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Departmental Assistant Jobs in Oregon (NOW HIRING)

Fred Meyer

PRODUCE/ASST DEPT LEADER

Brookings, OR · On-site

$17 - $21/hr

Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all ...

Fred Meyer

PRODUCE/ASST DEPT LEADER

Portland, OR · On-site

$17.75 - $22/hr

Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all ...

Fred Meyer

PRODUCE/ASST DEPT LEADER

Warrenton, OR · On-site

$16.50 - $20.50/hr

Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all ...

Fred Meyer

DELI/ASST DEPT LEADER

Tualatin, OR

$17 - $23/hr

Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all ...

Fred Meyer

DELI/ASST DEPT LEADER

Medford, OR · On-site

$16.50 - $22.25/hr

Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all ...

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Departmental Assistant information

What is a departmental assistant?

Departmental Assistants are administrative professionals who provide support to specific departments within an organization. Their duties often include managing correspondence, scheduling meetings, maintaining records, and assisting with departmental projects. They play a vital role in ensuring the smooth operation of their assigned department by handling routine tasks and facilitating communication among team members. Departmental Assistants may also coordinate events, prepare reports, and manage office supplies. Their work helps other staff focus on their core responsibilities by keeping administrative processes organized and efficient.

How does a departmental assistant typically support team projects and cross-departmental collaboration?

As a Departmental Assistant, you'll often be responsible for coordinating schedules, preparing documents, and facilitating communication among team members and other departments. You may assist in organizing meetings, tracking project deadlines, and ensuring that information is accurately shared across teams. This role requires strong organizational skills and the ability to manage multiple tasks while maintaining excellent attention to detail. Regular collaboration with colleagues from various departments is common, making strong interpersonal and communication abilities essential for success.

What are the key skills and qualifications needed to thrive as a departmental assistant, and why are they important?

To thrive as a Departmental Assistant, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and sometimes database systems is typically required. Excellent communication, time management, and a proactive attitude help someone stand out in this role. These skills ensure efficient departmental operations, effective support for team members, and smooth workflow management.

What is the difference between Departmental Assistant vs Administrative Assistant?

AspectDepartmental AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require specific certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentTypically within specific departments like HR, finance, or operationsGeneral office settings across various industries
Employer & Industry UsageUsed in government, education, healthcare, and corporate sectorsCommon across all industries and organizations
Common Search & ComparisonOften compared for similar clerical and support dutiesFrequently searched as a related support role

The Departmental Assistant and Administrative Assistant roles share many similarities, including required credentials and work environments. However, Departmental Assistants typically support specific departments like HR or finance, while Administrative Assistants provide broader administrative support across various departments. Both roles are essential for smooth office operations and are often interchangeable depending on organizational structure.

What are the most commonly searched types of Departmental jobs in Oregon?

The most popular types of Departmental jobs in Oregon are:

What cities in Oregon are hiring for Departmental Assistant jobs?

Cities in Oregon with the most Departmental Assistant job openings:

Departmental Assistant jobs near you
Infographic showing various Departmental Assistant job openings in Oregon as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Department Assistant III, Orthotics & Prosthetics

Portland, OR • On-site

Shriners Children's Chicago
See more jobs at Shriners Children's Chicagoexternal

Other

Posted 7 days ago

Job description

Shriners Children's Department Assistant III

Shriners Children's is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family's ability to pay or insurance status.

Shriners Portland is looking for a Department Assistant III to join the O and P team!

Provides administrative and clerical support for the O and P Department. Receives and schedules patients, inter and intradepartmentally. Answers telephones, logs and monitors staff hours, maintains databases, monitors and analyzes performance improvement indicators. Prepares written correspondence, reports, and other departmental forms.

Key Responsibilities:

  • Coordinates staff scheduling with patients and/or other departments utilizing various scheduling procedures, including computerized programs currently in use by the Hospital.
  • Provides departmental telephone support; announces and/or routes telephone calls/messages, as appropriate.
  • Maintains the Department's inventory of office supplies.
  • Organizes, prioritizes, and accomplishes assigned tasks within established time frames and formats; maintains information retrieval systems which provide access to documents within four minutes.
  • Records notes at departmental meetings; accurately produces and distributes meeting minutes within established distribution time schedule.
  • Tracks and maintains Performance Improvement and patient data through computer systems utilizing word processing, spreadsheets, and database programs currently in use by the Hospital; assists in the analysis of data gathered through these processes; reports monthly information to appropriate individuals by the 4th of each month.

Required Qualifications:

  • 1 year Computer applications, typing, general office skills

Preferred Qualifications:

  • High School Diploma/GED
  • Associate in related field
  • 2 years Secretarial/receptionist experience
  • 1 year Scheduling, registration and insurance verification
  • 1 year Medical background

Compensation is determined based on years of relevant experience and departmental equity.

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