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Department Secretary Jobs (NOW HIRING)

BayCare Health System

Department Secretary

Clearwater, FL · On-site

$16.50 - $22.25/hr

Morton Plant Hospital Outpatient Rehabilitation is seeking a Department Secretary to provide front-office and administrative support for a busy hospital-based outpatient rehab department. This role ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$17.79 - $27.57/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

Sarahbush

$17.79 - $27.57/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St Joseph'S/Candler

Department Secretary

Savannah, GA · On-site

$16.75 - $22.50/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Sarahbush

$17.79/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$17.79/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$17.79 - $27.57/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

Massgeneralbrigham

Department Secretary

Boston, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

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How much do department secretary jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are some common challenges faced by Department Secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

What are the key skills and qualifications needed to thrive as a Department Secretary, and why are they important?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What are Department Secretaries?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.
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Who are the top companies hiring for Department Secretary jobs? The top employers for Department Secretary jobs are:
What states have the most Department Secretary jobs? States with the most job openings for Department Secretary jobs include:
What are popular job titles related to Department Secretary jobs? For Department Secretary jobs, the most frequently searched job titles are:
Department Secretary jobs near you
Infographic showing various Department Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, and 99% Full Time. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.
Department Secretary

Department Secretary

BayCare Health System

Clearwater, FL • On-site

$16.50 - $22.25/hr

Full-time

This job post has expired today. Applications are no longer accepted.

BayCare Health System rating

7.4

Company rating: 7.4 out of 10

Based on 390 frontline employees who took The Breakroom Quiz

227th of 877 rated healthcare providers

Job description

At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that's built on a foundation of trust, dignity, respect, responsibility and clinical excellence.
Morton Plant Hospital Outpatient Rehabilitation is seeking a Department Secretary to provide front-office and administrative support for a busy hospital-based outpatient rehab department. This role is essential in supporting patients, therapists, and leadership by ensuring efficient daily operations, excellent customer service, and accurate administrative processes.
Department Secretary responsibilities:
  • Provides general secretarial support to the department
  • Maintaining records, scheduling and coordinating meetings
  • Managing inventory and ordering of supplies
  • Greeting and directing patients, visitors and team members
  • Word processing and computer program use
  • Directing calls
  • Recording minutes at assigned meetings
  • Time and attendance
  • Other duties as assigned

Requirements:
  • High School Diploma
  • 1 year - Office Related
  • 2 years - Office Related preferred
Facility:
BayCare Health System, Rehab Services Op I-MPH
Location: Morton Plant - Clearwater, FL
Status: Full Time, Exempt: No
Shift Hours: 9:00 a.m. - 5:30 p.m./Days
Weekend Work: None
On Call: No
How often will this team member be working remotely? Never
Equal Opportunity Employer Veterans/Disabled

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