ZipRecruiter

Log In

1

Departmental Assistant Jobs (NOW HIRING)

Lincoln University of PA

Department Assistant

Mckeesport, PA · On-site

$16.25 - $22/hr

Department Assistant Classification: Professional Division: Academic Affairs Department: Office of ... ESSENTIAL DUTIES & RESPONSIBILITIES • Plan and coordinate office workflow to meet departmental ...

CommonSpirit Health

Department Assistant

Prescott, AZ · On-site

$17.50 - $23.50/hr

Job Summary and Responsibilities As a Department Assistant, you will coordinate and complete patient access, clerical, reception, and basic ADL duties within the department. Your role is vital for ...

Brownhealth

$18.13 - $29.90/hr

Under general supervision, performs a variety of clerical, secretarial, and receptionist duties in support of department needs.Brown University Health employees are expected to successfully role ...

Brown University Health

Department Assistant

Providence, RI · On-site

$18.13 - $29.90/hr

RESPONSIBILITIES Complies with hospital and department policies and procedures, including protecting the confidentiality of patient information. Performs secretarial/receptionist duties including ...

southu

Department Chair, Physician Assistant

Savannah, GA · On-site

$16.75 - $22.50/hr

Ensure and audit implementation of appropriate and correct departmental course syllabi, course content, and course polices for all 6 campuses the program is offered. * Assist students timely with ...

next page

Showing results 1-20

People also search for

All JobsDepartmental JobsDepartmental Assistant Jobs

Departmental Assistant information

What are the key skills and qualifications needed to thrive as a Departmental Assistant, and why are they important?

To thrive as a Departmental Assistant, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and sometimes database systems is typically required. Excellent communication, time management, and a proactive attitude help someone stand out in this role. These skills ensure efficient departmental operations, effective support for team members, and smooth workflow management.

How does a Departmental Assistant typically support team projects and cross-departmental collaboration?

As a Departmental Assistant, you'll often be responsible for coordinating schedules, preparing documents, and facilitating communication among team members and other departments. You may assist in organizing meetings, tracking project deadlines, and ensuring that information is accurately shared across teams. This role requires strong organizational skills and the ability to manage multiple tasks while maintaining excellent attention to detail. Regular collaboration with colleagues from various departments is common, making strong interpersonal and communication abilities essential for success.

What are Departmental Assistants?

Departmental Assistants are administrative professionals who provide support to specific departments within an organization. Their duties often include managing correspondence, scheduling meetings, maintaining records, and assisting with departmental projects. They play a vital role in ensuring the smooth operation of their assigned department by handling routine tasks and facilitating communication among team members. Departmental Assistants may also coordinate events, prepare reports, and manage office supplies. Their work helps other staff focus on their core responsibilities by keeping administrative processes organized and efficient.

What does a department assistant do?

A department assistant provides administrative support within a specific department, handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff. They often use office software like Microsoft Office and may coordinate meetings or assist with data entry. Strong organizational and communication skills are essential for this role.

What is the difference between Departmental Assistant vs Administrative Assistant?

AspectDepartmental AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require specific certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentTypically within specific departments like HR, finance, or operationsGeneral office settings across various industries
Employer & Industry UsageUsed in government, education, healthcare, and corporate sectorsCommon across all industries and organizations
Common Search & ComparisonOften compared for similar clerical and support dutiesFrequently searched as a related support role

The Departmental Assistant and Administrative Assistant roles share many similarities, including required credentials and work environments. However, Departmental Assistants typically support specific departments like HR or finance, while Administrative Assistants provide broader administrative support across various departments. Both roles are essential for smooth office operations and are often interchangeable depending on organizational structure.

What cities are hiring for Departmental Assistant jobs? Cities with the most Departmental Assistant job openings:
What are the most commonly searched types of Departmental jobs? The most popular types of Departmental jobs are:
What states have the most Departmental Assistant jobs? States with the most job openings for Departmental Assistant jobs include:
Departmental Assistant jobs near you
Infographic showing various Departmental Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 74% Full Time, 24% Part Time, and 1% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Department Assistant

Lincoln University of PA

Mckeesport, PA • On-site

$16.25 - $22/hr

Full-time

Posted 18 days ago

Job description

Job Title: Department Assistant
Classification: Professional
Division: Academic Affairs
Department: Office of Research & Sponsored Programs
Reports To: Chief Research & Sponsored Programs Officer
FLSA Status: Hourly, Non-Exempt
Job Type: Regular Full-Time/12 months
Location: Lincoln University, PA (near Oxford, PA)
Campus: Main Campus
JOB SUMMARY
Within established department procedural guidelines, the incumbent performs fundamental
administrative support functions to comply with University policies and external agency
regulations.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Plan and coordinate office workflow to meet departmental performance objectives and
• ensure operational efficiency;
• Perform advanced data and document processing functions in automated systems;
• Prepare and distribute financial reports;
• Respond to walk-in, e-mail and telephone inquiries and resolve related issues;
• Maintain an organized office and protect sensitive/confidential information;
• Access, retrieve and store records according to established file systems
• Perform general business and banking transactions, i.e., manage cash receipts, prepare
• bank deposits, purchase orders, account reconciliation, and accounts and receivable;
• Compile and analyze financial and/or statistical data
• Prepare and distribute general correspondence and financial reports;
• Complete special or cyclical projects and additional tasks that reflect the nature of the actual
• work assignment.
ADDITIONAL DUTIES
MINIMUM QUALIFICATIONS
• 60+ college credits, Associate's degree, specialized training or certification in related area,
• or five or more years of related and commendable work experience;
• Demonstrated advanced working knowledge of finance procedures and systems;
• Outstanding analytical, technical, multi-tasking, time management, organization, and
• interpersonal skills;
• Exceptional ability to build and maintain effective working relationships;
• Exceptional data entry and processing skills;
• Proficiency in automated financial / records management and document processing
• systems, i.e., MS Office Suite of Applications;
• Work well independently and in a team environment;
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain
• confidentiality; and
• Commitment to professional development.
PREFERRED QUALIFICATIONS
WORKING CONDITIONS
Work is primarily performed in a university campus environment Travel for work and travel for
professional development is expected and will be supported where possible. The employee is
subject to inside environmental conditions: protection from weather conditions but not
necessarily from temperature changes.
PHYSICAL DEMANDS
Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and
manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility
to stoop, kneel, and bend and reach.
DISCLAIMER
The incumbent must perform the essential duties and responsibilities with or without reasonable
accommodation. The above statements are intended to describe the general nature and level of
work being performed by employees assigned to this classification. They are not intended to be
construed as an exhaustive list of all responsibilities, duties and /or skills required. This job
description is not an employment agreement and /or an expressed or implied contract.
Management has the right to alter this job description at any time without notice.
Lincoln University values diversity and seeks talented faculty, staff, and students from
diverse backgrounds. Lincoln University does not discriminate on the basis of race,
color, sex, sexual orientation, gender identity or expression, religion, creed, national or
ethnic origin, citizenship status, age, disability, veteran status or any other legally
protected class status in the administration of its employment practices, admissions,
financial aid, educational or athletic programs, or other University-administered
programs.

Apply