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Student Records Assistant Jobs (NOW HIRING)

Northwest ISD

Records Assistant

Justin, TX

$19 - $24.75/hr

Records Assistant To assist the District Records Manager in all duties, including maintaining and ... Work with specialized department software, student information system software, TEA's Texas Records ...

Mccneb

Records Assistant

Omaha, NE · On-site

$17.58/hr

SUMMARY The Records Assistant reviews and evaluates official college transcripts; posts transfer credits to student records; processes various forms; communicates with internal and external ...

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How much do student records assistant jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for student records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

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Student Records Assistant jobs near you
Student Records Assistant

Student Records Assistant

West Liberty University

West Liberty, WV

$15.75 - $20.75/hr

Other

PTO

Posted 3 days ago

Job description

Welcome to West Liberty University!
Mission Statement:
West Liberty University is a public university with a rich history of providing students with a comprehensive education from undergraduate to graduate degrees. Through experiential learning and personalized support, we empower students toward scholarly exploration, creative expression, and economic opportunity.
The Opportunity:
West Liberty University is seeking applications for a Student Records Assistant. The Student Records Assistant coordinates work processes within the student records department regarding maintenance, dissemination, processing, and confidentiality of student records information. The Student Records Assistant is responsible for processing student admissions applications as well as for maintaining all student files and records. Additional
responsibilities include supervising and directing the work activities of student workers assigned to the unit. Job responsibilities contribute to the accuracy, reliability, and acceptability of processes, services, or functions of the area. Work is performed under limited supervision working from established policies and objectives. The Student Records Assistant exercises sound judgment in dealing with confidential information and maintains appropriate level of discretion. Decisions and problems faced in this position are varied, often complex, and involve multiple constituencies, often with competing priorities.
Essential Functions of the position:

  • Answers queries regarding admissions and records guidelines and policies from students, parents, and the general public as appropriate.
  • Supervises student workers assigned to the unit.
  • Ensures confidentiality per established guideline and best practices.
  • Coordinates, organizes and schedules grading process which leads to the production of student grades.
  • Oversees graduation which includes but is not limited to coordinating petitions to graduate, managing the disbursement of these to staff and processing diploma orders.
  • Determines changes and corrections in the tuition files, assuring that changes comply with the institution's policies and guidelines.
  • Registers, add/drops, grades students with unusual circumstances including correcting student course and fee information and coordinating the processing of grade reviews.
  • Works closely with professional staff in problem solving of student refunds, student tuition and fees, and other student debts.
  • Works closely with college programs in making special adjustments to student records as needed.
  • Schedules and produces reports pertaining to the grading process.
  • Compiles, edits and orders graduation forms used institution wide.
  • Responds to requests submitted to the student records unit via email and phone. Coordinates the office's schedule and makes scheduling decisions as it relates to other staff in the unit on an as needed basis.
  • Performs other job-related duties as assigned.
Education & Experience Requirements:
  • Associate's degree required for position.
  • 6-12 months experience of clerical or public contact work required.

Why you should apply:
West Liberty University offers generous benefits, including approximately 2 days of annual leave (vacation) per month and 12-13 paid holidays. Visit the WLU Benefit Page for more details: https://westliberty.edu/human-resources/employee-benefits
For the academic year employees, their dependents, and spouses are eligible for a 100% waiver for undergraduate tuition and only employees are eligible for 50% waiver for graduate tuition for certain programs.
Free use of the Wellness facilities and free admission into all WLU events with your employee Topper Card.
For more information about living in the Wheeling area please visit Wheeling: Live Here - Weelunk
West Liberty University is an Equal Opportunity Employer and welcomes applications from all interested individuals. Individuals who need assistance in the application process may contact Human Resources at hr@westliberty.edu.
West Liberty University does not sponsor work visas. Applicants must be authorized to work in the United States.
Successfully passing a background screening report is required for final employment.
West Liberty University is a tobacco free campus.

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