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Student Records Jobs in Michigan (NOW HIRING)

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All JobsStudent Records JobsStudent Records Jobs in Michigan

Student Records information

See Michigan salary details

$23.5K

$39.6K

$61K

How much do student records jobs pay per year?

As of Aug 4, 2026, the average yearly pay for student records in Michigan is $39,579.00, according to ZipRecruiter salary data. Most workers in this role earn between $31,800.00 and $45,300.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What is student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a student records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

What are the most commonly searched types of Student Records jobs in Michigan? The most popular types of Student Records jobs in Michigan are:
Student Records jobs near you
Infographic showing various Student Records job openings in Michigan as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,579 per year, or $19 per hour.

Student Records Operational Support Specialist (Union Bid Only)

Washtenaw Community College

Ann Arbor, MI • On-site

Full-time

Posted 8 days ago

Job description

Posting Details
Posting Details (Default Section)
Posting Number:
0603914
Position Title:
Student Records Operational Support Specialist (Union Bid Only)
Position is:
Regular full-time
Position Type:
Staff Position (Full Time/Part Time)
Department/Ofc.:
Student and Academic Services
Position Description:
This posting is for current OPTA union members employed at WCC for a minimum of 9 months.
Position Summary:
The Student Records Operational Support Specialist provides administrative, records, and operational support within the Student Records Office. This position is responsible for maintaining accurate student data in Banner and TargetX, supporting application and registration processes for specialized programs, assisting with transcript evaluations and graduation processing, and ensuring the integrity of academic and financial records. The role also serves as a liaison between the Student Records Office and partner programs such as Washtenaw Technical Middle College (WTMC), United Association Instructor Training Program (UA ITP), and Joint Apprenticeship Training Committee (JATC).
Essential Duties include:
  • Maintain and update student academic records in Banner, ensuring accuracy and completeness of student data including attributes, cohorts, programs, comments, registration information, and supporting documentation in accordance with institutional policies and procedures.
  • Create and run weekly data exception reports to ensure the accuracy and integrity of student data.
  • Process and monitor applications through TargetX for specialized programs.
  • Assist with application tracking, processing, and troubleshooting registration issues related to these programs.
  • Serve as a liaison between the Student Records Office and external/internal program partners including WTMC, UA ITP, and JATC.
  • Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, workflow efficiency, and other responsibilities, while ensuring accuracy, confidentiality, and compliance with institutional policies, procedures and applicable regulations.
  • Provide training and support to program staff regarding application, TargetX communication, registration and student record issues.
  • Provide back-up support to department Student Records Technicians and Enrollment Services Data Technicians, during peak periods or other times as requested, including:
    • Resolving registration, enrollment, and student record issues.
    • Evaluating and processing of transcripts from other colleges, universities, and military institutions to determine transfer credit eligibility and prerequisite fulfillment.
    • Reviewing graduation applications and communicating status updates to applicants through TargetX.
    • Provide intermittent administrative support in the Veteran Center by assisting visitors, responding to inquiries, directing students and guests to appropriate resources, and supporting daily office operations.
  • Process faculty-submitted grade change forms and manage the incomplete grade resolution process, ensuring required approvals are obtained and student records are accurately updated.
  • Troubleshoot transcript order issues and provide guidance on order status, corrections, and reissues.
  • Process, document, and organize department financial records including contracts, requisitions, purchasing card receipts, purchase orders, transfers, reimbursements, and deposits.
  • Maintain detailed financial transaction records for departmental use.
  • Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, workflow efficiency, and other responsibilities, while ensuring accuracy, confidentiality, and compliance with institutional policies, procedures, and applicable regulations.
  • Perform other related duties as assigned by the supervisor.

Hours/Schedule:
  • Variable hours, Monday through Saturday 8:00AM - 7:00PM.

This position is identified as Work from Home eligible up to two ( 2) days per week, based on determination that essential duties can 1) be performed outside of the worksite, 2) be performed without access to equipment, material, and files located on campus, 3) be performed without face to face contact with supervisor, students or staff, and 4) be performed remotely with an overall neutral effect on students, co-workers, and the organization as a whole.
Minimum Qualifications:
Minimum Required Knowledge, Skills and Abilities:
  • High school Diploma or GED equivalent and 45 credit hours in related coursework and five (5) years relevant work experience OR the equivalent combination of education and work experience.
  • Experience in student services, admissions and/or student records. Good working knowledge of student records procedures/functions and College policies.
  • Experience with, Excel and Word. Experience in using computer networks, email, and web products.
  • Experience with data extraction, manipulation, and reporting.
  • Demonstrated ability to use standard office technology and emerging AI-supported productivity tools in a professional environment for drafting correspondence, meeting summaries, scheduling, note organization and other administrative related tasks. Ability to evaluate AI-generated content for accuracy, maintain confidentiality, and apply sound judgment and ethical practices in the use of AI technologies.
  • Ability to interact with College staff at all levels including faculty, department chairs and deans.
  • Excellent interpersonal and communications skills to effectively deal with various college and community constituents.
  • Ability to accurately perform tasks in a busy, high-stress environment and work with minimal direct supervision.
  • Knowledge of FERPA and the ability to appropriately handle confidential materials.
  • Demonstrated ability to use standard office technology and emerging AI-supported productivity tools in a professional environment for drafting correspondence, meeting summaries, scheduling, note organization and other administrative related tasks. Ability to evaluate AI-generated content for accuracy

Preferred Qualifications:
Additional Preferred Qualifications:
  • Experience with Target X and/or Salesforce.
  • Experience working with enterprise resource systems, preferred experience with Student Information Systems such as Ellucian/Banner.

Posting Date:
07/28/2026
Closing Date:
08/04/2026
Open Until Filled
No
Special Instructions to Applicants:
Our college strives to make a positive difference in people's lives through accessible and excellent educational programs and services.
Washtenaw Community College seeks to recruit and retain a productive workforce as a reflection of our commitment to serve our community and to build on the success of our students, faculty & staff. Washtenaw Community College is committed to creating a welcoming environment.
Washtenaw Community College is an Equal Opportunity Employer.
Salary/Hourly Rate:
$24.94
Salary Comments:

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