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Department Secretary Jobs in Iowa (NOW HIRING)

Dubuque Community Schools

Guidance Secretary

Dubuque, IA · On-site

$19.40/hr

... department curricular activities (e.g. career day, etc.) * Assist other secretaries, as needs ... demand. * Maintenance of Lost and Found items with distribution or dispersal of items throughout ...

Trinityhealth

$40K - $49K/yr

As a Unit Secretary at MercyOne, you will perform clerical and receptionist duties under the ... Promote and establish effective relationships within the department, with other departments ...

Trinity Health

$40K - $49K/yr

As a Unit Secretary at MercyOne, you will perform clerical and receptionist duties under the ... Promote and establish effective relationships within the department, with other departments ...

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All JobsDepartment Secretary JobsDepartment Secretary Jobs in Iowa

Department Secretary information

See Iowa salary details

$9

$19

$28

How much do department secretary jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for department secretary in Iowa is $19.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.92 per hour, depending on experience, location, and employer.

What are some common challenges faced by department secretaries, and how can they effectively manage competing priorities?

Department Secretaries often juggle multiple tasks such as scheduling meetings, managing correspondence, and handling confidential information, all while supporting several team members. Balancing these responsibilities can be challenging, especially during busy periods or when urgent requests arise. Effective time management, clear communication, and the ability to prioritize tasks are essential skills for success in this role. Utilizing digital tools for organization and regularly checking in with supervisors can also help ensure that critical deadlines are met and the department runs smoothly.

What is the difference between Department Secretary vs Administrative Assistant?

AspectDepartment SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentGovernment, educational, or corporate departmentsVarious industries including corporate, healthcare, and non-profit
Employer & Industry UsageUsed in government agencies, universities, and large organizationsCommon across multiple industries for general administrative support
Job ResponsibilitiesManaging department correspondence, scheduling, record-keepingHandling calls, scheduling, filing, and general administrative tasks

While both roles involve administrative support, a Department Secretary typically works within a specific department, focusing on specialized tasks like managing departmental records and communications. An Administrative Assistant often provides broader support across various departments or executives. The roles overlap in skills and credentials but differ mainly in scope and work environment.

What are the key skills and qualifications needed to thrive as a department secretary?

To thrive as a Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, multitasking, and discretion are standout soft skills for this role. These abilities ensure efficient departmental operations, smooth information flow, and effective support for both staff and management.

What is a department secretary?

Department Secretaries are administrative professionals who support the daily operations of a specific department within an organization, such as a university, hospital, or corporate office. Their responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with departmental communication. They serve as a key point of contact between the department and other internal or external parties, ensuring that administrative tasks run smoothly. Strong organizational, communication, and multitasking skills are essential for this role.

What are popular job titles related to Department Secretary jobs in IA?

For Department Secretary jobs in IA, the most frequently searched job titles are:

Department Secretary jobs near you
Infographic showing various Department Secretary job openings in Iowa as of August 2026, with employment types broken down into 64% Full Time, and 36% Part Time. Highlights an 100% In-person job distribution, with an average salary of $40,142 per year, or $19.3 per hour.

Home Health Aide Scheduler/Receptionist

Cherokee Regional Medical Center

Cherokee, IA

$14.25 - $18.25/hr

Full-time

Posted 24 days ago

Job description

HOME HEALTH/HOSPICE AIDE SCHEUDLER/RECEPTIONIST

This individual is responsible for coordinating and scheduling the home health aide/hospice aide/homemaker visits under the direction of the Home Health Aide Supervisor. Assists in the administrative duties of the Home Health/Hospice and Public Health Departments.

Qualifications:

  • Preferred: Experienced Healthcare experience preferred.
  • Interest in people and displays tack and good judgment.
  • Good communication and organizational skills necessary.
  • Valid driver's license and car liability insurance necessary.
  • Dependent Adult and Child Abuse Registry Mandatory Reporter Training certificates (or willing to get).
  • Basic Life Savings certificate (ore willing to get).

Primary Responsibilities:

  • Schedule home health aide visits. Coordinate the visits between nurse, HHA and client.
  • Keep HHA schedule book and master aide schedule current.
  • Make HHA visits as necessary in period of increased census.
  • Collect weekly aide documentation for billing and primary nurse review. Maintain filing system of aide sheets. The primary nurse will file reviewed aide documentation in client's charts in timely manner. Keep information confidential.
  • Keep HHAs updated on upcoming in-services, meetings and end of the month billing responsibilities. Assist in setting up in-services on a yearly basis, incorporating hospital wide in-services and Hospice Volunteer in-services as appropriate.
  • Keep open lines of communication with HHAs and report necessary information to HHAs and nurses. Keep Home Health Aide Supervisor of Home Health/Hospice Manager informed of day-to-day operations.
  • Maintain HHAs time logs and cards. Records attendance.
  • Serves as department secretary.
  • Greets customers and answers phone for departments. Takes and related messages. Knows whereabouts of RNs at any given time.
  • Assists with office needs and rounds daily on doctor's orders and mail.
  • Orders and maintains departmental supply needs.
  • Maintains and controls filing system for departments.

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