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Student Records Jobs (NOW HIRING)

USM

Student Records resources

San Diego, CA · On-site

Student Records resources Location: San Diego CA Duration: 6+ months Primary Skills: Student Records Required skills: people soft Student Records resources - functional Thanks & Regards! Parthu ...

USM

Peoplesoft Student Records

San Diego, CA · On-site

In-depth knowledge of the Student Records application and inherent design. Understanding and experience in configuration and testing of all major processing areas of Student Records including Course ...

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Student Records information

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$27K

$45.4K

$70K

How much do student records jobs pay per year?

As of Jul 14, 2026, the average yearly pay for student records in the United States is $45,410.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What are student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a Student Records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

More about Student Records jobs
What cities are hiring for Student Records jobs? Cities with the most Student Records job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records jobs? States with the most job openings for Student Records jobs include:
Student Records jobs near you
Infographic showing various Student Records job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,410 per year, or $21.8 per hour.

Coordinator: International Student Records

Techmorgonite Software Solutions LL

Nashua, NH

$42K - $45K/yr

Full-time

Re-posted 15 days ago

Job description

Responsibilities:

  • Maintain the university's SEVIS database to ensure compliance of the F-l visa regulations including enrollment registration, change of employers, addresses, and other reportable SEVIS student actions.
  • Manage, process, and assist all students with CPT, OPT and OPT STEM applications/ authorization in accordance with USCIS regulations and school policies.
  • Conduct OPT and CPT workshops in collaboration with the Director of Global Engagement.
  • In collaboration with the Global Engagement staff, advise the international students of situations ranging from immigration  issues to personal  concerns, emergencies, conflicts, and problems affecting SEVIS records.
  • Establish and maintain good rapport with students and contribute to a welcoming community to all international students on campus.
  • Stay abreast of F-l visa regulations and procedures in international education .
  • Knowledge of FERPA requirements for security of applicant and student information.


Required Qualifications:

  • Candidate must possess an associate's degree.
  • Enthusiasm about working with international students, advising and ability to use complex software platforms and social media.
  • Knowledge of general office procedures and practices.
  • Understanding of FERPA and HIPAA guidelines.
  • Strong organizational and time management skills.
  • Must be eligible for employment in the United States of America to serve as a Designated School Official.


Preferred  Qualifications:

  • Bachelor's degree or professional experience in international education including knowledge of and experience with U.S. federal regulations governing noni m migrant visa categories, with a focus on F-1 (student) and SEVIS compliance are preferred .


Knowledge and Skills:

  • Ability to communicate effectively in written and oral form.
  • Evidence of strong organizational abilities and the ability to effectively prioritize and manage multiple tasks in a fast-paced, high-volume, environment.
  • Ability to collaborate with different campus offices.
  • Flexibility and adaptability in an emerging and changing environment.
  • Ability to maintain confidentiality and manage confidential information.
  • Computer skills and proficiency with a variety of computer applications including word-processing, and reporting platforms, as well as online calendaring and email (MS Word, Excel, PowerPoint, Outlook, CAMS and Canvas) .
  • Effective problem-solving skills and demonstrated ability to take initiative.
  • Experience working in or with diverse constituencies