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Student Records Assistant Jobs in Michigan (NOW HIRING)

Lifelong Learning

Student Relations Technician

Burton, MI · On-site

$15.45/hr

Conduct Orientations for new students * Assist teachers with problem-solving issues with student records compliance * Create and maintain compliance and FTE pupil attendance checklists * Verify and ...

Ingham ISD

Secondary Office Manager

Webberville, MI · On-site

Manage student records, report cards, cumulative files, and pupil accounting functions. * Assist with district and building communications, publications, and correspondence. * Prepare and submit ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Michigan? The most popular types of Student Records jobs in Michigan are:
What are popular job titles related to Student Records Assistant jobs in Michigan? For Student Records Assistant jobs in Michigan, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Michigan look for? The top searched job categories for Student Records Assistant jobs in Michigan are:
What cities in Michigan are hiring for Student Records Assistant jobs? Cities in Michigan with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Michigan as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Student Records Operational Support Specialist (Union Bid Only)

Washtenaw Community College

Ann Arbor, MI • On-site

Full-time

Posted 4 days ago

Job description

Posting Details
Posting Details (Default Section)
Posting Number:
0603914
Position Title:
Student Records Operational Support Specialist (Union Bid Only)
Position is:
Regular full-time
Position Type:
Staff Position (Full Time/Part Time)
Department/Ofc.:
Student and Academic Services
Position Description:
This posting is for current OPTA union members employed at WCC for a minimum of 9 months.
Position Summary:
The Student Records Operational Support Specialist provides administrative, records, and operational support within the Student Records Office. This position is responsible for maintaining accurate student data in Banner and TargetX, supporting application and registration processes for specialized programs, assisting with transcript evaluations and graduation processing, and ensuring the integrity of academic and financial records. The role also serves as a liaison between the Student Records Office and partner programs such as Washtenaw Technical Middle College (WTMC), United Association Instructor Training Program (UA ITP), and Joint Apprenticeship Training Committee (JATC).
Essential Duties include:
  • Maintain and update student academic records in Banner, ensuring accuracy and completeness of student data including attributes, cohorts, programs, comments, registration information, and supporting documentation in accordance with institutional policies and procedures.
  • Create and run weekly data exception reports to ensure the accuracy and integrity of student data.
  • Process and monitor applications through TargetX for specialized programs.
  • Assist with application tracking, processing, and troubleshooting registration issues related to these programs.
  • Serve as a liaison between the Student Records Office and external/internal program partners including WTMC, UA ITP, and JATC.
  • Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, workflow efficiency, and other responsibilities, while ensuring accuracy, confidentiality, and compliance with institutional policies, procedures and applicable regulations.
  • Provide training and support to program staff regarding application, TargetX communication, registration and student record issues.
  • Provide back-up support to department Student Records Technicians and Enrollment Services Data Technicians, during peak periods or other times as requested, including:
    • Resolving registration, enrollment, and student record issues.
    • Evaluating and processing of transcripts from other colleges, universities, and military institutions to determine transfer credit eligibility and prerequisite fulfillment.
    • Reviewing graduation applications and communicating status updates to applicants through TargetX.
    • Provide intermittent administrative support in the Veteran Center by assisting visitors, responding to inquiries, directing students and guests to appropriate resources, and supporting daily office operations.
  • Process faculty-submitted grade change forms and manage the incomplete grade resolution process, ensuring required approvals are obtained and student records are accurately updated.
  • Troubleshoot transcript order issues and provide guidance on order status, corrections, and reissues.
  • Process, document, and organize department financial records including contracts, requisitions, purchasing card receipts, purchase orders, transfers, reimbursements, and deposits.
  • Maintain detailed financial transaction records for departmental use.
  • Utilize artificial intelligence (AI)-enabled tools and software to support administrative operations, including drafting correspondence, organizing information, scheduling, data entry, document preparation, meeting summaries, workflow efficiency, and other responsibilities, while ensuring accuracy, confidentiality, and compliance with institutional policies, procedures, and applicable regulations.
  • Perform other related duties as assigned by the supervisor.

Hours/Schedule:
  • Variable hours, Monday through Saturday 8:00AM - 7:00PM.

This position is identified as Work from Home eligible up to two ( 2) days per week, based on determination that essential duties can 1) be performed outside of the worksite, 2) be performed without access to equipment, material, and files located on campus, 3) be performed without face to face contact with supervisor, students or staff, and 4) be performed remotely with an overall neutral effect on students, co-workers, and the organization as a whole.
Minimum Qualifications:
Minimum Required Knowledge, Skills and Abilities:
  • High school Diploma or GED equivalent and 45 credit hours in related coursework and five (5) years relevant work experience OR the equivalent combination of education and work experience.
  • Experience in student services, admissions and/or student records. Good working knowledge of student records procedures/functions and College policies.
  • Experience with, Excel and Word. Experience in using computer networks, email, and web products.
  • Experience with data extraction, manipulation, and reporting.
  • Demonstrated ability to use standard office technology and emerging AI-supported productivity tools in a professional environment for drafting correspondence, meeting summaries, scheduling, note organization and other administrative related tasks. Ability to evaluate AI-generated content for accuracy, maintain confidentiality, and apply sound judgment and ethical practices in the use of AI technologies.
  • Ability to interact with College staff at all levels including faculty, department chairs and deans.
  • Excellent interpersonal and communications skills to effectively deal with various college and community constituents.
  • Ability to accurately perform tasks in a busy, high-stress environment and work with minimal direct supervision.
  • Knowledge of FERPA and the ability to appropriately handle confidential materials.
  • Demonstrated ability to use standard office technology and emerging AI-supported productivity tools in a professional environment for drafting correspondence, meeting summaries, scheduling, note organization and other administrative related tasks. Ability to evaluate AI-generated content for accuracy

Preferred Qualifications:
Additional Preferred Qualifications:
  • Experience with Target X and/or Salesforce.
  • Experience working with enterprise resource systems, preferred experience with Student Information Systems such as Ellucian/Banner.

Posting Date:
07/28/2026
Closing Date:
08/04/2026
Open Until Filled
No
Special Instructions to Applicants:
Our college strives to make a positive difference in people's lives through accessible and excellent educational programs and services.
Washtenaw Community College seeks to recruit and retain a productive workforce as a reflection of our commitment to serve our community and to build on the success of our students, faculty & staff. Washtenaw Community College is committed to creating a welcoming environment.
Washtenaw Community College is an Equal Opportunity Employer.
Salary/Hourly Rate:
$24.94
Salary Comments:

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