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Departmental Secretary Jobs (NOW HIRING)

Trinity Health

Department Secretary

Springfield, MA

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

Massgeneralbrigham

Department Secretary Endoscopy

Boston, MA

$19.50 - $26.25/hr

Job Summary The Endoscopy Center Department Secretary provides direct and indirect care to Endoscopy Center patients to ensure efficient patient flow and quality patient care. Under the supervision ...

Campbell County Health

DEPARTMENT SECRETARY II

Gillette, WY · On-site

$16.75 - $20.25/hr

Promote departmental and organizational cost-efficiency. * Provide courteous, professional customer ... Previous clerical or unit secretary experience preferred * CNA experience preferred

Campbell County Health

DEPARTMENT SECRETARY II

Gillette, WY · On-site

$16.75 - $20.25/hr

Promote departmental and organizational cost-efficiency. * Provide courteous, professional customer ... Previous clerical or unit secretary experience preferred * CNA experience preferred

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Massgeneralbrigham

Department Secretary

Boston, MA

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Massgeneralbrigham

Department Secretary

Boston, MA

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Massgeneralbrigham

Department Secretary

Boston, MA

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Prime Healthcare

Department Secretary

Romeoville, IL

$17.05 - $23.95/hr

* Department: GI * Schedule: Monday-Friday * Facility: Prime Healthcare Medical Group * Location: 500 S Weber Road, Romeoville IL Responsible for performing various administrative, secretarial, and ...

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Departmental Secretary information

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How much do departmental secretary jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for departmental secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Departmental Secretary vs Administrative Assistant?

AspectDepartmental SecretaryAdministrative Assistant
CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often similar certifications
Work EnvironmentOffice settings within specific departmentsVaried office environments across departments
Employer & Industry UsageUsed in government, corporate, and educational sectorsCommon across many industries including corporate and nonprofit
Primary ResponsibilitiesManaging departmental correspondence, scheduling, record-keepingGeneral administrative support, scheduling, data entry

While both roles involve administrative tasks, a Departmental Secretary typically focuses on supporting a specific department with specialized duties, whereas an Administrative Assistant provides broader support across various departments. The roles often overlap, but the Departmental Secretary usually has more specialized responsibilities within a particular department.

What are the key skills and qualifications needed to thrive as a Departmental Secretary, and why are they important?

To thrive as a Departmental Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and discretion are important soft skills for managing confidential information and supporting team efficiency. These abilities ensure smooth departmental operations, effective communication, and reliable administrative support.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher salaries than receptionists due to their additional responsibilities, such as managing schedules and handling correspondence. Salary differences can vary based on experience, industry, and location, but secretaries often have more advanced skills and may require specialized training or certifications.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes specialized certifications, and they can offer higher salaries compared to standard secretarial roles.

Which is higher, an administrative assistant or a secretary?

A secretary is generally considered a higher or more senior role than an administrative assistant, often involving more responsibilities such as managing complex schedules and handling confidential information. However, job titles and hierarchy can vary by organization, and both roles typically require strong organizational and communication skills. In some workplaces, the terms may be used interchangeably or have different levels of seniority.

How does a Departmental Secretary typically coordinate with other departments and staff members?

A Departmental Secretary frequently serves as the communication hub between their department and others, ensuring information flows smoothly and deadlines are met. This often involves scheduling meetings, managing correspondence, and relaying important updates to both internal teams and external contacts. Departmental Secretaries must be proactive in clarifying priorities, following up on outstanding tasks, and supporting departmental leaders in collaborative projects. Building strong relationships across the organization is key to effectively resolving issues and keeping operations running efficiently.

What does a department secretary do?

A department secretary is responsible for managing administrative tasks such as scheduling appointments, preparing reports, handling correspondence, and maintaining records within a specific department. They often use office software like Microsoft Office and require strong organizational and communication skills. The role supports department operations and may involve coordinating meetings and assisting staff with administrative needs.

What are Departmental Secretaries?

Departmental Secretaries are administrative professionals responsible for supporting the daily operations of a specific department within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, preparing reports, and assisting department staff with various administrative tasks. They serve as a key point of contact for both internal and external stakeholders, ensuring efficient communication and workflow. Departmental Secretaries play an essential role in keeping the department organized and helping it achieve its objectives.
What states have the most Departmental Secretary jobs? States with the most job openings for Departmental Secretary jobs include:
Departmental Secretary jobs near you
Infographic showing various Departmental Secretary job openings in the United States as of July 2026, with employment types broken down into 3% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Department Secretary

Trinity Health

Springfield, MA

$18 - $24.25/hr

Part-time

Posted 10 days ago

Trinity Health rating

6.6

Company rating: 6.6 out of 10

Based on 354 frontline employees who took The Breakroom Quiz

567th of 885 rated healthcare providers

Job description

Employment Type:Part timeShift:Day ShiftDescription:
Posting Job Description

Brightside for Families and Children a member of Trinity Health of New England is looking for a Department Secretary to join our team.

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ensure timely billing of services and management of client records.

What will you do:

  • Accurately files patient medical records in accordance to established procedures.

  • Reviews current and closed medical records daily to sort, arrange and file updated reports, encounter forms and other information into charts according to established chart order.

  • Assist in assuring that medical records are in compliance with COA and various insurance review procedures.

  • Assist FST/CSP in other miscellaneous duties, such as photo copying and maintaining policy and procedure manuals.

  • Assist FST/CSP programs in rating quarterly treatment plans for review through QIC.

  • Enters weekly CSP charges into billing system.

  • Checks all open Mass health clients to ensure coverage.

  • Enters mileage into spreadsheet and tracks clinician expenses.

  • Creates files for each clinician and coordinator and tracks productivity units

Requirements:

  • Education: High School diploma or general equivalency diploma (GED) required.

  • Excellent computer abilities.

  • Excellent written, oral communication and customer service skills.

  • Excellent organizational skills with the ability to follow written and verbal directions with multiple steps.

  • Ability to work collaboratively and efficiently within a team treatment model.

Highlights

  • PER DIEM - possible 2/3 days per week

  • Mission Drive Team Environment

  • Flexible Schedule

Mercy Medical Center has established itself as one of the leading providers of health care services in Western Massachusetts. Mercy Medical Center is a 182-bed acute care hospital in Springfield. Other facilities include Mercy's Rehabilitation Hospital, a comprehensive hospital-based rehabilitation center on the campus of Mercy Medical Center and Brightside for Families and Children, an outpatient service offering counseling and family support programs.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

What Trinity Health employees say

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About Trinity Health

Sourced by ZipRecruiter

Trinity Health Ann Arbor is a 537 -bed teaching hospital located on 340 acre campus. Recognized by IBM Watson as a Top 100 Hospital and #1 Teaching Hospital, Trinity Health Ann Arbor has been a leading health care provider for more than 100 years. Trinity Health has received numerous local and national awards in recognition of our leadership, quality outcomes, and clinical excellence.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Livonia, MI, US

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