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Departmental Secretary Jobs (NOW HIRING)

Amphitheater Public Schools

Secretary II

Tucson, AZ · On-site

$16.05 - $16.69/hr

Department Secretarial/Clerical Role Clerk/Secretary Locations Wetmore Administrative Center Job # 2608 Year 2026-2027 Calendar Academic Year FTE 0.5 Hours/Week 20 Status Career Hourly Rate ...

Capital Health

Department Secretary

Pennington, NJ · On-site

$18.25 - $24.50/hr

Provides secretarial support to facilitate smooth operation of the department. Coordinates workflow to ensure operation within the department. MINIMUM REQUIREMENTS: Education: High school diploma or ...

Capital Health

Department Secretary

Pennington, NJ · On-site

$18.25 - $24.50/hr

Provides secretarial support to facilitate smooth operation of the department. Coordinates workflow to ensure operation within the department. MINIMUM REQUIREMENTS: Education: High school diploma or ...

Hunterdon Health

Department Secretary

Flemington, NJ · On-site

$21.53 - $26.91/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Faulkner University

Department Secretary

Montgomery, AL · On-site

$14.75 - $20/hr

... Secretary for Student Services , primarily supporting the Assistant Dean of Students and Director ... Process purchasing requisitions and check requests for departmental invoices and expenditures

Hunterdon Health

Department Secretary

Flemington, NJ

$21.53 - $26.91/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Plano Independent School District

Secretary III

Plano, TX · On-site

$20.79/hr

Office/Secretarial/Clerical/Technical- Department/Secretary III Date Posted: 7/23/2026 Location: Facility Services Center Closing Date: Until Filled Pay Grade: 760 Work Days: 226 Min Daily: $20.79 ...

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Departmental Secretary information

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How much do departmental secretary jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for departmental secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Departmental Secretary vs Administrative Assistant?

AspectDepartmental SecretaryAdministrative Assistant
CredentialsHigh school diploma, sometimes certifications in office administrationHigh school diploma, often similar certifications
Work EnvironmentOffice settings within specific departmentsVaried office environments across departments
Employer & Industry UsageUsed in government, corporate, and educational sectorsCommon across many industries including corporate and nonprofit
Primary ResponsibilitiesManaging departmental correspondence, scheduling, record-keepingGeneral administrative support, scheduling, data entry

While both roles involve administrative tasks, a Departmental Secretary typically focuses on supporting a specific department with specialized duties, whereas an Administrative Assistant provides broader support across various departments. The roles often overlap, but the Departmental Secretary usually has more specialized responsibilities within a particular department.

What are the key skills and qualifications needed to thrive as a departmental secretary, and why are they important?

To thrive as a Departmental Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and discretion are important soft skills for managing confidential information and supporting team efficiency. These abilities ensure smooth departmental operations, effective communication, and reliable administrative support.

How does a departmental secretary typically coordinate with other departments and staff members?

A Departmental Secretary frequently serves as the communication hub between their department and others, ensuring information flows smoothly and deadlines are met. This often involves scheduling meetings, managing correspondence, and relaying important updates to both internal teams and external contacts. Departmental Secretaries must be proactive in clarifying priorities, following up on outstanding tasks, and supporting departmental leaders in collaborative projects. Building strong relationships across the organization is key to effectively resolving issues and keeping operations running efficiently.

What is a departmental secretary?

Departmental Secretaries are administrative professionals responsible for supporting the daily operations of a specific department within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, preparing reports, and assisting department staff with various administrative tasks. They serve as a key point of contact for both internal and external stakeholders, ensuring efficient communication and workflow. Departmental Secretaries play an essential role in keeping the department organized and helping it achieve its objectives.

Who are the top companies hiring for Departmental Secretary jobs?

The top employers for Departmental Secretary jobs are:

What states have the most Departmental Secretary jobs?

States with the most job openings for Departmental Secretary jobs include:

Departmental Secretary jobs near you
Infographic showing various Departmental Secretary job openings in the United States as of August 2026, with employment types broken down into 3% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Department Secretary - Wound Care

Cooper University Hospital

Cape May Court House, NJ • On-site

$25.90/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

New

Cooper University Health Care rating

7.5

Company rating: 7.5 out of 10

Based on 133 frontline employees who took The Breakroom Quiz

235th of 887 rated healthcare providers

Job description

About Us

Cooper University Health Care is an integrated healthcare delivery system serving residents and visitors throughout Cape May County. The system includes Cooper University Hospital Cape Regional, three urgent care facilities; Cape Regional Physicians Associates with primary care and specialty care providers delivering services in multiple locations throughout Cape May County; The Cancer Center at Cooper University Hospital Cape Regional, the Claire C. Brodesser Surgery Center; AMI at Cooper, Miracles Fitness and numerous freestanding outpatient facilities providing wound care, lab, and physical therapy services. We have a commitment to our employees by providing competitive rates and compensation programs.  Cooper offers full and part time employees a comprehensive employee benefits program, including health, dental, vision, life, disability, retirement, on-site Early Education Center (employee discount), attractive working conditions, and the chance to build and explore a career opportunity by offering professional development.

Cooper University Hospital Cape Regional is accredited by and received the Gold Seal of approval from The Joint Commission.

Short Description

The Department Secretary serves as the first point of contact for patients and visitors, helping to create a welcoming and positive patient experience while managing daily front office operations. Working closely with the Program Manager and Nursing Staff, this role coordinates appointments, answers incoming phone calls, registers patients, verifies insurance coverage, and obtains prior authorizations. The Department Secretary also supports departmental operations through the management of superbills, coordination of special patient needs, the collection of performance improvement data, and various clerical needs.

Responsibilities:

  • Greet patients and visitors, answer incoming calls, and provide exceptional customer service using AIDET principles to ensure a positive patient experience. 
  • Schedule appointments, coordinate patient flow, and complete accurate patient registration.
  • Verify insurance eligibility and benefits and obtain prior authorizations when required. 
  • Assist with billing-related activities, including the preparation, processing, and management of superbills. 
  • Maintain accurate patient records and ensure timely completion of clerical and administrative documentation.
  • Assist the Program Manager with the collection of performance improvement data. 
  • Provide administrative support to the Wound Care team as needed, including but not limited to clerical, office, and customer service functions to promote efficient departmental operations.
Experience Required

0-2 years of related experience preferred. 

Education Requirements

High School / GED required. 

Salary Min ($)USD $18.50Salary Max ($)USD $25.90Employment Type: OTHER

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