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Student Records Coordinator Jobs (NOW HIRING)

Serrato Corporation

Student Records Clerk

Little Rock, AR · On-site

$17.75/hr

Coordinates commercial transportation needs of students in compliance with the PRH and Department ... Records shall include a signed receipt for all clothing allowances issued to the student.Implement ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

... by the center director and coordinated with the manager, and human resources prior to ... student records, Center Information System (CIS), data integrity, and Career Development Services ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

... by the center director and coordinated with the manager, and human resources prior to ... student records, Center Information System (CIS), data integrity, and Career Development Services ...

Bizzell Group

Student Records Supervisor

Guthrie, OK · On-site

... by the center director and coordinated with the manager, and human resources prior to ... student records, Center Information System (CIS), data integrity, and Career Development Services ...

Bizzell

Student Records Supervisor

Guthrie, OK

Description The Student Records Supervisor is responsible for overseeing the student records ... coordinated with the manager, and human resources prior to implementation. Assist the Career ...

Bizzell Group

Student Records Clerk

New Haven, CT · On-site

$20/hr

Coordinates commercial transportation needs of students in compliance with the PRH and Department ... Records shall include a signed receipt for all clothing allowances issued to the student.

Serrato Corporation

Student Records Clerk

Mckinney, TX · On-site

$18.50/hr

Coordinates commercial transportation needs of students in compliance with the PRH and Department ... Records shall include a signed receipt for all clothing allowances issued to the student.Implement ...

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Student Records Coordinator information

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$35.5K

$49.1K

$63.5K

How much do student records coordinator jobs pay per year?

As of Sep 15, 2026, the average yearly pay for student records coordinator in the United States is $49,150.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $51,000.00 per year, depending on experience, location, and employer.

What does a student records coordinator do?

A Student Records Coordinator manages and maintains student academic records, ensuring accuracy, confidentiality, and compliance with institutional and legal requirements. They process enrollment, transcripts, and graduation documentation while assisting students and faculty with record-related inquiries. Additionally, they may update databases, generate reports, and support administrative processes related to academic records. Strong attention to detail, organizational skills, and knowledge of student information systems are essential for this role.

What are the key skills and qualifications needed to thrive as a student records coordinator?

To thrive as a Student Records Coordinator, you need strong organizational skills, attention to detail, and experience with data management, often supported by a degree in education, administration, or a related field. Familiarity with student information systems (SIS), databases, and FERPA regulations is typically required, along with proficiency in Microsoft Office or similar software. Exceptional communication, problem-solving, and customer service skills help you excel when assisting students, staff, and faculty. These skills and qualities are vital to ensure the accurate maintenance, privacy, and accessibility of student records in educational institutions.

What are some common challenges a student records coordinator may face, and how are they typically addressed?

A Student Records Coordinator often manages large volumes of sensitive information, so maintaining accuracy and confidentiality under strict deadlines can be challenging. Adapting to changes in compliance standards, such as FERPA, and ensuring data integrity during peak registration or graduation periods is also common. To address these challenges, coordinators rely on robust organizational habits, up-to-date training, and established protocols for data handling. Collaboration with academic advisors, faculty, and IT staff also helps resolve issues promptly and ensures data is both secure and accurate for all stakeholders.

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Student Records Coordinator jobs near you
Infographic showing various Student Records Coordinator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $49,150 per year, or $23.6 per hour.

Student Records Specialist

Grayslake, IL • On-site

The College of Lake County
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about The College of Lake Countyexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

College Of Lake County rating

8.4

Company rating: 8.4 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Why choose the College of Lake County for your next opportunity?
The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year.
Some benefits will not be available for Part-Time or Part Time Staff Under 20 Hours (ex: health insurance).
Position Title:
Student Records Specialist
Job Summary:
The Student Records Specialist, under the supervision of the Assistant Director, Student Records Services, is a key member of the Student Records Department. This position functions as a transfer course evaluation and equivalency determination specialist. They are responsible for the accurate and efficient evaluation of transfer credit and credit for prior learning, determining graduation eligibility, and assisting in the processing and maintenance of student records for the College. This position is also heavily involved in graduation processing, as they serve to review requests and determine graduation eligibility.
Job Description:
Project and Process Management - 60%
  • Analyzes student progress toward program completion and identifies outstanding requirements for graduation, transfer agreements, financial aid, and veterans' benefits eligibility.
  • Conducts and facilitates transfer credit evaluation processes by evaluating external transcripts, test scores, and other records to determine course articulations and equivalent transfer credit. Ensures transfer credit and credit for prior learning is quickly, accurately, and completely recorded on the official student record.
  • Collaborates with Deans, Academic Operations Managers, Department Chairs, and Program Coordinators in analyzing course descriptions and syllabi from other institutions to determine transfer credit equivalencies; ensures TES database is updated with new transfer equivalencies.
  • Oversees course prerequisite verification requests by determining eligibility to enroll and processing requests when appropriate.
  • Supports portions of Student Records Department process manual, ensuring accuracy and thoroughness by outlining and describing processes.
  • Examines and reviews student Academic Advisement Reports, identifying any issues or discrepancies and escalates to the Business Analyst for adjustments. Collaborates with the Business Analyst to determine how to address and resolve the discrepancy.
  • Maintains up-to-date knowledge of transfer credit policies, articulation agreements, and accreditation standards.
  • Supports the degree conferral process by reviewing and processing graduation requests, evaluating student records, and determining completion eligibility. Confer credentials to student record when necessary. Assist with auto-award graduation processing.
  • Follows all institution and regulatory policies, procedures and standards. Utilize self-appraisal to determine progress in meeting performance management system objectives and career goals.
  • Contributes to process improvement and automation goals by providing expertise on current state and desired improvements.

Student/Customer Service - 20%
  • Responds to requests for assistance via phone, email, and in-person.
  • Provides accurate and timely information to students regarding transfer credit evaluation requests, pre-evaluation equivalency requests, prerequisite verification requests, and other college policies and procedures relating to student records and graduation.
  • Resolves transfer credit discrepancies with support from assistant director.
  • Interprets and explains college requirements applicable to specific programs, policies, and catalog years, as well as information pertaining to transfer credit and graduation processes to Academic Success Advisors, College and Career Navigators, Generalists and other faculty and staff at the College.
  • Communicates to students once requests have been processed, outlining their next steps.
  • Supports student access, retention, and completion by reviewing paperwork, transcripts, documents to ensure appropriate proficiencies, enrollment requirements, and limited enrollment requirements are met.

Technology Support - 15%
  • Enters and maintains transfer equivalency data library in TES. Responsible for accurate entry and upkeep.
  • Assists in data set-ups and changes, testing, and future technology implementations.

Other - 5%
  • Participates in various college committees and functions
  • Maintains compliance with State, Federal, and College policies and guidelines. Upholds and adheres to FERPA regulations.
  • Attends professional development opportunities, representing the Student Records Department at College of Lake County.
  • Performs other duties as assigned.

Required Qualifications
  • Bachelor's degree required.
  • Two years' experience in higher education, preferably in student records, admissions, advising, or curriculum management.
  • Solid analytical skills, strong attention to detail, and excellent organizational skills with the ability to plan and prioritize work.
  • Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.
  • Ability to work in a highly collaborative environment.
  • Excellent oral and written communication skills and strong interpersonal skills.
  • Ability to handle all situations with tact, persuasiveness, and diplomacy.
  • Ability to manage multiple workloads and meet deadlines.
  • Experience working independently, prioritizing workflow, solving problems, making decisions.
  • Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
  • Ability to work flexible hours including some evening and weekend hours, consistent with student and program needs

Desired Qualifications
  • Experience with student information systems (Peoplesoft or Workday preferred).
  • Experience in a community college setting.
  • Prior transfer credit evaluation experience preferred.
  • Proficiency with student information systems and familiarity with transfer credit evaluation tools such as Transfer Evaluation System (TES) preferred.
  • Bilingual in Spanish and English

Work Schedule:
8:00am - 4:30pm Monday - Friday
Pay:
$20.80/hour
Full-Time/Part-Time:
Full time
Total Hours Per Week:
40
Position Type:
Staff
Job Family:
Specialist
Posting Date:
09/02/2026
Expected Start Date:
10/05/2026
Compensation Grade:
B23
Location:
Grayslake Campus
Department:
Student Records Operations Sub Department
EEO Statement:
College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy or any other status protected by law.

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