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Student Records Jobs (NOW HIRING)

Serrato Corporation

Student Records Clerk

Little Rock, AR · On-site

$17.75/hr

Primary Position Objective Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps ...

Clc

Assistant Director, Student Records

Grayslake, IL · On-site

Assistant Director, Student Records Job Summary: The Assistant Director is responsible for managing the daily operations of the Student Records department, ensuring the accuracy of student academic ...

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$27K

$45.4K

$70K

How much do student records jobs pay per year?

As of Jul 14, 2026, the average yearly pay for student records in the United States is $45,410.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What are student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a Student Records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

More about Student Records jobs
What cities are hiring for Student Records jobs? Cities with the most Student Records job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records jobs? States with the most job openings for Student Records jobs include:
Student Records jobs near you
Infographic showing various Student Records job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,410 per year, or $21.8 per hour.
Student Records Clerk

Student Records Clerk

Serrato Corporation

Little Rock, AR • On-site

$17.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Primary Position Objective
Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants.
Brief Description of Duties
  • Reviews all incoming information for student records to ensure accuracy and completeness of each form.
  • Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
  • Collaborates with counselors in returning UA students back to Center. Ensures prompt documentation of UA retrieval efforts in CIS and student personnel files.
  • Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH.
  • Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
  • Assists in the development of daily morning reports are made available to all department in a timely manner.
  • Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management.
  • Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student.
  • Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
  • Prepares arrival pay sheets for students.
  • Reviews student folders to ensure they contain necessary paperwork.
  • Helps update student profiles (ETA 640).
  • Prepares terminated folders.
  • Files Student information into permanent folder.
  • Works with counselors and Student Personnel Officer on arranging student transportation.
  • Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information.
  • Ensure accuracy, completeness, and timeliness of all student records documents
  • Perform other duties as assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
  • Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
  • Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines
  • Ability to effectively complete routine paperwork in a timely manner.
  • High level of organizational and accurate record maintenance skills.

Experience
Minimum of six months experience in administrative support, data entry, records management, or related experience.
Education
High School Diploma or equivalent. Associate's degree preferred.
Certificates/Licenses/Registration
  • Valid State Driver's License

Benefits Offered
  • Paid Short Term / Long Term Disability and Basic Life Insurance.
  • Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
  • Paid Holidays
  • Paid Time Off
  • 401(k) retirement plan with company match
  • Tuition Reimbursement
  • Employee Assistance Counseling Service Programs Available

Disclaimers
  • Serrato Corporation is an Equal Opportunity Employer

  • Serrato Corporation conducts background checks and drug screens.

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