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Student Records Coordinator Jobs (NOW HIRING)

Duke University

Coordinator, Student Records

Durham, NC · On-site

The Duke University School of Nursing (DUSON) is seeking a highly organized and detail-oriented Coordinator, Student Records to join the Student Services team. In this role, you will be instrumental ...

Duke University

Coordinator, Student Records

Durham, NC · On-site

The Duke University School of Nursing (DUSON) is seeking a highly organized and detail-oriented Coordinator, Student Records to join the Student Services team. In this role, you will be instrumental ...

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$35.5K

$49.1K

$63.5K

How much do student records coordinator jobs pay per year?

As of Jul 14, 2026, the average yearly pay for student records coordinator in the United States is $49,150.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $51,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Student Records Coordinator position, and why are they important?

To thrive as a Student Records Coordinator, you need strong organizational skills, attention to detail, and experience with data management, often supported by a degree in education, administration, or a related field. Familiarity with student information systems (SIS), databases, and FERPA regulations is typically required, along with proficiency in Microsoft Office or similar software. Exceptional communication, problem-solving, and customer service skills help you excel when assisting students, staff, and faculty. These skills and qualities are vital to ensure the accurate maintenance, privacy, and accessibility of student records in educational institutions.

What are some common challenges a Student Records Coordinator may face, and how are they typically addressed?

A Student Records Coordinator often manages large volumes of sensitive information, so maintaining accuracy and confidentiality under strict deadlines can be challenging. Adapting to changes in compliance standards, such as FERPA, and ensuring data integrity during peak registration or graduation periods is also common. To address these challenges, coordinators rely on robust organizational habits, up-to-date training, and established protocols for data handling. Collaboration with academic advisors, faculty, and IT staff also helps resolve issues promptly and ensures data is both secure and accurate for all stakeholders.

What does a Student Records Coordinator do?

A Student Records Coordinator manages and maintains student academic records, ensuring accuracy, confidentiality, and compliance with institutional and legal requirements. They process enrollment, transcripts, and graduation documentation while assisting students and faculty with record-related inquiries. Additionally, they may update databases, generate reports, and support administrative processes related to academic records. Strong attention to detail, organizational skills, and knowledge of student information systems are essential for this role.

More about Student Records Coordinator jobs
What cities are hiring for Student Records Coordinator jobs? Cities with the most Student Records Coordinator job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records Coordinator jobs? States with the most job openings for Student Records Coordinator jobs include:
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Student Records Coordinator jobs near you
Infographic showing various Student Records Coordinator job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $49,150 per year, or $23.6 per hour.
EMCC - STUDENT RECORDS COORDINATOR

EMCC - STUDENT RECORDS COORDINATOR

MAINE COMMUNITY COLLEGE SYSTEM

Bangor, ME

$20.33/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Student Records Coordinator

Date Posted: June 8, 2026

Title of Position: Student Records Coordinator

Bargaining Unit/Salary Range: MSEA Support Services; Level 12; Starting Salary: $20.33/hour.

Job Summary: This position performs office support and a wide variety of complex clerical work of an administrative nature in managing office support services for the Office of Student Data. This position is the secondary contact person for walk-in traffic for the Enrollment Center, which includes Admissions, Financial Aid, and the Registrar, as well as providing coverage for incoming telephone inquiries. The position is responsible for accurately performing student registration activities, maintaining the integrity of all student-related data, and managing all student records and recordkeeping duties. This is a full-time, in-person position that requires a high level of accuracy and attention to detail.

Minimum Qualifications: Associate's degree in business management or other related field with one year or more of experience with administrative and secretarial support, experience in an independent role as an office assistant/manager or closely related responsibilities are essential. Experience in records management is desired.

Required Knowledge, Skills, and Abilities:

  • Ability to handle multiple tasks and meet with a diverse public.
  • Knowledge of current office and records management practices.
  • Proficient in Microsoft Office.
  • Excellent written and oral communication skills.
  • Excellent organizational skills with a high-level of attention to detail and the ability to be accurate.
  • Excellent proofreading and editing skills.
  • Ability to remain calm in difficult and stressful situations.
  • Ability to develop and maintain positive and effective working relationships with all staff and faculty.
  • Ability to work independently without supervision and have problem-solving skills.

Preferred Knowledge, Skills, and Abilities:

  • Previous work with students in a community college setting.
  • Experience using a Student Information System (SIS) or other CRM, preferably Jenzabar and/or Anthology.

Benefits May Include: 100% employer paid health, dental, and life insurance for employees, Maine State Retirement, as well as a generous paid time off package (vacation, sick, and holiday time).

  • Health, Dental and Vision Insurance
  • Life Insurance
  • Retirement Savings
  • Flexible Spending Accounts
  • Living Resources (Employee Assistance Program)
  • Paid Holidays
  • Tuition Waivers
  • Training
  • 529 Education Plan MCCS Matching Grant

Application Procedure: Initial review of applications will begin on June 22nd, 2026, and will continue until the position is filled. To submit a complete application file, click on the EMCC Employment Opportunities link (https://www.emcc.edu/discover-emcc/emcc/employment/): select the position you are interested in, “Apply Now”, complete the Application, along with uploading your Cover Letter, Resume, and transcript(s). You will have an opportunity to upload these documents during the completion of the employment application.  Applicants who fail to complete the full application requirements will not be considered for the position. Also include contact information for three professional references, including e-mail addresses.

Applicant must be legally eligible for employment in the United States.

Thinking About Applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Eastern Maine Community College (EMCC) is proud to be a Recovery Friendly Workplace. We are committed to fostering an inclusive, supportive environment that values the unique experiences and contributions of individuals from all walks of life. At EMCC, we believe in empowering all members of our community to thrive and succeed in both their professional and personal journeys.

Institutional Summary: Eastern Maine Community College offers over 30 one- and two-year programs as well as short-term and specialized training and retraining courses for business, industry, and the community. We award associate in applied science, associate in science, and associate in arts degrees; certificate and advanced certificates; and documents of completion for customized, short-term programs and courses. The 72-acre campus is located in Bangor, just a short drive from Maine’s scenic coast and mountains.

Eastern Maine Community College is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. For more information, please contact (207) 974-4637.

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