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Student Records Assistant Jobs in California (NOW HIRING)

Unitek Learning

Sr. Student Finance Analyst

Irvine, CA · On-site

$91K - $114K/yr

Serve as first line of contact for COD Team Analysts with questions on policy or processing of complicated student records. * Assist Executive Director, Student Finance with training of other Student ...

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All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in California

Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in California?

The most popular types of Student Records jobs in California are:

What are popular job titles related to Student Records Assistant jobs in California?

For Student Records Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in California look for?

The top searched job categories for Student Records Assistant jobs in California are:

What cities in California are hiring for Student Records Assistant jobs?

Cities in California with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Records Clerk

GovernmentJobs.com

Los Alamitos, CA • On-site

$17.25 - $22.75/hr

Other

Posted 2 days ago

New

Job description

Records Clerk

Basic Function:

Under the direction of the Principal or designee, control and maintain all permanent cumulative records and high school transcripts of former students. Maintains the transcripts for current students.

Representative Duties:

Maintain cumulative records of former students of the high school, including transcripts, immunization records and the permanent pupil record.

Maintain current students' transcripts; record grade changes and update and verify information to maintain accuracy of information.

Analyze and process requests for records according to District procedures; obtain appropriate authorization to release confidential information; forward requested records according to established methods; requests for high school transcripts according to approved procedures.

Maintain a variety of other reports, records and files; assure quality of records.

Order and maintain required supplies for copy machines.

Assist staff members with copy machines and maintain toner; order repairs and service as needed.

Maintain confidentiality of records and information.

Perform other job-related duties as assigned.

Knowledges and Abilities:

Knowledge of:

Transcript evaluation techniques

Technical applications relevant to school office management, including student information systems and digital communication tools

Professional telephone techniques, including proper etiquette and customer service strategies

Modern office practices, procedures, and equipment operation, including proficiency in digital and cloud-based tools

Record-keeping, document management, and data entry techniques, including digital filing and compliance with privacy regulations (e.g., FERPA)

School office terminology, practices, and procedures, including familiarity with student enrollment, attendance, and scheduling systems

Correct English usage, including grammar, spelling, punctuation, and professional written communication

District and school organizational structure, operations, policies, and procedures, with the ability to navigate internal systems effectively

Applicable sections of the California State Education Code, district policies, and other legal regulations governing school operations

Interpersonal skills using tact, patience, and courtesy when dealing with students, staff, parents, and community members

Demonstrate a commitment to Los Alamitos Unified School District's mission, vision, and priority goals.

Ability to:

Compile, maintain and submit accurate and complete records and reports, inventories alpha/numeric, subject, index and cross reference files

Perform responsible and difficult clerical work with speed and accuracy

Prioritize work effectively

Analyze transcripts

Obtain information from clearly indicated sources

Work confidentially with discretion

Analyze problems and adopt an effective course of action

Make arithmetic calculations with speed and accuracy

Understand and follow oral and written directions

Communicate effectively both orally and in writing

Type at 45 words per minute net from clear copy or rough draft

Operate a variety of office equipment and machines, including a computer

Perform minor maintenance on copy machine

Establish and maintain effective working relationships with others

Education and Experience:

Any combination equivalent to: High School Diploma, GED, or Certificate of Completion and two years of experience in a student services function involving student records.

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