ZipRecruiter

Log In

1

Departmental Assistant Jobs (NOW HIRING)

NYULMC

Departmental Assistant

Manhattan, NY · On-site

We have an exciting opportunity to join our team as a Departmental Assistant. In this role, the successful candidate will be responsible for providing clerical and administrative support and other ...

UMass Amherst

Departmental Assistant

Newton, MA · On-site

$25 - $35/hr

Departmental Assistant Executive Area: Academic Affairs College/School/MBU: College of Natural Sciences Department: Vet Tech Program Work Location: Newton Schedule: Part Time Work Arrangement: Onsite ...

NYULMC

Departmental Assistant

New York, NY · On-site

We have an exciting opportunity to join our team as a Departmental Assistant. In this role, the successful candidate will be responsible for providing clerical and administrative support and other ...

Paul Hastings

Department Assistant

Manhattan, NY · On-site

$50K/yr

Job Title Department Assistant Location New York Regular/Temporary Regular Summary We have an opening for a Department Assistant. The Department Assistant performs administrative duties in support of ...

Arc Thrift Stores

Department Assistant

Grand Junction, CO · On-site

$15.50/hr

Department Assistant Salary Range: $15.50 - $15.50 Hourly Job Shift: Day Position Description Job Title: Department Assistant FLSA Status - Non Exempt Summary Assists assigned departments--reports to ...

next page

Showing results 1-20

All JobsBusiness JobsBusiness Services JobsSecretary JobsDepartmental Assistant Jobs

Departmental Assistant information

What is a departmental assistant?

Departmental Assistants are administrative professionals who provide support to specific departments within an organization. Their duties often include managing correspondence, scheduling meetings, maintaining records, and assisting with departmental projects. They play a vital role in ensuring the smooth operation of their assigned department by handling routine tasks and facilitating communication among team members. Departmental Assistants may also coordinate events, prepare reports, and manage office supplies. Their work helps other staff focus on their core responsibilities by keeping administrative processes organized and efficient.

How does a departmental assistant typically support team projects and cross-departmental collaboration?

As a Departmental Assistant, you'll often be responsible for coordinating schedules, preparing documents, and facilitating communication among team members and other departments. You may assist in organizing meetings, tracking project deadlines, and ensuring that information is accurately shared across teams. This role requires strong organizational skills and the ability to manage multiple tasks while maintaining excellent attention to detail. Regular collaboration with colleagues from various departments is common, making strong interpersonal and communication abilities essential for success.

What are the key skills and qualifications needed to thrive as a departmental assistant, and why are they important?

To thrive as a Departmental Assistant, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and sometimes database systems is typically required. Excellent communication, time management, and a proactive attitude help someone stand out in this role. These skills ensure efficient departmental operations, effective support for team members, and smooth workflow management.

What is the difference between Departmental Assistant vs Administrative Assistant?

AspectDepartmental AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require specific certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentTypically within specific departments like HR, finance, or operationsGeneral office settings across various industries
Employer & Industry UsageUsed in government, education, healthcare, and corporate sectorsCommon across all industries and organizations
Common Search & ComparisonOften compared for similar clerical and support dutiesFrequently searched as a related support role

The Departmental Assistant and Administrative Assistant roles share many similarities, including required credentials and work environments. However, Departmental Assistants typically support specific departments like HR or finance, while Administrative Assistants provide broader administrative support across various departments. Both roles are essential for smooth office operations and are often interchangeable depending on organizational structure.

What cities are hiring for Departmental Assistant jobs?

Cities with the most Departmental Assistant job openings:

What states have the most Departmental Assistant jobs?

States with the most job openings for Departmental Assistant jobs include:

What are popular job titles related to Departmental Assistant jobs?

For Departmental Assistant jobs, the most frequently searched job titles are:

Departmental Assistant jobs near you
Infographic showing various Departmental Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Departmental Assistant

Manhattan, NY • On-site

NYULMC
Hospitals • 501 - 1,000 employees
Learn more about NYULMCexternal

Other

Medical, Retirement

This job post has expired today. Applications are no longer accepted.

NYU Langone Health rating

8.4

Company rating: 8.4 out of 10

Based on 250 frontline employees who took The Breakroom Quiz

Job description


NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Departmental Assistant.
In this role, the successful candidate will be responsible for providing clerical and administrative support and other related duties to support the daily activities of the department. Manages daily office tasks, organizes records, and supports department staff to ensure smooth operations. The role involves data entry, answering phones, handling mail, and maintaining physical or digital files using basic office software.
Job Responsibilities:
  1. Provide backup coverage for the Command Center, including mail distribution and food vendor delivery assistance. Coordinate effective communication, receive and relay phone messages timely and appropriately to clinical or management staff. Effectively follow established office procedures in directing emergency calls, and notifying appropriate personnel of airway and cardiac arrests.
  2. Distribute daily/weekend/holiday schedule by email, attaching QGenda link.
  3. Gather annual competency review forms from clinical attending staff in Tisch, LOH, CSTP, Brooklyn and other offsite locations.
  4. Conference room management. Reserve or cancel departmental conference room(s) appropriately.
  5. Provide assistance on various projects as assigned by Supervisors and Managers.
  6. Provide coverage when Sr. Administrative Manager is away. Provide desk and phone coverage for the Chairman, calendar management for the Chairman, Executive Vice Chairman and Administrator
  7. Radiation badge distribution and management for clinical attendings.
  8. Create Faculty File folders for the Chairmans file as new faculty start.
  9. Locker management: Assign lockers (in Tisch, KP and TH5 suite) to clinical staff on as needed basis. Maintain locker and lock code file.
  10. Point of Care Ultrasound (POCUS) workshop coordinator. Work with faculty, NYSIM coordinator and SP (special patients) with scheduling and appointment confirmation.
  11. Point of Care (POCT) liaison. Work with faculty and POCT staff in scheduling training compliance.

Minimum Qualifications:
To qualify you must have a High school graduate required. Two years college preferred. Minimum of three years of experience. Good communication skills. Type 50 WPM. Proficient in Microsoft Word, Excel and Outlook.
Preferred Qualifications:
Associate Degree or Bachelors Degree. Planning, organizing, prioritizing, problem solving skills.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $50,204.70 - $60,876.65 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here

What NYU Langone Health employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply