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Student Records Assistant Jobs in California (NOW HIRING)

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in California?

The most popular types of Student Records jobs in California are:

What are popular job titles related to Student Records Assistant jobs in California?

For Student Records Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in California look for?

The top searched job categories for Student Records Assistant jobs in California are:

What cities in California are hiring for Student Records Assistant jobs?

Cities in California with the most Student Records Assistant job openings:

Infographic showing various Student Records Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Success Specialist- Student Equity and Achievement

Imperial Valley College

Imperial, CA • On-site

$64K - $83K/yr

Full-time

Posted 6 days ago


Job description

Student Success Specialist- Student Equity and Achievement at Imperial Valley College Share on X Print Application Deadline 8/27/2027 11:59 PM Pacific Date Posted 8/27/2026 Contact Human Resources 760-355-6212 Number of Openings Not Specified Salary Pay Range 64,168.00 - 83,720.00 Annually Length of Work Year See Position Description Employment Type Full Time Job Description / Essential Elements: Print Student Success Specialist- Student Equity and Achievement Salary: $64,168.00 - $83,720.00 Annually Job Type: Classified Regular Job Number: 27-011 Closing: Continuous Location: 380 East Aten Road, Imperial, CA Division: Student Equity Representative Duties BASIC FUNCTION: Under the direction of the assigned supervisor, coordinates student success and support related programs; assist in the planning, coordination, and implementation of support programs and services; assists in planning and coordinating activities for students. DISTINGUISHING CHARACTERISTICS: The incumbent in this classification performs responsible and varied work involved with planning, promoting, and implementing Student Success. The work requires extensive interaction with participants/students, faculty, staff, and others

The incumbent must possess well-developed organizational skills and specialized technical knowledge related to the provisions of student support services. TYPICAL DUTIES: The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

1. Plan, organize, and coordinate student success and support program activities. Provide support in ensuring coordination and training for all the components of student success.

2. Assist students with college application and to obtain resources to support student success. 3.

Assist in budget development and coordination; assist and prepare required reports; assist in program review and strategic planning. 4. Provides leadership for student intervention programs.

Participate and monitor systems to provide and track support services for students. Train staff to provide student support-related services. 5.

Assist in ensuring compliance with and implementation of student services related regulations, policies, and procedures. Assist in maintaining databases; ensure services provided to students follow district and state regulations, policies, and procedures. 6.

Provide training and supervision to student and temporary employees. 7. Assist in the facilitation of college programs focused on student success.

Provide orientation activities for programs and services. 8. Assist with professional development activities.

Provide workshops and activities for students. Participate in meetings and on committees as assigned. 9.

Perform other job-related duties as assigned. For the full job description, click https://www.imperial.edu/ivc/files/HR/Job_Description/Classified/Student-Success-Specialist-March-2025.pdf https://get.adobe.com/reader/. Minimum Qualifications EDUCATION AND EXPERIENCE: A bachelor's degree in psychology, sociology, counseling, education, or related fields and two (2) years of related experience or the equivalent

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration.

Materials submitted become property of the District and will not be returned, copied, or considered for other openings. Supplemental Information RANGE 21 ON THE CLASSIFIED SALARY SCHEDULE. Initial salary placement is normally at Step 1, no higher than Step 3.

Please click https://www.imperial.edu/ivc/files/HR/Salary_Schedules/2023-2026_-_Classified_Salary_Schedule_Effective_July_1_2023.pdf https://get.adobe.com/reader/ to review current salary schedule. IMPORTANT: - First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by September 10, 2026, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point - All application communications, including interview invitations, are sent through our applicant tracking system (NeoEd)

Applicants are responsible for regularly monitoring their NeoEd account and ensuring that their contact information (including email address and phone number) is accurate and up to date. Failure to respond to interview invitations or other time-sensitive communications within the specified timeframe may result in removal from further consideration for the position. Due to the volume of applications received, candidates who do not respond may be considered withdrawn (no-show), and interview opportunities may be extended to other qualified applicants.

For Additional inquiries please contact: Gina Snow HR Recruiter Phone: 760-355-6210 Email: gina.snow@imperial.edu EEO Information Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. To apply, visit https://apptrkr.com/9789233 The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics

The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas. je-05444cc8ab894f4f981ff320452a2c74 Requirements / Qualifications For more information on Requirements/Qualifications, please contact the employer.

Comments and Other Information For more information on Comments and Other Information, please contact the employer. CalPERS Links Not all postings qualify for CalPERS. Informational Only.

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