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Student Records Jobs (NOW HIRING)

USM

Student Records resources

San Diego, CA · On-site

Student Records resources Location: San Diego CA Duration: 6+ months Primary Skills: Student Records Required skills: people soft Student Records resources - functional Thanks & Regards! Parthu ...

Union County School District

Student Records Clerk

Union, SC · On-site

$14.75 - $19.50/hr

Qualifications: * Possess a High School Diploma * Proficient in Excel, Word, and Email * Experience in PowerSchool preferred Site: Union County High School Salary: To be determined by placement on ...

USM

Peoplesoft Student Records

San Diego, CA · On-site

In-depth knowledge of the Student Records application and inherent design. Understanding and experience in configuration and testing of all major processing areas of Student Records including Course ...

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How much do student records jobs pay per year?

As of Jun 7, 2026, the average yearly pay for student records in the United States is $45,410.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What are student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a Student Records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

More about Student Records jobs
What cities are hiring for Student Records jobs? Cities with the most Student Records job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records jobs? States with the most job openings for Student Records jobs include:
Student Records jobs near you
Student Records Technician

Student Records Technician

University of Southern California

Los Angeles, CA • On-site

$21.08 - $25.08/hr

Full-time

Posted 6 days ago

University Of Southern California rating

8.3

Company rating: 8.3 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

94th of 534 rated colleges and universities

Job description

The USC Admission Processing Center is seeking a Student Records Technician (Quality Assurance Technician) to join our team. Are you results-oriented? Do you have an eye for detail? Do you have a proven track record for accuracy in your data input? If so, our Quality Assurance Technician position may be of interest to you. The Quality Assurance Technician researches and responds to inquiries and requests for information. Enters student data and maintains student records database.
This role assists individuals requesting information by telephone, mail, and/or in person. Routes calls or takes messages as necessary. Ensures that system generated replies are sent to potential students, students or others requesting information. The following are among the core accountabilities for this position:
  • Data Entry of admission inquiry information into the Slate system
  • Responsible for the matching of current admission records or creation of new admission records in the Student Information System.
  • Prepping of financial aid documents
  • Tracking financial aid documents in the SIS and Dexflow systems.
  • Responsible for tax form data entry into the Student Information System.
  • Enter coursework grades and number of course units into DARWIN.
  • Produce Transfer Credit Reports

The selected candidate will be expected to enter, edit or ensure correctness of data or standard departmental documents. Set-up and maintain files and records, which may contain confidential student information. Perform other related duties as assigned or requested. This position reports to the Admission Processing Manager.
In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values.
Please submit a cover letter and resume as part of your application.
The hourly range for this position is $21.08-$25.08. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
#LI-AW1
Job Qualifications
Minimum Education:
-High School or equivalent
Minimum Experience:
-1 Year
Minimum Field of Expertise:
-General office
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$147605.htmld

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About University of Southern California

Sourced by ZipRecruiter

The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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