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Department Secretary Jobs (NOW HIRING)

Faulkner University

Department Secretary

Montgomery, AL · On-site

$17.75 - $24/hr

Faulkner University's Thomas Goode Jones School of Law (JSL) is seeking an organized and dependable individual to serve as Department Secretary for Student Services, primarily supporting the ...

Chapters Health System

Department Secretary

Ocala, FL · On-site

$16.96 - $25.24/hr

Team Secretary It's inspiring to work with a company where people truly BELIEVE in what they're ... Participate proactively in improving performance at the organizational, departmental and individual ...

Campbell County Health

DEPARTMENT SECRETARY II

Gillette, WY · On-site

$16.75 - $20.25/hr

Click here to learn more about our full benefits package JOB SUMMARY The Department Secretary is the key person in establishing a first impression and conveying the CCH mission and vision of ...

UNMHSCHS

DEPARTMENT SECRETARY

Albuquerque, NM · On-site

$17.50 - $23.50/hr

Department: Interpreter Language Services FTE: 1.00 Full Time Shift: Days Position Summary: Provide secretarial, clerical and administrative support services such as answering multiple phone lines ...

Chapters Health System

Department Secretary

Ocala, FL · On-site

$16.96 - $25.24/hr

Role: The Team Secretary is responsible for taking and directing phone calls and messages, and ... Participate proactively in improving performance at the organizational, departmental and individual ...

Campbell County Health

DEPARTMENT SECRETARY II

Gillette, WY · On-site

$16.75 - $20.25/hr

Click here to learn more about our full benefits package JOB SUMMARY The Department Secretary is the key person in establishing a first impression and conveying the CCH mission and vision of ...

Campbell County Health

DEPARTMENT SECRETARY

Gillette, WY · On-site

$15.75 - $21.25/hr

Previous clerical or secretarial experience preferred * Certifications required: See Cardiopulmonary Resuscitation Certification Policy and Certifications/Education Requirements Policy. * Knowledge ...

Campbell County Health

DEPARTMENT SECRETARY

Gillette, WY · On-site

$15.75 - $21.25/hr

Previous clerical or secretarial experience preferred * Certifications required: See Cardiopulmonary Resuscitation Certification Policy and Certifications/Education Requirements Policy. * Knowledge ...

Brownhealth

SAH Department Secretary

Fall River, MA

$17.99 - $26.23/hr

Participates in developing and ongoing monitoring of departmental operational and capital budgets ... Completion of a two -year program of Secretarial Training or five years experience as a Secretary ...

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How much do department secretary jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What are some common challenges faced by Department Secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

What are the key skills and qualifications needed to thrive as a Department Secretary, and why are they important?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What are Department Secretaries?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.
What cities are hiring for Department Secretary jobs? Cities with the most Department Secretary job openings:
Who are the top companies hiring for Department Secretary jobs? The top employers for Department Secretary jobs are:
What states have the most Department Secretary jobs? States with the most job openings for Department Secretary jobs include:
What are popular job titles related to Department Secretary jobs? For Department Secretary jobs, the most frequently searched job titles are:
Department Secretary jobs near you
Infographic showing various Department Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, and 99% Full Time. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $42,737 per year, or $20.5 per hour.
Department Secretary

Department Secretary

Faulkner University

Montgomery, AL • On-site

$17.75 - $24/hr

Other

Posted 3 days ago

Job description

Job Description

Faulkner University's Thomas Goode Jones School of Law (JSL) is seeking an organized and dependable individual to serve as Department Secretary for Student Services, primarily supporting the Assistant Dean of Students and Director of Career Development. The selected individual would perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining files, and providing information to callers. Faulkner University is a Christian university affiliated with the churches of Christ.

This is a full-time (40 hours per week) position.

Summary of Duties include:

  • Assist with travel schedules and arrangements
  • Maintain student, alumni, and employer records and databases
  • Assist with educational seminars, skills workshops, and student/alumni programs and events
  • Provide support for career fairs and on-campus recruiting
  • Assist with creating the student and alumni newsletters
  • Process purchasing requisitions and check requests for departmental invoices and expenditures
  • Serve as receptionist: answer phones, greet visitors, manage inquiries
  • Maintain office supplies, equipment, and general organization

Qualifications:

  • High School diploma or GED required; Associate's degree or higher preferred
  • Proficiency with Microsoft Office
  • Minimum of 1 year office/clerical experience preferred
  • Active member of the churches of Christ

For initial application submit:

  • Resume
  • Cover letter

Employment is dependent upon a successful background check and verification of work authorization through E-Verify

Non-discrimination statement: Faulkner University is a church-affiliated liberal arts institution committed to employing a highly qualified and diverse administration, faculty and staff, which reflects the University's religious traditions, values and affiliation, and purpose. Thus, the institution invites individuals affiliated with the churches of Christ to submit applications regardless of race, color, national or ethnic origin, age, gender, marital status, or disability. Faulkner University does not discriminate on the basis of race, color, national or ethnic origin, age, gender, marital status, or disability in connection with its educational policies, admissions, financial aid, employment, educational programs, or activities. However, Faulkner University exercises a preference in employment for those qualified applicants who are members of the churches of Christ whose lifestyles are consistent with the mission of the University and with the beliefs and values of the churches of Christ. For more information, please visit our website: www.faulkner.edu

Job Identification 15

Job Category Administrative Support

Degree Level High School Graduate

Job Schedule Full time

Locations 5345 Atlanta Hwy, Montgomery, AL, 36109, US

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