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Student Records Jobs (NOW HIRING)

USM

Student Records

San Diego, CA

Student Records Location: San Diego CA Duration:6+ months Primary Skills: Student Records Required skills: In-depth knowledge of the Student Records application and inherent design. Understanding and ...

Clc

Student Records Specialist

Grayslake, IL

Student Records Specialist Job Summary: The Student Records Specialist, under the supervision of the Assistant Director, Student Records Services, is a key member of the Student Records Department.

GIA

Student Records Specialist

Carlsbad, CA · On-site

Student Records Specialist The Company: GIA is the world's foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ...

Unf

Student Records Coordinator

Jacksonville, FL

$45K/yr

Coordinate student records and registration operations, including oversight of academic record maintenance, registration processes, and related data management activities. * Review, validate ...

Appalachian State

Student Records Specialist

Boone, NC · On-site

Other record-keeping tasks involving student academic records are also required (readmission and visiting coursework approval assistance, GPA calculations, forms processing, and change of program ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

The Student Records Supervisor is responsible for overseeing the student records functions and performing administrative analysis of a wide variety of student records, in compliance with government ...

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Student Records information

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$27K

$45.4K

$70K

How much do student records jobs pay per year?

As of Sep 14, 2026, the average yearly pay for student records in the United States is $45,410.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What is student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are the key skills and qualifications needed to thrive as a student records specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What are some typical challenges faced in a student records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

How do you become a student records specialist?

To become a student records specialist, candidates typically need a high school diploma or equivalent, along with experience in administrative or clerical work. A bachelor's degree in education, administration, or a related field can be beneficial, and proficiency with student information systems and data management is often required.
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Cities with the most Student Records job openings:

What are the most commonly searched types of Student Records jobs?

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Student Records jobs near you
Infographic showing various Student Records job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,410 per year, or $21.8 per hour.

Student Records

San Diego, CA

USM
See more jobs at USMexternal

Contractor

Re-posted 27 days ago

Key responsibilities

  • Understand and work with the Student Records application and its design.

  • Configure and test all major processing areas of Student Records, including Course Catalog, Schedule of Classes, Registration, Transfer Credit articulation, and graduation processing.

  • Write functional design documentation for a global development team.

Job description

Company Description

USM Business Systems Inc. is a quickly developing worldwide System Integrator, Software and Product Development, IT Outsourcing and Technology assistance supplier headquartered in Chantilly, VA with off-shore delivery centers in India. We offer world-class ability in giving most astounding quality and administrations through industry best practices planned to convey remarkable worth to our customers.

Utilizing our industry knowledge, administration service offering expertise and innovation abilities, we distinguish new business and innovation slants and create answers for help customers around the globe, giving top of the line solid and practical IT benefits which are cost effective services.

Established in 1999, the organization has corner qualities in building and dealing with a Business Oriented IT environment with rich involvement in technology innovation, ERP and CRM counselling, Product Engineering, Business Intelligence, Data Management, SOA, BPM, Data Warehousing, SharePoint Consulting and IT Infrastructure. Our other offerings include modified solutions and administrations in ERP, CRM, Enterprise architecture, offshore advisory services ,e-commerce, Social , Mobile, Cloud, Analytics (SMAC) and DevOps.

USM, a US ensured Minority Business Enterprise (MBE) is perceived as one of the fastest developing IT Systems Integrator in the Washington, DC zone. Most as of late, USM was positioned #9 on the rundown of the Top administrations organizations in the DC Metro Area - Washington Business Journal (2011). We are a project-driven firm that reliably meets the IT needs of our State and Government customers through development and business keenness.

Job Description

Hi professional,

Hope you are doing great...

USM Business Systems Inc is a highly recognized provider of professional IT Consulting services in the US.

I have an exciting new opportunity that I wanted to share with you and your network. Our client, is currently seeking a Professional to join 

their organization. I have included a complete job description below in case you or someone you know might be interested in learning more.


job Title: Student Records

Location: San Diego CA                   

Duration:6+ months


Primary Skills: Student Records


Required skills:

In-depth knowledge of the Student Records application and inherent design. 

Understanding and experience in configuration and testing of all major processing areas of Student Records including Course Catalog, Schedule of Classes, Registration, Transfer Credit articulation, and graduation processing.  

Exeprience in writing functional design documentation for a Global development team

Experience in collaborating with a Global development team 

Expertise in client facing presentations and one on one mentoring as needed.

Excellent verifiable customer references

MS Office proficiency


Candidates must have no travel limitations, they need to be ok with traveling to SD on Sunday and leaving on Thursday at 2-3pm Pacific.

Thanks & Regards!

Parthu Srinivas

IT Recruiter | 703-794-2380          

srinivasr@usmsystems(dot)com

Additional Information

If my requirement matches your resume, then please do reply on my email id srinivasr@usmsystems(dot)com and contact number  703-794-2380

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