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Student Records Assistant Jobs in Baltimore, MD (NOW HIRING)

Stevenson University

Student - Tutor

Pikesville, MD

$15.40/hr

Maintain confidentiality of student records and all academic support services. Reports To Assistant Director, Academic Link Learning Center Posting Information Number of Available Positions Multiple ...

Stevenson University

Student - Tutor

Owings Mills, MD · On-site

$15.40/hr

Maintain confidentiality of student records and all academic support services. Reports To Assistant Director, Academic Link Learning Center Posting Information Number of Available Positions Multiple ...

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All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in Baltimore, MD

Student Records Assistant information

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How much do student records assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for student records assistant in Baltimore, MD is $18.45, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $20.05 per hour, depending on experience, location, and employer.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Baltimore, MD?

For Student Records Assistant jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Baltimore, MD look for?

The top searched job categories for Student Records Assistant jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Student Records Assistant jobs?

Cities near Baltimore, MD with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Baltimore, MD as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $38,379 per year, or $18.5 per hour.

Academic Records & Athletic Eligibility Coordinator

Park

Parkville, MD

Full-time

Medical, Dental, Life, Retirement

Posted 10 days ago

Key responsibilities

  • Process diploma applications, verify degree completion, support graduation and commencement activities, and maintain graduation records.

  • Review and process student-athlete eligibility records, evaluate eligibility status, prepare reports, and communicate with relevant departments and organizations to ensure compliance.

  • Assist with maintaining student records, compiling reports, supporting office operations, and responding to inquiries related to graduation, commencement, and student records.

Job description

This position serves as a front-line representative of the Registrar's Office, providing high-quality customer service while supporting graduation, academic and athletic compliance, and student records operations. Working collaboratively across the office, the position performs a variety of functions related to graduation processing, commencement coordination, athletic eligibility, academic compliance, and records management to ensure the accuracy, integrity, and timely processing of student information.
Primary responsibilities include processing diploma applications, verifying degree completion, supporting commencement activities, maintaining student records, certifying athletic eligibility, and providing data and support for the athletics department to support eligibility and academic progress. The position also provides general Registrar support and responds to inquiries from students, faculty, staff, and external constituents.
Success in this role requires exceptional attention to detail, strong organizational and communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment while maintaining the confidentiality of student records and adhering to FERPA, University policies, and applicable regulatory requirements.Position Accountabilities

Graduation and Degree Processing (25%)
Assist with diploma application processing, degree audits, graduation verification, degree conferral preparation, diploma orders, and maintenance of graduation records. Review student records for completeness and identify discrepancies requiring further review.

Commencement Support (15%)
Assist with commencement planning and preparation, including participant lists, ceremony communications, commencement reports, ordering and distribution of graduation materials, and support for local commencement ceremonies.

Athletic Eligibility Support (40%)
Understand and apply academic eligibility rules and bylaws governing student-athletes. Review and process student-athlete eligibility records by compiling required documentation, evaluating eligibility status, preparing reports and maintaining records. Submit eligibility certificates to the NAIA. Communicate with NAIA, coaches, and athletic director regarding eligibility decisions and interpretation of academic eligibility bylaws. Coordinate with Athletics and other University offices to support compliance with NAIA and institutional requirements. Provide GPAs of student-athletes and calculate team GPAs for scholar-athlete awards.

Academic Records and Departmental Support (10%)

Compile, maintain, and distribute reports related to graduation, compliance, enrollment, and student records. Assist with data validation, record maintenance, and documentation to ensure accuracy and consistency across University systems.

Assist with office operations such as transcript processing, enrollment and degree verification, document imaging, grading support, maintenance of academic and demographic records, processing administrative withdrawals, monitoring effective dates of withdrawals, and communicating outcomes to appropriate University stakeholders.

Participate in office projects, process improvements, cross-training initiatives, testing of new procedures, and other duties that support departmental and University objectives.

General Customer Service (10%)

Greet and assist all customers in a professional, courteous, and prompt manner. Respond to general inquiries (in person, phone, email), including those related to graduation, commencement, and student records.

Position Requirements:

  • Associate degree or equivalent combination of education and experience required; bachelor's degree preferred.

  • 1-2 years of related work experience required.

  • Strong computer literacy, including proficiency in Microsoft Office Suite (especially Excel and Word), email platforms, and database/administrative systems.

  • Ability to understand, interpret and consistently apply academic policies and regulatory requirements.

  • Strong analytical and problem-solving skills with the ability to identify discrepancies and maintain accurate student records.

  • Experience working with student information systems, data validation, or compliance-related processes preferred.

  • Excellent written and verbal communication skills.

  • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

  • Ability to maintain confidentiality and adhere to FERPA and other applicable regulations.

  • Must be available for periodic overtime and participation in KC-area commencement ceremonies.

Founded in 1875, Park University is a private, liberal arts university. Park's flagship campus is located in the Kansas City suburb of Parkville, Missouri, on the bluffs overlooking the Missouri River. We offer an excellent benefits package including health, dental, and life insurance, retirement plan, and tuition-paid undergraduate classes for employees and dependents. Park University is an equal-opportunity employer and encourages applications from women and minorities.

Qualified applicants must upload a resume and cover letter that includes salary requirements.

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