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Department Secretary Jobs (NOW HIRING)

Trinity Health

Department Secretary

Springfield, MA · On-site

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

Trinityhealth

Department Secretary

Springfield, MA

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

Trinity Health

Department Secretary

Springfield, MA · On-site

$18 - $24.25/hr

The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ...

BayCare Health System

Department Secretary

Tampa, FL · On-site

$17 - $23/hr

Pete, FL 🕒 Shift: 8:00 AM - 4:30 PM Department Secretary Responsibilities: * Provides general secretarial support to the department * Maintaining records, scheduling and coordinating meetings

Massgeneralbrigham

Department Secretary

Boston, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

BayCare Health System

Department Secretary

Dunedin, FL · On-site

$16 - $21.50/hr

Provides general secretarial support to the department * Maintaining records, scheduling and coordinating meetings * Managing inventory and ordering of supplies * Greeting and directing patients ...

Massgeneralbrigham

Department Secretary

Boston, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

Performs basic secretarial, clerical, and administrative duties & all other duties assigned by the ... Collects and maintains volume reports for productivity goals of departmental managers. Assists in ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

Performs basic secretarial, clerical, and administrative duties & all other duties assigned by the ... Collects and maintains volume reports for productivity goals of departmental managers. Assists in ...

Massgeneralbrigham

Department Secretary

Boston, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ...

Covenant Health

Department Secretary

Oak Ridge, TN · On-site

$15.50 - $21/hr

Department Secretary, Therapy Center PRN/OCC, Day Shift Methodist Overview: Methodist Medical Center of Oak Ridge, part of Covenant Health, is a trusted regional hospital serving East Tennessee with ...

Capital Health

Department Secretary

Pennington, NJ · On-site

$18.25 - $24.50/hr

Provides secretarial support to facilitate smooth operation of the department. Coordinates workflow to ensure operation within the department. MINIMUM REQUIREMENTS: Education: High school diploma or ...

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Non-Invasive Testing Department (NITD) Director and Operations Manager, the department secretary performs a wide range of secretarial duties for the following ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

Performs basic secretarial, clerical, and administrative duties & all other duties assigned by the ... Collects and maintains volume reports for productivity goals of departmental managers. Assists in ...

St. Joseph's/Candler

Department Secretary

Savannah, GA · On-site

$15.17/hr

Performs basic secretarial, clerical, and administrative duties & all other duties assigned by the ... Collects and maintains volume reports for productivity goals of departmental managers. Assists in ...

Covenant Health

Department Secretary

Oak Ridge, TN · On-site

$15.50 - $21/hr

Overview Department Secretary, Therapy Center PRN/OCC, Day Shift Methodist Overview: Methodist Medical Center of Oak Ridge, part of Covenant Health, is a trusted regional hospital serving East ...

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Department Secretary information

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How much do department secretary jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a department secretary?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as a department secretary?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What are some common challenges faced by department secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

Do department secretaries get paid a lot?

Department secretaries typically earn a moderate salary that varies based on experience, location, and the organization. They often receive benefits such as health insurance and paid time off, and salaries can increase with additional skills like proficiency in office software or certifications. Overall, their pay is generally considered average for administrative roles.
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Department Secretary jobs near you
Infographic showing various Department Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Department Secretary

Trinity Health

Springfield, MA • On-site

$18 - $24.25/hr

Part-time

Re-posted 16 days ago

Trinity Health rating

6.6

Company rating: 6.6 out of 10

Based on 354 frontline employees who took The Breakroom Quiz

572nd of 898 rated healthcare providers

Job description

Employment Type:
Part timeShift:
Day Shift
Description:
Posting Job Description
Brightside for Families and Children a member of Trinity Health of New England is looking for a Department Secretary to join our team.
The Per Diem Department Secretary is responsible for providing exceptional customer service to all clients of Brightside. Provides secretarial and administrative support to the FST/CSP programs to ensure timely billing of services and management of client records.
What will you do:
  • Accurately files patient medical records in accordance to established procedures.
  • Reviews current and closed medical records daily to sort, arrange and file updated reports, encounter forms and other information into charts according to established chart order.
  • Assist in assuring that medical records are in compliance with COA and various insurance review procedures.
  • Assist FST/CSP in other miscellaneous duties, such as photo copying and maintaining policy and procedure manuals.
  • Assist FST/CSP programs in rating quarterly treatment plans for review through QIC.
  • Enters weekly CSP charges into billing system.
  • Checks all open Mass health clients to ensure coverage.
  • Enters mileage into spreadsheet and tracks clinician expenses.
  • Creates files for each clinician and coordinator and tracks productivity units

Requirements:
  • Education: High School diploma or general equivalency diploma (GED) required.
  • Excellent computer abilities.
  • Excellent written, oral communication and customer service skills.
  • Excellent organizational skills with the ability to follow written and verbal directions with multiple steps.
  • Ability to work collaboratively and efficiently within a team treatment model.

Highlights
  • PER DIEM - possible 2/3 days per week
  • Mission Drive Team Environment
  • Flexible Schedule

Mercy Medical Center has established itself as one of the leading providers of health care services in Western Massachusetts. Mercy Medical Center is a 182-bed acute care hospital in Springfield. Other facilities include Mercy's Rehabilitation Hospital, a comprehensive hospital-based rehabilitation center on the campus of Mercy Medical Center and Brightside for Families and Children, an outpatient service offering counseling and family support programs.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

What Trinity Health employees say

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About Trinity Health

Sourced by ZipRecruiter

Trinity Health Ann Arbor is a 537 -bed teaching hospital located on 340 acre campus. Recognized by IBM Watson as a Top 100 Hospital and #1 Teaching Hospital, Trinity Health Ann Arbor has been a leading health care provider for more than 100 years. Trinity Health has received numerous local and national awards in recognition of our leadership, quality outcomes, and clinical excellence.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Livonia, MI, US

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