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Technical Secretary Jobs (NOW HIRING)

LMR Technical Group

Secretary III

Keyport, WA · On-site

$27.23/hr

LMR Technical Group (LMR) is seeking a Secretary III to join our team. Location: Keyport, WA Reporting to the Program Manager, the Secretary III provides administrative support to a Navy client ...

Florida Legislature

Executive Secretary

Tallahassee, FL · On-site

$33K - $45K/yr

Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. Special ...

CoreCivic

Secretary

Leavenworth, KS · On-site

$19.22/hr

We are currently seeking a Secretary who has a passion for providing the highest quality care in ... Additional qualifying education at an accredited college, business school or technical institute in ...

Stahl Companies

Secretary II

Keyport, WA · On-site

Description Secretary II WHO WE ARE: STAHL Companies provides the Program Management for its ... The Channel's founding Technical Board Members include former government leaders and IT executives ...

City of Ennis, TX

Deputy City Secretary

Ennis, TX · On-site

$54K - $75K/yr

City Secretary Opening Date: 06/11/2026 Brief Description Under general direction of the City Secretary, performs highly responsible administrative, statutory, technical, and clerical work in support ...

City of Ennis

Deputy City Secretary

Ennis, TX · On-site

$54K - $75K/yr

Brief Description Under general direction of the City Secretary, performs highly responsible administrative, statutory, technical, and clerical work in support of the City Secretary's Office and City ...

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Technical Secretary information

What are the key skills and qualifications needed to thrive as a Technical Secretary, and why are they important?

A Technical Secretary should possess strong organizational skills, attention to detail, and proficiency in office administration, often supported by a secretarial diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools is essential. Excellent communication, time management, and discretion are vital soft skills that set exceptional Technical Secretaries apart. These abilities ensure efficient office operations, accurate documentation, and effective support for technical teams or executives.

What is the difference between Technical Secretary vs Administrative Assistant?

AspectTechnical SecretaryAdministrative Assistant
CredentialsTypically requires office administration skills, sometimes technical knowledge or certificationsUsually requires general administrative skills, often no specialized certifications
Work EnvironmentOften in technical, engineering, or IT settingsCommon in various office environments across industries
Employer & Industry UsageUsed in technical industries, engineering firms, IT companiesWidely used across all industries and organizations
Job ResponsibilitiesHandling technical documentation, scheduling, supporting technical staffManaging correspondence, scheduling, general office tasks

The main difference between a Technical Secretary and an Administrative Assistant lies in their focus and work environment. Technical Secretaries often support technical teams with specialized documentation and technical tasks, while Administrative Assistants handle broader administrative duties across various industries. Both roles require strong organizational skills, but Technical Secretaries typically have more technical knowledge relevant to their industry.

What are the main responsibilities of a Technical Secretary?

A Technical Secretary is responsible for providing administrative and clerical support to technical teams or departments. This includes tasks such as preparing and formatting technical documents, organizing meetings, managing files and correspondence, and maintaining records. They may also assist in coordinating projects, handling technical data, and ensuring that all documentation meets organizational standards. Strong organizational, communication, and technical skills are essential for success in this role.

What jobs pay 200,000 a year in the USA?

For a Technical Secretary, salaries reaching $200,000 annually are uncommon and typically occur in senior or specialized roles within large organizations, often requiring extensive experience, advanced skills, or additional responsibilities. Most technical secretarial positions have lower compensation, but those in executive support for high-level executives or in industries like finance or technology may approach higher salary ranges with bonuses and benefits.

How does a Technical Secretary typically support project teams in a technical environment?

A Technical Secretary plays a key role in supporting project teams by managing documentation, coordinating meetings, and ensuring accurate record-keeping. They often handle the preparation and distribution of technical reports, assist with scheduling and follow-up on action items, and maintain communication between team members and external stakeholders. This support helps technical staff focus on their specialized tasks, while ensuring that project timelines and administrative requirements are consistently met. Collaboration is frequent, as Technical Secretaries often work closely with engineers, project managers, and other administrative personnel to keep projects running smoothly.

What is the lowest position in admin?

In administrative roles, the lowest position is often an Administrative Assistant or Clerk, responsible for basic office tasks such as filing, data entry, and supporting senior staff. These entry-level roles typically require minimal experience and serve as a starting point for a career in administration.

What is the role of a technical secretary?

A technical secretary provides administrative support in technical or engineering environments, managing correspondence, scheduling meetings, preparing reports, and maintaining technical documents. They often use office software and may have knowledge of technical terminology to assist engineers or technical staff effectively.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or administrative assistants working for high-level executives or in specialized industries such as finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer higher salaries compared to standard secretarial roles.
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Technical Secretary jobs near you
Secretary III

Secretary III

LMR Technical Group

Keyport, WA • On-site

$27.23/hr

Full-time

Re-posted 21 days ago

Job description

LMR Technical Group (LMR) is seeking a Secretary III to join our team.
Location: Keyport, WA
Job Description:
Reporting to the Program Manager, the Secretary III provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools.
Duties and Responsibilities:
  • Independently perform day-to-day administrative office functions.
  • Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
  • Manage incoming and outgoing mail and ensure timely responses.
  • Maintain calendars and coordinate meetings, including reserving meeting rooms.
  • Review documents prepared for Government approval to ensure proper formatting and accuracy.
  • Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
  • Requisition office supplies, printing, maintenance, and other support services.
  • Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
  • Take and transcribe dictation as needed.
  • Establish and maintain organized office files and records.
  • Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.
  • Screen incoming correspondence and taskers; respond to requests regarding office procedures.
  • Coordinate conferences and meetings, assembling background materials as required.
  • Attend meetings when needed and record, summarize, and distribute notes or action items.
  • Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
  • Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
  • Mentor and assist junior team members on office procedures and administrative requirements.
  • Coordinate personnel and administrative forms for processing and submission.
  • Exercise sound judgment and initiative in handling non-routine administrative situations.
  • Interpret and adapt guidelines, policies, precedents, and practices to changing circumstances.
  • Prepare materials for Government conferences, meetings, and official correspondence.
  • Develop special or one-time reports, summaries, and responses to inquiries by gathering, compiling, and analyzing information from multiple sources.
  • Advise and guide junior team members on new procedures and support requirements for periodic or special reports, conferences, and inquiries.
  • Bid and proposal support if requested.
  • Other related duties as assigned.

Required Qualifications:
  • Current (or ability to obtain and maintain) Secret security clearance (T3 background investigation). Please visit the following link for more information: https://www.dcsa.mil/Personnel-Security/Background-Investigations-for-Applicants/Investigations-Clearance-Process/
  • HS Diploma / GED required.
  • At least three (3) years of experience providing administrative and clerical support in an office environment.
  • Must possess basic computer literacy and data entry skills.
  • Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
  • Strong attention to detail and organizational skills.
  • Excellent verbal and written communication skills.
  • Demonstrated problem-solving skills.
  • Must possess strong time management skills.
  • Must be able to work in a fast-paced, changing, and challenging environment.
  • Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Preferred Qualifications:
  • Current, active Secret security clearance.

Physical Requirements:
  • Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

Expected Pay Rate:
$27.23 per hour
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
About LMR:
LMR is a service-disabled veteran-owned small business that supports technology development and provides comprehensive joint warfighter training by leveraging the skills, experience, and knowledge of its personnel.
LMR Technical Group is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.
If you are a qualified applicant with a disability in need of an accommodation to complete the application process, please contact us at hr@lmrtec.com. EOE Disability/Veteran.
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