ZipRecruiter

Log In

1

Student Records Assistant Jobs in California (NOW HIRING)

GovernmentJobs.com

Student Records Clerk

Artesia, CA · On-site

$17.25 - $22.75/hr

Order and maintain required supplies for copy machines. Assist staff members with copy machines and ... student records. Los Alamitos Unified School District offers a generous fringe benefit package for ...

Unitek Learning

Sr. Student Finance Analyst

Irvine, CA · On-site

$91K - $114K/yr

Serve as first line of contact for COD Team Analysts with questions on policy or processing of complicated student records. * Assist Executive Director, Student Finance with training of other Student ...

Unitek Learning

Sr. Student Finance Analyst

Irvine, CA · On-site

$91K - $114K/yr

Serve as first line of contact for COD Team Analysts with questions on policy or processing of complicated student records. * Assist Executive Director, Student Finance with training of other Student ...

next page

Showing results 1-20

All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in California

Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in California? The most popular types of Student Records jobs in California are:
What are popular job titles related to Student Records Assistant jobs in California? For Student Records Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in California look for? The top searched job categories for Student Records Assistant jobs in California are:
What cities in California are hiring for Student Records Assistant jobs? Cities in California with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in California as of August 2026, with employment types broken down into 69% Full Time, 27% Part Time, and 4% Contract. Highlights an 100% In-person job distribution.

Student Records Clerk

GovernmentJobs.com

Artesia, CA • On-site

$17.25 - $22.75/hr

Other

Medical, Dental, Vision

Posted 4 days ago

Job description

Job Title: Records Clerk

Under the direction of the Principal or designee, control and maintain all permanent cumulative records and high school transcripts of former students. Maintains the transcripts for current students.

Maintain cumulative records of former students of the high school, including transcripts, immunization records and the permanent pupil record.

Maintain current students' transcripts; record grade changes and update and verify information to maintain accuracy of information.

Analyze and process requests for records according to District procedures; obtain appropriate authorization to release confidential information; forward requested records according to established methods; requests for high school transcripts according to approved procedures. Maintain a variety of other reports, records and files; assure quality of records. Order and maintain required supplies for copy machines. Assist staff members with copy machines and maintain toner; order repairs and service as needed. Maintain confidentiality of records and information. Perform other job-related duties as assigned.

Knowledge of transcript evaluation techniques, technical applications relevant to school office management, professional telephone techniques, modern office practices, record-keeping, school office terminology, correct English usage, district and school organizational structure, applicable sections of the California State Education Code, interpersonal skills, and a commitment to Los Alamitos Unified School District's mission.

Ability to compile, maintain and submit accurate and complete records and reports, perform responsible and difficult clerical work with speed and accuracy, prioritize work effectively, analyze transcripts, obtain information from clearly indicated sources, work confidentially with discretion, analyze problems and adopt an effective course of action, make arithmetic calculations with speed and accuracy, understand and follow oral and written directions, communicate effectively both orally and in writing, type at 45 words per minute net from clear copy or rough draft, operate a variety of office equipment and machines, perform minor maintenance on copy machine, and establish and maintain effective working relationships with others.

Education and experience: Any combination equivalent to: High school diploma, GED, or certificate of completion and two years of experience in a student services function involving student records.

Los Alamitos Unified School District offers a generous fringe benefit package for employees working at least.75 FTE. Benefit options include medical, dental, and vision insurance.

Apply