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Department Secretary Jobs (NOW HIRING)

Prime Healthcare

Department Secretary

Joliet, IL

$16.44 - $23.81/hr

Participates in the department's performance improvement activities. EDUCATION, EXPERIENCE ... secretarial experience preferred. 3. Ability to communicate effectively, both verbally and in ...

Prime Healthcare

Department Secretary

Joliet, IL

$16.44 - $23.81/hr

Participates in the department's performance improvement activities. Qualifications EDUCATION ... Three to five year's secretarial experience preferred. * Ability to communicate effectively, both ...

Chapters Health System

Department Secretary

Ocala, FL

$16.96 - $25.24/hr

Role: The Team Secretary is responsible for taking and directing phone calls and messages, and ... Participate proactively in improving performance at the organizational, departmental and individual ...

Hunterdon Health

Department Secretary

Flemington, NJ

$18.25 - $24.50/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Samaritan Health Services

Department Secretary

Corvallis, OR · On-site

$20.98 - $30.80/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the department. * DEPARTMENT DESCRIPTION * The Samaritan Cancer Program offers state-of-the-art, high-energy ...

Hunterdon Health

Department Secretary

Flemington, NJ

$21.53 - $26.91/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Samaritan Health Services

Department Secretary

Corvallis, OR

$17.75 - $23.75/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the department. * DEPARTMENT DESCRIPTION * The Samaritan Cancer Program offers state-of-the-art, high-energy ...

Hunterdon Health

Department Secretary

Flemington, NJ · On-site

$21.53 - $26.91/hr

... department resources. Qualifications Minimum Education : Required: High School Diploma or Equivalent Preferred: Certificate and/or Advanced Specialized or Technical Training in secretarial skills ...

Samaritan Health Services

Department Secretary

Corvallis, OR · On-site

$18.75 - $25/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the department. * DEPARTMENT DESCRIPTION * The Samaritan Cancer Program offers state-of-the-art, high-energy ...

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Department Secretary information

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How much do department secretary jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What job makes $10,000 a month without a degree?

A Department Secretary typically earns less than $10,000 a month; high-paying jobs that can reach this level without a degree include roles like sales managers, real estate brokers, or skilled trades such as electricians or plumbers, especially with experience and certifications. These positions often require strong skills, experience, and sometimes licensing but not necessarily a college degree.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, with salaries reaching over $80,000 annually. These positions typically require advanced organizational skills, experience, and proficiency with office management tools like Microsoft Office or specialized scheduling software.

What are some common challenges faced by Department Secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

What are the key skills and qualifications needed to thrive as a Department Secretary, and why are they important?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What are Department Secretaries?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.

What does a department secretary do?

A department secretary is responsible for managing administrative tasks within a specific department, including scheduling appointments, handling correspondence, maintaining records, and supporting staff. They often use office software like Microsoft Office and require strong organizational and communication skills. The role typically involves a standard work schedule and may require prior clerical experience or relevant certifications.

How much is the salary for a secretary?

The salary for a department secretary typically ranges from $30,000 to $50,000 annually, depending on experience, location, and the organization. Entry-level secretaries may earn less, while those with specialized skills or certifications can earn higher wages. Salaries often include benefits such as health insurance and paid time off.
What cities are hiring for Department Secretary jobs? Cities with the most Department Secretary job openings:
Who are the top companies hiring for Department Secretary jobs? The top employers for Department Secretary jobs are:
What states have the most Department Secretary jobs? States with the most job openings for Department Secretary jobs include:
What are popular job titles related to Department Secretary jobs? For Department Secretary jobs, the most frequently searched job titles are:
Department Secretary jobs near you
Infographic showing various Department Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.
Department Secretary

Department Secretary

Prime Healthcare

Joliet, IL

$16.44 - $23.81/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago

Prime Healthcare rating

6.3

Company rating: 6.3 out of 10

Based on 269 frontline employees who took The Breakroom Quiz

663rd of 871 rated healthcare providers

Job description

Responsible for performing various administrative, secretarial and clerical duties.  Understands and follows the organization’s policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the Director. Participates in the department’s performance improvement activities.


EDUCATION, EXPERIENCE, TRAINING

1.   High School Graduate or equivalent required for all new hires, effective April 2014.

2.   Three to five year’s secretarial experience preferred.

3.   Ability to communicate effectively, both verbally and in writing.

4.   Excellent presentation and interpersonal skills.

5.   Ability to communicate in additional languages preferred.


Saint Joseph Medical Center - Joliet offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their individual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $16.44 to $23.81. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

The company is dedicated to empowering its staff with a comprehensive, competitive benefits package, allowing them the freedom to customize their benefits to fit their unique needs. Our abundant resources, programs, and voluntary options serve as a foundation for individual growth and well-being. Learn more here: https://www.primehealthcare.com/benefitsthatmattermost/


Full Time
Days

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

 

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