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Student Records Manager Jobs (NOW HIRING)

Duke University

Coordinator, Student Records

Durham, NC · On-site

Proven ability to manage multiple deadlines tied to academic calendars and institutional processes * Strong collaboration skills with the ability to work effectively across academic programs, faculty ...

Duke University

Coordinator, Student Records

Durham, NC · On-site

Proven ability to manage multiple deadlines tied to academic calendars and institutional processes * Strong collaboration skills with the ability to work effectively across academic programs, faculty ...

Washington University of St. Louis

Student Records * Create, coordinate, and manage accurate student records data (undergraduate and graduate) in the student information system, including managing student records updates according to ...

Duke University

Coordinator, Student Records

Durham, NC · On-site

Proven ability to manage multiple deadlines tied to academic calendars and institutional processes * Strong collaboration skills with the ability to work effectively across academic programs, faculty ...

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How much do student records manager jobs pay per year?

As of Jun 30, 2026, the average yearly pay for student records manager in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What does a Student Records Manager do?

A Student Records Manager is responsible for maintaining, securing, and updating student academic records within an educational institution. They ensure that all information related to enrollment, grades, transcripts, and graduation is accurate and compliant with relevant regulations such as FERPA. Student Records Managers also oversee the processing of requests for transcripts, verify student credentials, and may supervise staff involved in records management. Their work is essential for supporting students, faculty, and administrators with reliable academic documentation.

What is student record management?

Student record management involves maintaining, organizing, and updating students' academic and personal information within educational institutions. A Student Records Manager typically uses database systems and ensures data accuracy, confidentiality, and compliance with privacy regulations. This role requires attention to detail and knowledge of record-keeping policies and tools.

What are some common challenges faced by a Student Records Manager and how can they be addressed?

Student Records Managers often encounter challenges such as maintaining data accuracy, ensuring compliance with privacy regulations, and managing large volumes of records during peak periods like enrollment or graduation. Staying organized with robust record-keeping systems and regularly updating data helps mitigate errors. Collaborating closely with academic departments and IT teams can streamline processes, while ongoing training on regulations like FERPA ensures compliance. Proactive communication and attention to detail are crucial for overcoming these challenges and maintaining the integrity of student information.

How much does a student records coordinator make at ECPI?

The average salary for a Student Records Coordinator is approximately $35,000 to $45,000 per year, depending on experience and location. This role typically involves managing student records, data entry, and using student information systems like Banner or Colleague.

What degree do you need to be a records manager?

A records manager typically needs at least a bachelor's degree in fields such as information management, business administration, or library science. Relevant skills include knowledge of records management systems and certifications like the Certified Records Manager (CRM) can enhance job prospects.

Is records management a stressful job?

Records management can be stressful due to the need for accuracy, organization, and meeting deadlines when handling large volumes of data. The role often requires attention to detail, familiarity with record-keeping systems, and sometimes managing sensitive information, which can contribute to work-related stress.

What are the key skills and qualifications needed to thrive as a Student Records Manager, and why are they important?

To thrive as a Student Records Manager, you need expertise in records management, attention to detail, and a bachelor’s degree in a related field such as education administration or information management. Familiarity with student information systems (SIS), database software, and FERPA compliance is crucial. Strong organizational skills, confidentiality, and clear communication help ensure accuracy and trust when handling sensitive student data. These competencies are vital for maintaining data integrity, supporting academic operations, and safeguarding student privacy.
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Student Records Manager jobs near you

EMCC - STUDENT RECORDS COORDINATOR

Maine Community College System

Bangor, ME • On-site

$20.33/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Student Records Coordinator
Date Posted: June 8, 2026
Title of Position: Student Records Coordinator
Bargaining Unit/Salary Range: MSEA Support Services; Level 12; Starting Salary: $20.33/hour.
Job Summary: This position performs office support and a wide variety of complex clerical work of an administrative nature in managing office support services for the Office of Student Data. This position is the secondary contact person for walk-in traffic for the Enrollment Center, which includes Admissions, Financial Aid, and the Registrar, as well as providing coverage for incoming telephone inquiries. The position is responsible for accurately performing student registration activities, maintaining the integrity of all student-related data, and managing all student records and recordkeeping duties. This is a full-time, in-person position that requires a high level of accuracy and attention to detail.
Minimum Qualifications: Associate's degree in business management or other related field with one year or more of experience with administrative and secretarial support, experience in an independent role as an office assistant/manager or closely related responsibilities are essential. Experience in records management is desired.
Required Knowledge, Skills, and Abilities:
  • Ability to handle multiple tasks and meet with a diverse public.
  • Knowledge of current office and records management practices.
  • Proficient in Microsoft Office.
  • Excellent written and oral communication skills.
  • Excellent organizational skills with a high-level of attention to detail and the ability to be accurate.
  • Excellent proofreading and editing skills.
  • Ability to remain calm in difficult and stressful situations.
  • Ability to develop and maintain positive and effective working relationships with all staff and faculty.
  • Ability to work independently without supervision and have problem-solving skills.

Preferred Knowledge, Skills, and Abilities:
  • Previous work with students in a community college setting.
  • Experience using a Student Information System (SIS) or other CRM, preferably Jenzabar and/or Anthology.

Benefits May Include: 100% employer paid health, dental, and life insurance for employees, Maine State Retirement, as well as a generous paid time off package (vacation, sick, and holiday time).
  • Health, Dental and Vision Insurance
  • Life Insurance
  • Retirement Savings
  • Flexible Spending Accounts
  • Living Resources (Employee Assistance Program)
  • Paid Holidays
  • Tuition Waivers
  • Training
  • 529 Education Plan MCCS Matching Grant

Application Procedure: Initial review of applications will begin on June 22nd, 2026, and will continue until the position is filled. To submit a complete application file, click on the EMCC Employment Opportunities link (https://www.emcc.edu/discover-emcc/emcc/employment/): select the position you are interested in, "Apply Now", complete the Application, along with uploading your Cover Letter, Resume, and transcript(s). You will have an opportunity to upload these documents during the completion of the employment application. Applicants who fail to complete the full application requirements will not be considered for the position. Also include contact information for three professional references, including e-mail addresses.
Applicant must be legally eligible for employment in the United States.
Thinking About Applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Eastern Maine Community College (EMCC) is proud to be a Recovery Friendly Workplace. We are committed to fostering an inclusive, supportive environment that values the unique experiences and contributions of individuals from all walks of life. At EMCC, we believe in empowering all members of our community to thrive and succeed in both their professional and personal journeys.
Institutional Summary: Eastern Maine Community College offers over 30 one- and two-year programs as well as short-term and specialized training and retraining courses for business, industry, and the community. We award associate in applied science, associate in science, and associate in arts degrees; certificate and advanced certificates; and documents of completion for customized, short-term programs and courses. The 72-acre campus is located in Bangor, just a short drive from Maine's scenic coast and mountains.
Eastern Maine Community College is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. For more information, please contact (207) 974-4637.

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