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Student Records Assistant Jobs in Silver Spring, MD

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Student Records Assistant information

See Silver Spring, MD salary details

$8

$19

$31

How much do student records assistant jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for student records assistant in Silver Spring, MD is $19.20, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Silver Spring, MD? For Student Records Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Silver Spring, MD look for? The top searched job categories for Student Records Assistant jobs in Silver Spring, MD are:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Silver Spring, MD as of July 2026, with employment types broken down into 71% Full Time, 26% Part Time, and 3% Contract. Highlights an 97% In-person, and 3% Remote job distribution, with an average salary of $39,929 per year, or $19.2 per hour.

Records Associate, Office of Records and Registration

Marylandconnect

Baltimore, MD • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 27 days ago

Job description

Job Posting:

JR101940 Records Associate, Office of Records and Registration (Open)

Department:

UBalt Office Records & Registration, PM

Position Type:

Regular

Open Date:

06-25-2026

Close Date:

$46,736 - $51,000

Job Description:

The Records Associate is responsible for managing and maintaining the centralized academic room scheduling system (Event Management System), maintains room inventory data, and serves as the primary liaison to all college departments, faculty and divisions regarding room assignments and ad-hoc room scheduling requests. This position is responsible for the creation and maintenance of the academic calendar, exam schedule, and forms used by the records office. In addition, this position maintains the departmental email, voicemail, and faxes, and provides academic support to students, faculty, alumni, and staff with respect to registration and records activities, including but not limited to enrolling students in classes, processing student status changes, enrollment verifications, FERPA forms, deferments, troubleshooting registration issues, and managing records-related service indicators. Contributes to the development of policies and procedures.
This role will initially be fully on campus, with up to three days of telework possible with supervisory approval.

Responsibilities:

Event Management Systems (EMS)

  • Manages the EMS Room Scheduling System
  • Maintains room inventory data
  • Primary liaison to all departments, faculty and divisions regarding room assignments and ad-hoc scheduling requests
  • Provide solutions and resolve questions about the best use of space and assignment of rooms
  • Ensure room scheduling is accurate and complete in a timely manner while optimizing classroom space
  • Generate course and scheduling analytical reports, analysis of class and room scheduling efficiency, forecast scheduling and usage trends, recommend best practices/efficiencies as needed
  • Develop meaningful EMS reports for the University Registrar and EM Leadership
  • Identify opportunities to streamline and improve processes related to room scheduling
  • Work with OTS and EMS Technical Services to resolve ongoing issues
  • Support PeopleSoft/EMS room updates and occasional building tours

Administrative Duties

  • Create and maintain academic calendars and exam schedules
  • Assist advisors, Assistant Deans, and faculty with any registration, grading, or academic issues
  • Maintain Records office phone/email/fax as a central information desk
  • Process registrations, FERPA forms, enrollment verifications, deferments
  • Serve as back-up for web publishing
  • Advise and consult with Financial Aid, Bursar's, and Admissions offices regarding problems associated with registrations and academic student records
  • Define and respond to queries from staff and students regarding Academic and Administrative Policy
  • Oversee DocuSign submissions to ImageNow folders
  • Run executive-level bi-weekly status reports
  • Manage annual Schedule of Courses Timeline
  • Generate scheduling reports such as class-day/building usage and student lists

Creation and maintenance of functional interactive forms for room scheduling used throughout the University

  • Create and post new forms
  • Update existing forms
  • Includes management of electronic DocuSign forms

Serve as Records & Registration representative on committees and groups, including:
City College Integration
UBalt Website Content Managers
Dual Modality Working Group
Space Scheduling Management
Patch Fix

Other duties as assigned.

Minimum Qualifications:

Education: Bachelor's degree

Experience: One year of related experience.

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

Experience: Experience working in a Registrar's Office, experience with PeopleSoft and room scheduling/space utilization software in a higher education setting.

Required Knowledge, Skills and Abilities:

  • Working knowledge of PeopleSoft, email, and Microsoft Office applications
  • Extensive knowledge of Room Scheduling software and Adobe Writer
  • Able to maintain confidentiality and security of student records, following rules established by FERPA
  • Experience working in a high-volume, fast-paced environment
  • Able to establish priorities, handle multiple projects simultaneously while maintaining a high level of accuracy
  • Strong organizational and communication skills

We offer a competitive benefits package, including health, life, prescription, and dental plans, tuition remission benefits, paid leave (14 days of annual, 15 days of sick, 3 days personal, and 14-15 holidays), and a pension plan with employer contributions. The role is eligible for overtime. You can see more details on our benefits here.

Additional Job Information:

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/ADA Compliant Employer & Title IX Institution.

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