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Student Records Assistant Jobs (NOW HIRING)

Mccneb

Records Assistant

Omaha, NE · On-site

$17.58/hr

SUMMARY The Records Assistant reviews and evaluates official college transcripts; posts transfer credits to student records; processes various forms; communicates with internal and external ...

Bizzell

Student Records Supervisor

Guthrie, OK

... Assist in the development and implementation of new and revised policies and procedures affecting student records, Center Information System (CIS), data integrity, and Career Development Services ...

Distinction

Student Records Clerk

Saint Louis, MO · On-site

$16 - $21.25/hr

Student Records Clerk Make a Difference Every Day Are you organized, detail-oriented, and ... Generate and distribute scheduled CIS reports. * Assist departments by providing timely and ...

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How much do student records assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for student records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

More about Student Records Assistant jobs
What cities are hiring for Student Records Assistant jobs? Cities with the most Student Records Assistant job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records Assistant jobs? States with the most job openings for Student Records Assistant jobs include:
What job categories do people searching Student Records Assistant jobs look for? The top searched job categories for Student Records Assistant jobs are:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Student Records Assistant - Student Records Assistant III

Kentucky Community and Technical College System

Lexington, KY • On-site

$2.6K - $3.4K/wk

Other

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Job description

Student Records Assistant - Student Records Assistant III
Job no: 496506
Work type: Full-time
Location: Lexington, KY
Categories: Staff
Title: Student Records Assistant - Student Records Assistant III
Salary Range: $2,640 - $3,449
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community & Technical College
Campus Location: Bluegrass C&TC - Leestown Campus
Department: Academics, & Student Services
Total Rewards
Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
  • Exceptional health care, vision, and dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program
Job Summary
Reporting to the Associate Registrar, serves as a member of the Student Records Office team to provide courteous, efficient and accurate information and service to faculty, staff, students and the public regarding all records and registration information with the focus on graduation functions.
Job Duties:
  • Performs degree audits for students applying for graduation.
  • Awards credentials in Peoplesoft each semester by the established deadlines.
  • Responsible for communicating graduation status to all applicants.
  • Participates in graduation information sessions and the graduation ceremony.
  • Monitors and answers emails sent to the Bluegrass Graduation mailbox and Bluegrass Subs email.
  • Assists with the data entry of course exceptions.
  • Process universal student records duties as assigned. Also assists in answering office emails and office coverage as needed. Follows customer service guidelines established for the office and abides by the guidelines of FERPA.
  • Participate in professional development as time and resources allow. Complete all required KCTCS training modules and attend KCTCS and BCTC trainings as needed.
  • Serves on college committees if requested and performs other duties as assigned by the Associate Registrar.
Minimum Qualifications:
  • High school diploma and three years experience or equivalent.
Preferred Qualifications:
  • Associates Degree and four years experience or equivalent
Additional Skills Requested:
  • Strong Problem-Solving Skills
  • A positive attitude and ability to plan and adapt to change
  • Strong interpersonal, oral, and written communication skills
  • Knowledge of Microsoft Office Suite, email, internet.
  • Experience working with general office equipment including copier, fax, telephone.
  • Knowledge of PeopleSoft a plus.

Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Advertised: 01 Jun 2026 Eastern Daylight Time
Applications close: 06 Aug 2026 Eastern Daylight Time
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