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Student Records Jobs in Texas (NOW HIRING)

Odessa College

Records Clerk -Student Worker

Odessa, TX · On-site

$16.75 - $22/hr

Position Details Position Information Working Title Records Clerk -Student Worker Position Status Part Time Department Record Management General Summary Temporary, part-time employment to assist ...

Odessa College

Records Clerk -Student Worker

Odessa, TX · On-site

$14 - $18.50/hr

Position Details Position Information Working Title Records Clerk -Student Worker Position Status Part Time Department Record Management General Summary Temporary, part-time employment to assist ...

TSTC

Records Specialist

Harlingen, TX · On-site

Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications ...

TSTC

Records Specialist

Waco, TX · On-site

Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications ...

Tstc

Records Specialist

Waco, TX

Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications ...

Tstc

Records Specialist

Harlingen, TX

Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications ...

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All JobsStudent Records JobsStudent Records Jobs in Texas

Student Records information

See Texas salary details

$25.2K

$42.3K

$65.2K

How much do student records jobs pay per year?

As of Aug 6, 2026, the average yearly pay for student records in Texas is $42,307.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $48,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What is student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a student records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

What are the most commonly searched types of Student Records jobs in Texas? The most popular types of Student Records jobs in Texas are:
Student Records jobs near you
Infographic showing various Student Records job openings in Texas as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,307 per year, or $20.3 per hour.

Student Records Specialist

Comal Creek Elementary School

New Braunfels, TX • On-site

Other

Posted 4 days ago

Job description

Job Title

Maintain & report on student registration, attendance, and cumulative records.

Education / Certification
  • High School Diploma or GED.
Special Knowledge / Skills
  • Knowledge of Skyward Student Accounting System, including Job Submission & DART Report Production Systems.
  • Knowledge of PC including Microsoft Office products, especially Word and Excel.
  • Knowledge of TREx Records Exchange Program.
  • Excellent organizational skills.
  • Ability to multi-task.
  • Good interpersonal and communication skills. Must be able to communicate well with parents, teachers, administrators, and other campus & district staff members.
  • Methodical/logical/analytical skills.
Experience / Other Requirements
  • Ability to speak Spanish is preferred.
  • General office experience required.
  • Work experience in a school office is preferred.
  • Experience with Skyward is preferred.
  • General knowledge of student registration & attendance accounting guidelines is preferred.
Major Responsibilities and Duties
  1. Distributes rosters for substitute teachers and makes necessary calls to ensure there are substitutes for all teachers. Enters jobs in SubFinder as needed.
  2. Distributes tardy slips for late students and enters appropriate codes into Skyward system.
  3. Assures that attendance is reported by all teachers and makes changes or corrections as needed. Runs and verifies daily attendance reports, enter absence codes for all absences.
  4. Updates and maintains enrollment totals for class rosters and campus.
  5. Handles miscellaneous telephone, written and walk-in requests from administrators, teachers, students, parents and other visitors.
  6. Collects appropriate documentation from campus visitors and distributes to appropriate personnel.
  7. Makes student contact changes and informs appropriate personnel.
  8. Prints and distributes progress reports to teachers.
  9. Sends absence and tardy warning letters to appropriate parents.
  10. Runs and reconciles Cycle Attendance Reports and Principal's report as needed.
  11. Responsible for entering all student data and any updates into Skyward.
  12. Obtains and maintains proof of residence for all new and returning students. Registers and enrolls new students throughout the school year as needed. Withdraws students as needed throughout the school year.
  13. Maintains appropriate student files and respond to requests for student information.
  14. Runs miscellaneous reports as requested for campus faculty or administrators.
  15. Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance ad learning the records retention schedule for department records.
  16. Other duties as assigned.

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