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Student Records Assistant Jobs in Oregon (NOW HIRING)

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TRIO Student Support Services Advisor

Ashland, OR · On-site

$44K - $45K/yr

... assist students towards persistence, graduation, and career goals. The advisor will have the ... Keeps accurate student records and monitors academic progress towards degree completion.

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Oregon?

For Student Records Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Oregon look for?

The top searched job categories for Student Records Assistant jobs in Oregon are:

What cities in Oregon are hiring for Student Records Assistant jobs?

Cities in Oregon with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

Student Personnel Specialist

Management & Training Corporation

Astoria, OR • On-site

$22.65/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Management & Training Corporation rating

5.4

Company rating: 5.4 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

38th of 43 rated prisons

Job description

Wage - $22.65 per hour 

Schedule – Full Time, 8hr shifts, Monday – Friday

Our staff also enjoy these benefits:

  • Health, dental, vision, prescription drug and life insurance
  • 401(k) retirement plan
  • Paid time off and paid holidays
  • Professional development assistance 
  • Career advancement opportunities 

MTC is proud to operate the Tongue Point Job Corps Center in Astoria, OR where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people’s lives and we want YOU to join our team!

What you will be doing: You’ll be responsible for the student personnel functions, including the discipline and behavioral adjustment system and management of significant incidents, in compliance with government and management directives.

Essential Functions: 

  1. Assist in determining and administering disciplinary action for students who have violated rules and regulations. Maintain  confidentially regarding negative incidents and student records.
  2. Coordinate and monitor review boards as needed, assist with peer intervention records. 
  3. Counsel students when their behavior on or off-center is not appropriate. 
  4. Coordinate student personnel programs with other center staff and maintain documentation of records and reports on activities using CIS, as well as other systems of documentation.
  5. Serve as student personnel officer in the officer's absence. 

Education and Experience Requirements: 

  • Associate's degree and two (2) years related experience. 
  • Directly related experience may be considered in lieu of formal education requirements.
  • Experience with youth, excellent written and verbal communication skills, organization & recordkeeping.
  • A valid driver license with an acceptable driving record. 

Why: Make a positive impact in your community by doing meaningful work that results in a rewarding career. 

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through customersupport@mtctrains.com or 801-693-2888.

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