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Valley Grande Institute for Academic Studies

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Academic Records Specialist

Weslaco, TX · On-site

Coordinate with program directors, faculty, admissions, financial aid, and administration regarding student data and academic records * Assist with student registration processes, scheduling, and ...

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How much do student records assistant jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for student records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

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Student Records Assistant jobs near you
Student Records Office Analyst

Student Records Office Analyst

Davidson-Davie Community College

Lexington, NC • On-site

$38K - $50K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Salary: $38,892.00 - $50,559.00 Annually
Location : DCCC-Davidson Campus, 297 DCCC Road, Thomasville, NC
Job Type: Full-time Staff
Job Number: SROA26
Department: Student Affairs
Opening Date: 06/03/2026
Closing Date: 7/2/2026 11:59 PM Eastern
Be part of something big.
Davidson-Davie Community College is an award-winning institution that is committed to student learning and success, as well as the economic growth of the communities we serve. Our goal is to identify individuals who will assist in our mission, so that everyone has the opportunity to succeed at Davidson-Davie Community College.
Our benefits and other resources make it possible to excel both professionally and personally. We are a dynamic community that supports and celebrates the success of our students, faculty and staff. The future is here!
What you'll do on a typical day
The Student Records Office Analyst contributes to the daily operations of the Student Records Office by performing responsibilities consistent with those of full-time staff. This position works collaboratively with colleagues and the broader campus community to support the maintenance, accuracy, and processing of student and academic records for both curriculum and continuing education students. The Analyst actively participates in the execution of registrar functions, ensures compliance with institutional and regulatory requirements, and contributes to high-quality service delivery. This position reports to the Director of Student Records & Registrar.
  • Performs the full scope of core responsibilities within the Student Records Office, including the entry, review, and maintenance of student and academic records in alignment with institutional, state, and federal regulations.
  • Verifies, audits, and updates student records to ensure accuracy, consistency, and data integrity for both curriculum and continuing education populations.
  • Processes a wide range of student record transactions such as registration changes, withdrawals, program updates, and grade submissions in coordination with office procedures.
  • Participates in the compilation and submission of institutional, state, and federal reports by analyzing, validating, and organizing student data in collaboration with colleagues.
  • Supports the implementation and monitoring of records retention schedules and compliance protocols, ensuring adherence to legal and institutional standards.
  • Functions as an active user of student information systems and college technologies, assisting with troubleshooting, documenting processes, and recommending improvements.
  • Maintains a strong working knowledge of FERPA and other applicable laws, ensuring strict confidentiality and protection of student records at all times.
  • Engages in process reviews and team-based problem-solving to continuously improve workflow, service delivery, and operational efficiency.
  • Acts as a collaborative team member, contributing to the achievement of departmental goals and supporting cross-functional projects within the Student Records Office.
  • Participates fully in department meetings, training opportunities, and institutional events to remain informed and actively engaged in the life of the College.
  • Performs additional duties and special projects as assigned, contributing to the overall effectiveness and mission of the Registrar's Office and Davidson-Davie Community College.

Your attributes
Minimum Qualifications Required:
  • Bachelor's Degree from an accredited college or university
  • One year of experience working in a student records, registrar's office, or related higher education environment.
Preferred Qualifications:
  • Master's degree from an accredited college or university
  • Two or more years of experience working in a Registrar's Office or student records environment in a college or university setting.
  • Experience working at a Community College
  • Experience in student services responsibilities within a higher education setting, such as data entry, student record updates, error correction, record auditing, and state and federal reporting.
  • Previous experience working within the North Carolina Community College System technologies (Colleague, Informer, Advansys, etc.)
  • Knowledge of FERPA and best practices related to records retention, data integrity, and compliance.
  • Familiarity with state and federal reporting requirements related to student data.

Work environment
ADA requirements for this position include critical thinking skills with the ability to process information and exercise good judgment; ease of mobility within the work environment and other areas of campus and College locations; travel between campus locations may be required; and effective use of all forms of communication including use of computers.
A climate controlled, contact center environment - filled with amazing people, incredible students and career opportunities.
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.
  • State Health Plan Insurance
  • Employee-only basic dental coverage at no cost
  • $20,000.00 life insurance provided at no cost
  • Employer contributions to the Teachers' and State Employee Retirement System
  • Optional benefits include vision, telemedicine, cancer, life, flexible spending accounts, etc.
  • Supplemental retirement plans include 401k, 403b, and 457
  • Longevity pay with ten qualifying years of state service
  • 12 Paid holidays per year
  • Sick leave, personal observance leave, vacation leave and/or personal leave

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