Student Records Assistant Jobs in California (NOW HIRING)

Salary: $4,817.00 - $5,853.00 Monthly
Location : Los Alamitos High School, CA
Job Type: Part Time
Job Number: RECORDS
Department: Administrative & Clerical
Opening Date: 08/03/2026
Closing Date: 8/14/2026 12:00 PM Pacific
BASIC FUNCTION:
Under the direction of the Principal or designee, control and maintain all permanent cumulative records and high school transcripts of former students. Maintains the transcripts for current students.
REPRESENTATIVE DUTIES:
Maintain cumulative records of former students of the high school, including transcripts, immunization records and the permanent pupil record.
Maintain current students' transcripts; record grade changes and update and verify information to maintain accuracy of information.
Analyze and process requests for records according to District procedures; obtain appropriate authorization to release confidential information; forward requested records according to established methods; requests for high school transcripts according to approved procedures.
Maintain a variety of other reports, records and files; assure quality of records.
Order and maintain required supplies for copy machines.
Assist staff members with copy machines and maintain toner; order repairs and service as needed.
Maintain confidentiality of records and information.
Perform other job-related duties as assigned.
KNOWLEDGES AND ABILITIES:
KNOWLEDGE OF:
Transcript evaluation techniques
Technical applications relevant to school office management, including student information systems and digital communication tools
Professional telephone techniques, including proper etiquette and customer service strategies
Modern office practices, procedures, and equipment operation, including proficiency in digital and cloud-based tools
Record-keeping, document management, and data entry techniques, including digital filing and compliance with privacy regulations (e.g., FERPA)
School office terminology, practices, and procedures, including familiarity with student enrollment, attendance, and scheduling systems
Correct English usage, including grammar, spelling, punctuation, and professional written communication
District and school organizational structure, operations, policies, and procedures, with the ability to navigate internal systems effectively
Applicable sections of the California State Education Code, district policies, and other legal regulations governing school operations
Interpersonal skills using tact, patience, and courtesy when dealing with students, staff, parents, and community members
Demonstrate a commitment to Los Alamitos Unified School District's mission, vision, and priority goals.
ABILITY TO:
Compile, maintain and submit accurate and complete records and reports, inventories alpha/numeric, subject, index and cross reference files
Perform responsible and difficult clerical work with speed and accuracy
Prioritize work effectively
Analyze transcripts
Obtain information from clearly indicated sources
Work confidentially with discretion
Analyze problems and adopt an effective course of action
Make arithmetic calculations with speed and accuracy
Understand and follow oral and written directions
Communicate effectively both orally and in writing
Type at 45 words per minute net from clear copy or rough draft
Operate a variety of office equipment and machines, including a computer
Perform minor maintenance on copy machine
Establish and maintain effective working relationships with others
EDUCATION AND EXPERIENCE:
Any combination equivalent to: High School Diploma, GED, or Certificate of Completion and two years of experience in a student services function involving student records.
Los Alamitos Unified School District offers a generous fringe benefit package for employees working at least .75 FTE. Benefit options include medical, dental, and vision insurance.
01
Do you have a high school degree or GED?

• Yes
• No

02
Do you have at least two years of experience in a student services function involving student records?

• Yes
• No

03
Are you able to type a minimum of 45 words per minute?

• Yes
• No

Required Question