordinate department schedules, manage documentation, and serve as the primary administrative point of contact for departmental staff and external inquiries.

Key Responsibilities

  • Provide administrative support to department managers and staff

  • Coordinate department meetings, agendas, and minutes

  • Maintain departmental records, files, and databases

  • Prepare departmental reports, memos, and correspondence

  • Track departmental budgets, invoices, and expenses

  • Act as the point of contact between the department and other teams

  • Assist with onboarding of new departmental staff

  • Handle departmental scheduling and calendar coordination

Qualifications

  • High school diploma required; Associate's degree preferred

  • 0-1 year of administrative or secretarial experience, ideally within a specific department (HR, legal, finance, etc.)

  • Proficiency in Microsoft Office Suite and department-specific software

  • Strong organizational and multitasking skills

  • Excellent written and verbal communication skills

  • Ability to work collaboratively across teams

Preferred Skills

  • Familiarity with departmental compliance or regulatory requirements

  • Experience with budget tracking or basic financial reporting

  • Knowledge of HRIS, ERP, or department-specific systems

Benefits

  • Competitive salary

  • Health, dental, and vision insurance

  • Paid time off and holidays

  • 401(k) retirement plan

  • Opportunities for internal advancement