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Student Records Assistant Jobs (NOW HIRING)

Marshall University

Records Assistant III

Huntington, WV · On-site

$28K - $37K/mo

Position Information Position Title Records Assistant III Banner Position Number 000799 E-Class CN ... Review tentative and final graduation lists for undergraduate, graduate and doctoral students ...

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How much do student records assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for student records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

More about Student Records Assistant jobs
What cities are hiring for Student Records Assistant jobs? Cities with the most Student Records Assistant job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records Assistant jobs? States with the most job openings for Student Records Assistant jobs include:
What job categories do people searching Student Records Assistant jobs look for? The top searched job categories for Student Records Assistant jobs are:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

EMCC - STUDENT RECORDS COORDINATOR

Eastern Maine Community College

Bangor, ME • On-site

$20.33/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

Student Records Coordinator
Date Posted: June 8, 2026
Title of Position: Student Records Coordinator
Bargaining Unit/Salary Range: MSEA Support Services; Level 12; Starting Salary: $20.33/hour.
Job Summary: This position performs office support and a wide variety of complex clerical work of an administrative nature in managing office support services for the Office of Student Data. This position is the secondary contact person for walk-in traffic for the Enrollment Center, which includes Admissions, Financial Aid, and the Registrar, as well as providing coverage for incoming telephone inquiries. The position is responsible for accurately performing student registration activities, maintaining the integrity of all student-related data, and managing all student records and recordkeeping duties. This is a full-time, in-person position that requires a high level of accuracy and attention to detail.
Minimum Qualifications: Associate's degree in business management or other related field with one year or more of experience with administrative and secretarial support, experience in an independent role as an office assistant/manager or closely related responsibilities are essential. Experience in records management is desired.
Required Knowledge, Skills, and Abilities:
  • Ability to handle multiple tasks and meet with a diverse public.
  • Knowledge of current office and records management practices.
  • Proficient in Microsoft Office.
  • Excellent written and oral communication skills.
  • Excellent organizational skills with a high-level of attention to detail and the ability to be accurate.
  • Excellent proofreading and editing skills.
  • Ability to remain calm in difficult and stressful situations.
  • Ability to develop and maintain positive and effective working relationships with all staff and faculty.
  • Ability to work independently without supervision and have problem-solving skills.

Preferred Knowledge, Skills, and Abilities:
  • Previous work with students in a community college setting.
  • Experience using a Student Information System (SIS) or other CRM, preferably Jenzabar and/or Anthology.

Benefits May Include: 100% employer paid health, dental, and life insurance for employees, Maine State Retirement, as well as a generous paid time off package (vacation, sick, and holiday time).
  • Health, Dental and Vision Insurance
  • Life Insurance
  • Retirement Savings
  • Flexible Spending Accounts
  • Living Resources (Employee Assistance Program)
  • Paid Holidays
  • Tuition Waivers
  • Training
  • 529 Education Plan MCCS Matching Grant

Application Procedure: Initial review of applications will begin on June 22nd, 2026, and will continue until the position is filled. To submit a complete application file, click on the EMCC Employment Opportunities link (https://www.emcc.edu/discover-emcc/emcc/employment/): select the position you are interested in, "Apply Now", complete the Application, along with uploading your Cover Letter, Resume, and transcript(s). You will have an opportunity to upload these documents during the completion of the employment application. Applicants who fail to complete the full application requirements will not be considered for the position. Also include contact information for three professional references, including e-mail addresses.
Applicant must be legally eligible for employment in the United States.
Thinking About Applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Eastern Maine Community College (EMCC) is proud to be a Recovery Friendly Workplace. We are committed to fostering an inclusive, supportive environment that values the unique experiences and contributions of individuals from all walks of life. At EMCC, we believe in empowering all members of our community to thrive and succeed in both their professional and personal journeys.
Institutional Summary: Eastern Maine Community College offers over 30 one- and two-year programs as well as short-term and specialized training and retraining courses for business, industry, and the community. We award associate in applied science, associate in science, and associate in arts degrees; certificate and advanced certificates; and documents of completion for customized, short-term programs and courses. The 72-acre campus is located in Bangor, just a short drive from Maine's scenic coast and mountains.
Eastern Maine Community College is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. For more information, please contact (207) 974-4637.

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