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Department Secretary Jobs (NOW HIRING)

St Joseph'S/Candler

Department Secretary

Savannah, GA · On-site

$16.75 - $22.50/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Trinityhealth

Department Secretary

Springfield, MA · On-site

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

St. Joseph's/Candler

Department Secretary

Savannah, GA

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Trinity Health

Department Secretary

Springfield, MA · On-site

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and ...

Sarah Bush Lincoln

Department Secretary

Mattoon, IL · On-site

$17.79/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

Sarahbush

$17.79/hr

Department Secretary Administrative Assistant is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. Receives ...

Trinity Health

Department Secretary

Springfield, MA

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Prime Healthcare

Department Secretary

Romeoville, IL

$17.05 - $23.95/hr

* Department: GI * Schedule: Monday-Friday * Facility: Prime Healthcare Medical Group * Location: 500 S Weber Road, Romeoville IL Responsible for performing various administrative, secretarial, and ...

Massgeneralbrigham

Department Secretary

Boston, MA

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Massgeneralbrigham

Department Secretary Endoscopy

Boston, MA

$19.50 - $26.25/hr

Job Summary The Endoscopy Center Department Secretary provides direct and indirect care to Endoscopy Center patients to ensure efficient patient flow and quality patient care. Under the supervision ...

Massgeneralbrigham

Department Secretary

Boston, MA

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

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Department Secretary information

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How much do department secretary jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are some common challenges faced by Department Secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

What are the key skills and qualifications needed to thrive as a Department Secretary, and why are they important?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What are Department Secretaries?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.
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Department Secretary jobs near you
Infographic showing various Department Secretary job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Department Secretary

St Joseph'S/Candler

Savannah, GA • On-site

$16.75 - $22.50/hr

Other

Posted 24 days ago

Job description

  • Position Summary
    • The Department Secretary is responsible for maintaining an organized work environment, coordinates incoming telephone messages, makes outgoing calls as needed, assists customers, orders tests and procedures, maintains post-op data and billing, and maintains the department payroll. Maintains open communication and is available to component organizations and practitioner sites for consultation.
  • Education
    • High School Diploma - Preferred
  • Experience
    • 1-2 Years Medical Secretary - Preferred
    • Other medical experience may qualify.
  • License & Certification
    • None Request
  • Core Job Functions
    • Promotes cooperation and maintains consistent, open communication within the department and other departments in the System. Demonstrates effective time management to promote productivity and cost efficiency. Reports issues to Manager and suggests ideas for improvements.
    • Demonstrates competence in the use of SPM. Logs in and out upon arrival and departure of department. Workload is accomplished with minimal errors and practices careful, efficient, and non-wasteful use of supplies.
    • Personnel in assigned areas are informed of temporary absence from the department and appropriate relief coverage is arranged as needed for breaks and lunch.
    • Uses resources wisely. Eliminates waste. Maintains supply par levels.

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