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Student Records Assistant Jobs in Michigan (NOW HIRING)

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Michigan?

The most popular types of Student Records jobs in Michigan are:

What are popular job titles related to Student Records Assistant jobs in Michigan?

For Student Records Assistant jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Michigan look for?

The top searched job categories for Student Records Assistant jobs in Michigan are:

What cities in Michigan are hiring for Student Records Assistant jobs?

Cities in Michigan with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 2% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Records Technician

Washtenaw Community College

Ann Arbor, MI • On-site

Full-time

Posted 18 days ago

Job description

Posting Details
Posting Details (Default Section)
Posting Number:
0603913
Position Title:
Student Records Technician
Position is:
Regular full-time
Position Type:
Staff Position (Full Time/Part Time)
Department/Ofc.:
Student and Academic Services
Position Description:
Position Summary:
As a member of the Student Records Team, this position will serve as an expert in both transfer credit evaluation and program completion. The role is responsible for ensuring students receive proper credit for coursework completed at other institutions and accurately processing graduation applications, including applying course substitutions and waivers. Additionally, this position serves as a primary liaison between Student Records and the campus community concerning transfer evaluation, equivalency questions, and program completion requirements.
Essential Job Duties and Responsibilities:
  • Accurately evaluate and process transcripts from other colleges, universities, and military entities to determine transferability of credit to the College and/or prerequisite fulfillment.
  • Coordinate the receipt, verification, and evaluation of Advanced Placement (AP), International Baccalaureate (IB), and College Level Exam Placement (CLEP) scores.
  • Communicate transfer credit evaluations to students in a clear and timely manner and interact daily with students and advisors regarding inquiries about course equivalencies.
  • Process evaluation of prior learning experiences for students seeking academic credit for non-traditional learning, maintaining communication with students via the College's CRM program, TargetX (powered by Salesforce).
  • Manage current data on the Michigan Transfer Network to ensure transfer course equivalencies are available to other Michigan colleges and universities and students.
  • Collaborate with divisions to identify and maintain course equivalencies from transfer institutions.
  • Review, process, and document program change requests, ensuring accuracy and compliance with institutional policies.
  • Process grade change forms submitted by faculty, verifying required approvals and updating student records accordingly.
  • Troubleshoot transcript order issues, providing guidance on order status, corrections, and reissues as needed.
  • Process and evaluate all graduation applications and send status updates to applicants via TargetX.
  • Enforce all program requirements and enter approved substitutions or waivers into the degree audit system, DegreeWorks.
  • Respond to faculty, staff, and student inquiries related to transfer policies, program completion, and graduation requirements.
  • Assist with preparation, planning, rehearsal, and day-of coordination of honors and commencement ceremonies.
  • Scan, upload, and index all documentation into the content management system, ApplicationXtender, and maintain appropriate tracking.
  • Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, workflow efficiency, and other responsibilities, while ensuring accuracy, confidentiality, and compliance with institutional policies, procedures, and applicable regulations
  • Perform other related duties as assigned by the supervisor.

Hours/Schedule: Variable hours, Monday through Saturday 8:00AM - 7:00PM.
This position is identified as Work from Home eligible up to two ( 2) days per week, based on determination that essential duties can 1) be performed outside of the worksite, 2) be performed without access to equipment, material, and files located on campus, 3) be performed without face to face contact with supervisor, students or staff, and 4) be performed remotely with an overall neutral effect on students, co-workers, and the organization as a whole.
Minimum Qualifications:
Minimum Required Knowledge, Skills and Abilities:
  • High school Diploma or GED equivalent and 45 credit hours in related coursework and five (5) years relevant work experience OR the equivalent combination of education and work experience.
  • Experience in student services, preferably in advising, admissions and/or student records. Good working knowledge of student records procedures/functions and College policies.
  • Experience with Microsoft Access, Excel and Word. Experience in using computer networks, email, and web products.
  • Experience with data extraction, manipulation, and reporting.
    Ability to interact with College staff at all levels including faculty, department chairs and deans.
  • Excellent interpersonal and communications skills to effectively deal with various college and community constituents.
  • Ability to accurately perform tasks in a busy, high-stress environment and work with minimal direct supervision.
  • Knowledge of FERPA and the ability to appropriately handle confidential materials.
  • Demonstrated ability to use standard office technology and emerging AI-supported productivity tools in a professional environment for drafting correspondence, meeting summaries, scheduling, note organization and other administrative related tasks. Ability to evaluate AI-generated content for accuracy, maintain confidentiality, and apply sound judgment and ethical practices in the use of AI technologies.

Preferred Qualifications:
Additional Preferred Qualifications:
  • Experience with evaluating degree requirements, specifically with degree audit systems such as DegreeWorks is preferred.
  • Experience with Target X and/or Salesforce.
  • Experience working with enterprise resource systems, preferred experience with Student Information Systems such as Ellucian/Banner.

Posting Date:
08/05/2026
Closing Date:
Open Until Filled
Yes
Special Instructions to Applicants:
Please complete all sections of the application and submit required documents.
Our college strives to make a positive difference in people's lives through accessible and excellent educational programs and services.
Washtenaw Community College seeks to recruit and retain a productive workforce as a reflection of our commitment to serve our community and to build on the success of our students, faculty & staff. Washtenaw Community College is committed to creating a welcoming environment.
Washtenaw Community College is an Equal Opportunity Employer
Salary/Hourly Rate:
$24.94
Salary Comments:

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