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Student Records Coordinator Jobs (NOW HIRING)

Roanoke College

Student Records Coordinator

Salem, VA · On-site

The Student Records Coordinator serves as the point of first contact for the registrar's office, answering general inquiries from students, faculty, visitors, parents, and referring more specific ...

Roanoke College

Student Records Coordinator

Salem, VA · On-site

The Student Records Coordinator serves as the point of first contact for the registrar's office, answering general inquiries from students, faculty, visitors, parents, and referring more specific ...

Duke University

Coordinator, Student Records

Durham, NC · On-site

Coordinator, Student Records Be You. The Duke University School of Nursing (DUSON) is seeking a highly organized and detail-oriented Coordinator, Student Records to join the Student Services team. In ...

Duke University

Coordinator, Student Records

Durham, NC · On-site

The Duke University School of Nursing (DUSON) is seeking a highly organized and detail-oriented Coordinator, Student Records to join the Student Services team. In this role, you will be instrumental ...

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Student Records Coordinator information

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$35.5K

$49.1K

$63.5K

How much do student records coordinator jobs pay per year?

As of Jun 16, 2026, the average yearly pay for student records coordinator in the United States is $49,150.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $51,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Student Records Coordinator position, and why are they important?

To thrive as a Student Records Coordinator, you need strong organizational skills, attention to detail, and experience with data management, often supported by a degree in education, administration, or a related field. Familiarity with student information systems (SIS), databases, and FERPA regulations is typically required, along with proficiency in Microsoft Office or similar software. Exceptional communication, problem-solving, and customer service skills help you excel when assisting students, staff, and faculty. These skills and qualities are vital to ensure the accurate maintenance, privacy, and accessibility of student records in educational institutions.

What are some common challenges a Student Records Coordinator may face, and how are they typically addressed?

A Student Records Coordinator often manages large volumes of sensitive information, so maintaining accuracy and confidentiality under strict deadlines can be challenging. Adapting to changes in compliance standards, such as FERPA, and ensuring data integrity during peak registration or graduation periods is also common. To address these challenges, coordinators rely on robust organizational habits, up-to-date training, and established protocols for data handling. Collaboration with academic advisors, faculty, and IT staff also helps resolve issues promptly and ensures data is both secure and accurate for all stakeholders.

What does a Student Records Coordinator do?

A Student Records Coordinator manages and maintains student academic records, ensuring accuracy, confidentiality, and compliance with institutional and legal requirements. They process enrollment, transcripts, and graduation documentation while assisting students and faculty with record-related inquiries. Additionally, they may update databases, generate reports, and support administrative processes related to academic records. Strong attention to detail, organizational skills, and knowledge of student information systems are essential for this role.

More about Student Records Coordinator jobs
What cities are hiring for Student Records Coordinator jobs? Cities with the most Student Records Coordinator job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records Coordinator jobs? States with the most job openings for Student Records Coordinator jobs include:
What job categories do people searching Student Records Coordinator jobs look for? The top searched job categories for Student Records Coordinator jobs are:
Student Records Coordinator jobs near you
Infographic showing various Student Records Coordinator job openings in the United States as of June 2026, with employment types broken down into 1% Internship, 68% Full Time, 28% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $49,150 per year, or $23.6 per hour.
Student Records Coordinator

Student Records Coordinator

ECPI University

Richmond, VA • On-site

Full-time

Posted 6 days ago

ECPI University rating

5.7

Company rating: 5.7 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

502nd of 537 rated colleges and universities

Job description

This position will work at ECPI University's Richmond, VA campus located at 2809 Emerywood Parkway.
Transform your Career at ECPI University
Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs.
Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. Visit www.ecpi.edu/employment to learn more about how you can help people improve their lives through education.
Position Summary
The Student Records Coordinator supports the University Office of the Registrar and serves as the manager of all student academic records at the campus locations.
Responsibilities
  • Support and implement the student records management policies for the University Office of the Registrar.
  • Accurately perform academic data entry and verification within the University's CampusNexus student data management system to include course registration, grading, class rosters, transcript request processing and education verifications.
  • Accurately process all student changes in a timely fashion to maintain data integrity in the student academic record.
  • Provide data to Campus Administration assist in local academic planning, enrollment management and other areas as needed.
  • Monitor students' academic progress through reporting to verify the accuracy and timeliness of all academic record entry.
  • Work with local academic leadership to ensure graduate students have met program requirements and according to established graduation eligibility, ensuring all graduates are processed expeditiously.

Education/Experience
  • A minimum of an associate's degree from an accredited college or university; Bachelor's degree preferred.
  • 2- 3 years of experience as an Administrative Assistant; 4- 5 years preferred.
  • Any equivalent combination of education and experience.

Skills/Abilities
  • Proficiency in Microsoft Office
  • Proficiency in CampusNexus student database preferred.
  • Well-developed oral and written communication skills.
  • Excellent organizational and analytical skills.
  • Flexibility to learn new methodologies, technologies and systems.
  • Ability to handle a high pressure environment with significant timeline pressures.
  • Able to interact with employees, potential students and outside contacts of all levels, providing excellent customer service.
  • Ability to work independently and with a team as well as with various constituents

Benefits of Employment
ECPI University provides a comprehensive benefits program designed to help our faculty and staff stay healthy, feel supported, and maintain a work/life balance. To learn more about benefits at ECPI University, click HERE.
Committed to excellence and innovation, ECPI University is proud to be an equal opportunity employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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