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Student Records Jobs (NOW HIRING)

Serrato Corporation

Student Records Clerk

Detroit, MI

$15 - $20/hr

Primary Position Objective Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps ...

Serrato Corp.

Student Records Clerk

Detroit, MI

$16.25 - $21.50/hr

Primary Position Objective Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps ...

Serrato Corporation

Student Records Clerk

Detroit, MI · On-site

$19.55/hr

Primary Position Objective Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps ...

Serrato Corporation

Student Records Clerk

Detroit, MI · On-site

$15 - $19.75/hr

Primary Position Objective Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps ...

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How much do student records jobs pay per year?

As of Jun 7, 2026, the average yearly pay for student records in the United States is $45,410.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What are student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a Student Records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

More about Student Records jobs
What cities are hiring for Student Records jobs? Cities with the most Student Records job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records jobs? States with the most job openings for Student Records jobs include:
Student Records jobs near you
Student Records Officer

Student Records Officer

West Liberty University

West Liberty, WV • On-site

Full-time

PTO

Posted 12 days ago

Job description

Welcome to West Liberty University!
Mission Statement:
West Liberty University is a public university with a rich history of providing students with a comprehensive education from undergraduate to graduate degrees. Through experiential learning and personalized support, we empower students toward scholarly exploration, creative expression, and economic opportunity.
The Opportunity:
West Liberty University is seeking applications for a Student Records Officer. The Student Records Officer supports the effective operation of an institution's systems for the collection, storage, processing, reporting and analysis of student data and information relating to the student journey, from course enrollment to graduation. The Certification Analyst performs responsible work associated with helping students achieve advance certification in their chosen field, with ensuring that students have met all state requirements for certification, and with conducting academic advising for students in undergraduate and post baccalaureate programs.
Essential Functions of the position:
  • Code applications for graduation
  • Pull student files for prospective graduates
  • Evaluate credit from this and other institutions, review and update current evaluations for students who have applied for graduation to determine if all academic and non-academic requirements will be fulfilled
  • Send email to prospective graduate and advisor to notify them of their status
  • Add graduation fee to student accounts
  • Check at mid-term to see if prospective graduate with academic problems have received mid-term grades and notify them that they need to consult with the Registrar
  • Prepare index cards for the commencement ceremony
  • Post final grades. Record degrees, hours completed, and final GPA. Must also record any honors received
  • Assists in developing, implementing and maintaining the processes and procedures which ensure completeness and accuracy of student record data
  • Ensures that all Student Record information recorded is accurate and reliable and that procedures are followed in accordance with national legislation, audit requirements, policies and guidelines
  • Supports, advises, guides and trains staff generally on student record data processes
  • Acts in an advisory capacity on institutional records systems and processes; liaises with internal staff on procedures and documentation for collecting and preparing source data prior to reception by the Student Records team, as appropriate
  • Serves on a variety of university and higher education committees as requested.

Education & Experience Requirements:
  • Bachelor's degree in a related field is required.
  • 1-3years experience in a relevant relationship-based experience with demonstrated success in developing relationships and thoughtful management of records and resources.

Skills/Abilities:
  • Ability to analyze and interpret financial data.
  • Demonstrate problem solving skills.
  • Strong verbal communication and listening skills.
  • Demonstrated customer service skills.
  • Proactively approaches responsibilities.
  • Some travel is required along with evening and weekend events.

Application Deadline: 05/22/2026
Why you should apply:
West Liberty University offers generous benefits, including approximately 2 days of annual leave (vacation) per month and 12-13 paid holidays. Visit the WLU Benefit Page for more details: https://westliberty.edu/human-resources/employee-benefits
For the academic year employees, their dependents, and spouses are eligible for a 100% waiver for undergraduate tuition and only employees are eligible for 50% waiver for graduate tuition for certain programs.
Free use of the Wellness facilities and free admission into all WLU events with your employee Topper Card.
For more information about living in the Wheeling area please visit Wheeling: Live Here - Weelunk
West Liberty University is an Equal Opportunity Employer and welcomes applications from all interested individuals. Individuals who need assistance in the application process may contact Human Resources at hr@westliberty.edu.
West Liberty University does not sponsor work visas. Applicants must be authorized to work in the United States.
Successfully passing a background screening report is required for final employment.
West Liberty University is a tobacco free campus.

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