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Department Secretary Jobs (NOW HIRING)

Massgeneralbrigham

Department Secretary

Boston, MA · On-site

$19.30 - $28.68/hr

Job Summary Under the supervision of the Non-Invasive Testing Department (NITD) Director and Operations Manager, the department secretary performs a wide range of secretarial duties for the following ...

Hunterdon Health

Department Secretary

Flemington, NJ · On-site

$21.53 - $26.91/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Hunterdon Health

Department Secretary

Flemington, NJ · On-site

$21.53 - $26.91/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Capital Health

Department Secretary

Pennington, NJ · On-site

$18.25 - $24.50/hr

Provides secretarial support to facilitate smooth operation of the department. Coordinates workflow to ensure operation within the department. MINIMUM REQUIREMENTS: Education: High school diploma or ...

Faulkner University

Department Secretary

Montgomery, AL · On-site

$14.75 - $20/hr

Faulkner University's Thomas Goode Jones School of Law (JSL) is seeking an organized and dependable individual to serve as Department Secretary for Student Services , primarily supporting the ...

Massgeneralbrigham

Department Secretary

Boston, MA · On-site

$19.50 - $26.25/hr

Job Summary Summary Provides comprehensive administrative and secretarial support to the Nutrition and Food Services Department to promote the efficient, organized, and effective operation of ...

Samaritan Health Services

Department Secretary

Newport, OR

$19.25 - $25.75/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the department. * DEPARTMENT DESCRIPTION * The Rehabilitation teams at Samaritan evaluate and treat patients ...

New

Mass General Brigham

Department Secretary

Jamaica Plain, MA · On-site

$19 - $25.50/hr

Job Summary Summary Provides comprehensive administrative and secretarial support to the Nutrition and Food Services Department to promote the efficient, organized, and effective operation of ...

Brownhealth

MH Department Secretary

Taunton, MA · On-site

$18.55 - $27.06/hr

Participates in developing and ongoing monitoring of departmental operational and capital budgets ... Completion of a two -year program of Secretarial Training or five years experience as a Secretary ...

Brown University Health

MH Department Secretary

Taunton, MA · On-site

$19.11 - $27.87/hr

Participates in developing and ongoing monitoring of departmental operational and capital budgets ... Completion of a two -year program of Secretarial Training or five years experience as a Secretary ...

Brownhealth

SAH Department Secretary

Fall River, MA · On-site

$17.99 - $26.23/hr

Participates in developing and ongoing monitoring of departmental operational and capital budgets ... Completion of a two -year program of Secretarial Training or five years experience as a Secretary ...

Merrimack Health

Department Secretary

Haverhill, MA · On-site

$18.75 - $25.25/hr

Performs all clerical functions within the department. * Provides direct patient care as a member of a collaborative team. * Performs indirect patient care functions on the unit as a member of a ...

Merrimack Health

Department Secretary

Haverhill, MA · On-site

$18.75 - $25.25/hr

Performs all clerical functions within the department. * Provides direct patient care as a member of a collaborative team. * Performs indirect patient care functions on the unit as a member of a ...

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Department Secretary information

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How much do department secretary jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a department secretary?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as a department secretary?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What are some common challenges faced by department secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

Do department secretaries get paid a lot?

Department secretaries typically earn a moderate salary that varies based on experience, location, and the organization. They often receive benefits such as health insurance and paid time off, and salaries can increase with additional skills like proficiency in office software or certifications. Overall, their pay is generally considered average for administrative roles.
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Department Secretary jobs near you
Infographic showing various Department Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.

Department Secretary

Massgeneralbrigham

Boston, MA • On-site

$19.30 - $28.68/hr

Part-time

Re-posted 4 days ago

Mass General Brigham rating

8.0

Company rating: 8.0 out of 10

Based on 348 frontline employees who took The Breakroom Quiz

90th of 898 rated healthcare providers

Job description

Site: Brigham and Women's Faulkner Hospital, Inc.


Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.


Job Summary

Under the supervision of the Non-Invasive Testing Department (NITD) Director and Operations Manager, the department secretary performs a wide range of secretarial duties for the following NITD areas: Autonomic Testing; Cardiac Stress Testing; EEG: Echocardiography Lab; EKG; Pulmonary Function Testing; and Vascular Lab.


Qualifications

Education
High School Diploma or Equivalent required Associate's Degree preferred
Can this role accept experience in lieu of a degree?
Licenses and Credentials
Experience
Non-Invasive Testing: 1-3 years' experience in medical, customer service setting Non-Invasive Testing: 1-3 years of customer service experience in a healthcare setting preferred
Knowledge, Skills and Abilities
Excellent customer service and communication skills

Experience with Microsoft Office 365 is preferred

Experience with Epic is preferred

Ability to multi-task and make decisions quickly as situations arise

Knowledge of standard office equipment

Professional and confidential telephone skills

Can troubleshoot registration errors and establish a professional relationship with various scheduling departments


Additional Job Details (if applicable)


Remote Type

Onsite


Work Location

1153 Centre Street


Scheduled Weekly Hours

0


Employee Type

Per Diem


Work Shift

Day (United States of America)


Pay Range

$19.30 - $28.68/Hourly


Grade

SF1140


At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.


EEO Statement:

2810 Brigham and Women's Faulkner Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.


Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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