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Student Records Jobs in Alberta (NOW HIRING)

Rocky Mountain Equipment

Rap Student

Stettler, AB

JOB TITLE: RAP Student - Parts Department JOB TYPE : Part Time / Temporary BRANCH: Stettler, AB ... Maintain good working records for time, parts, supplies and outside purchases in repairs * Maintain ...

ACCEL Schools

School Office Manager

Calgary, AB · On-site

Request and obtain records for newly enrolled students * Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: * Ensure 100% on-time and ...

SAIT

Student Research Assistant

Calgary, AB

CA$15 - CA$18.22/hr

Maintain records of interviews and participant consent * Training and project orientation provided Qualifications Must be a current or future SAIT student that is actively registered in a program ...

Robertson College

Student Admissions Advisor

Calgary, AB

$45K - $90K/yr

Ensure students' records are up to date for reporting purposes. * Facilitate handovers to other departments (NLG & LEG) and provide necessary support during various processes. * Assist with audits of ...

PCL Construction

Technology License Student

Edmonton, AB · On-site

As a student at PCL, you will get the opportunity for challenging work assignments in a supportive ... Maintain records of transactions and assignments to support reporting and reconciliation. * Respond ...

Rivercity Recruiting and HR

Position Summary CareRx is interested in hiring Student Pharmacists to join us at any of our ... Criminal Record Check, Credit Check, Driver's Abstract, Education Verification, Current ...

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Student Records information

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How much do student records jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for student records in Alberta is $20.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What is student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a student records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

Student Records jobs near you
Infographic showing various Student Records job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,380 per year, or $20.4 per hour.

Student Information System (SIS) Specialist

Gobind Sarvar School

Edmonton, AB • On-site

Full-time

Posted 8 days ago

Job description

Gobind Sarvar School is seeking a highly organized, detail-oriented, and proactive Student Information System Specialist to join our administrative team. The successful candidate will play a key role in supporting the daily operations of the school while maintaining accurate student records and providing exceptional administrative support.

The ideal candidate will have experience working with PowerSchool Student Information System (SIS) and possess strong organizational, communication, and customer service skills. This position requires a high level of accuracy, confidentiality, and the ability to manage multiple priorities in a fast-paced educational environment.

Start Date Aug 12, 2026

Key Responsibilities

PowerSchool Administration

  • Maintain and manage student records within the PowerSchool Student Information System (SIS).
  • Process student registrations, withdrawals, transfers, and demographic updates.
  • Maintain accurate student attendance, enrollment, scheduling, report cards, and academic records.
  • Generate reports from PowerSchool to support school administration and Alberta Education reporting requirements.
  • Ensure student information is accurate, complete, and maintained in accordance with school policies.
  • Assist staff and administration with PowerSchool inquiries and provide basic user support.
  • Perform regular audits of student data to ensure data integrity and compliance.

Administrative Support

  • Serve as the first point of contact for students, parents, staff, and visitors, providing professional and courteous customer service.
  • Answer and direct telephone calls, emails, and general inquiries.
  • Prepare correspondence, reports, forms, meeting agendas, and other administrative documents.
  • Maintain electronic and physical student files while ensuring confidentiality.
  • Coordinate office supplies, equipment, and general administrative functions.
  • Assist with student registrations, admissions, and record requests.
  • Support school events, meetings, and administrative projects as required.
  • Process incoming and outgoing mail and maintain office filing systems.

Records & Compliance

  • Maintain confidential student and staff records in accordance with privacy legislation and school policies.
  • Assist with Alberta Education reporting and other regulatory requirements.
  • Ensure compliance with record retention and information management procedures.
  • Support document collection for audits and school accreditation processes.

General Office Duties

  • Schedule appointments and maintain school calendars.
  • Assist administrators and staff with day-to-day operational needs.
  • Maintain accurate inventories of office forms and supplies.
  • Perform other administrative duties as assigned to support the efficient operation of the school.

Qualifications & Requirements

Education

  • Diploma or Certificate in Office Administration, Business Administration, Administrative Professional, or a related field is preferred.

Experience

  • Minimum 12 years of administrative experience, preferably in a school or educational environment.
  • Experience working with PowerSchool Student Information System (SIS) is strongly preferred.
  • Experience with student registration, attendance, scheduling, and records management is considered an asset

Knowledge, Skills & Abilities

  • Strong working knowledge of PowerSchool Student Information System (SIS).
  • Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams).
  • Strong organizational, multitasking, and time management skills.
  • Exceptional attention to detail and accuracy.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Strong customer service and interpersonal skills.
  • Ability to prioritize competing deadlines in a fast-paced environment.
  • Ability to work independently and collaboratively within a team.
  • Familiarity with Alberta Education student information reporting is considered an asset.

Additional Information

Gobind Sarvar School Edmonton is committed to providing an inclusive, respectful, and supportive learning environment. The School does not discriminate in employment based on race, religion, colour, ancestry, place of origin, gender, age, disability, marital status, family status, sexual orientation, or any other protected ground under applicable legislation.

Employees are expected to support the School's mission, values, policies, and procedures.

School Staff are required to:

Cover their heads with a bandana while on school property, during field trips, and professional development activities.

Bring vegetarian snacks and lunches only (no meat, fish, or eggs) while on school premises during working hours.

Maintain professional standards and uphold the School's code of conduct at all times.