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Student Records Assistant Jobs in Silver Spring, MD

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Student Records Assistant information

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$19

$31

How much do student records assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for student records assistant in Silver Spring, MD is $19.20, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Silver Spring, MD? For Student Records Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Silver Spring, MD look for? The top searched job categories for Student Records Assistant jobs in Silver Spring, MD are:
What cities near Silver Spring, MD are hiring for Student Records Assistant jobs? Cities near Silver Spring, MD with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Silver Spring, MD as of August 2026, with employment types broken down into 71% Full Time, 26% Part Time, and 3% Contract. Highlights an 97% In-person, and 3% Remote job distribution, with an average salary of $39,929 per year, or $19.2 per hour.

G26/27 EDUCATIONAL ADMIN ASST (208) - Science Focus

Arlington Public Schools

Arlington, VA

$20.75 - $28/hr

Full-time

Posted 23 days ago

Job description

Human Resources announces a 1.0 FTE Educational Administrative Assistant, G-07, 208 days, position located at Arlington Science Focus Elementary School.

QUALIFICATIONS:

  • High school diploma or GED, supplemented by coursework in business and office practices, with a minimum of two years of responsible clerical experience, preferably in an educationrelated setting.
  • Excellent human relations skills, with the ability to build and maintain effective working relationships across all levels, including colleagues, students, parents, and the public, in a courteous and tactful manner.
  • Demonstrated excellence in business English grammar, spelling, and punctuation, with the ability to communicate clearly and concisely, both verbally and in writing.
     

EXPERIENCE: 

  • Knowledge of business and school office procedures, practices, and equipment, as well as business English and standard office terminology.
  • Knowledge of the operation, uses, and capabilities of computer equipment and APSutilized software systems (e.g., Synergy, Frontline, and STARS+), along with strong proficiency in Microsoft Word, Excel, Access, and related applications.
     

RESPONSIBILITIES: 

Performs one or more sets of the following: may not include all duties performed; not all incumbents perform all essential functions delineated:  

  • Performs a full range of entrylevel to fully proficient administrative support and secretarial duties to support the instructional program, assisting school administration, teachers, and overall school operations as assigned.
  • Serve as receptionist; greets all visitors, answers phone, distributes mail, etc.
  • Composes routine correspondence: may prepare information and presentation packets as needed.
  • Organize and maintain files.

Incumbent will be assigned specific responsibilities at the work site to support the instructional program and general school operation: 

  • Maintain complex student records.
  • Assist the special education process.
  • May serve as the Administrative Assistant to the Assistant Principal or Director of Counseling.
  • Support specific instructional staff.
  • May perform Attendance, Registration, and STARS Finance tasks.
  • Ability to dispense medications to students when necessary.
  • Other duties as assigned.
 
Salary 
 
Salary based on 26/27 Pay Plan
 

Arlington Public Schools is an Equal Opportunity Employer

It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations - Equal Employment Opportunity - that "Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability."

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