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Student Records Assistant Jobs in Oregon (NOW HIRING)

Bushnell University

Record Specialist

Eugene, OR

Process Portage Learning requests including importing new student information and grades and delivering transcripts; * Assist Assistant Registrar II with digitization of paper records project;

Bushnell University

Record Specialist

Eugene, OR · On-site

Process Portage Learning requests including importing new student information and grades and delivering transcripts; * Assist Assistant Registrar II with digitization of paper records project;

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Oregon? For Student Records Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Oregon look for? The top searched job categories for Student Records Assistant jobs in Oregon are:
What cities in Oregon are hiring for Student Records Assistant jobs? Cities in Oregon with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Oregon as of July 2026, with employment types broken down into 48% Full Time, and 52% Part Time. Highlights an 100% In-person job distribution.

Admissions Student Worker

Oregon Health & Science University

La Grande, OR • On-site

$18.25 - $25/hr

Full-time

Posted 9 days ago

Oregon Health & Science University rating

8.1

Company rating: 8.1 out of 10

Based on 95 frontline employees who took The Breakroom Quiz

156th of 616 rated colleges and universities

Job description

Under direct supervision, primarily provides general administrative support for a project, team, or work unit. Similar to an Office Clerk or Specialist.


Admissions Support:

  • Assist with data entry, managing application documents, and updating student records.
  • Provide customer service via email, phone, and in-person, answering questions about admissions processes.
  • Help coordinate campus tours and information sessions for prospective students.
  • Assist in preparing admissions packets and materials.
  • Help maintain and organize admissions files and databases.
  • Support the Admissions team during recruitment events, such as open houses and orientations.

Social Media Management:

  • Create and curate content for the school's social media channels (Facebook, Instagram, Twitter, etc.) including but not limited to:
    • Assist in drafting posts
    • Brainstorming content and strategies to increase engagement
    • Taking photos and videos to share with Admissions Communications Manager to post
  • Meet regularly online with Admissions Communications Manager and other student workers to brainstorm ideas and plan content
    • Work with Admissions Communications Manager to manage the content calendar and ensure regular posting.
  • Coordinate with other nursing students to represent the student experience on social channels.
  • Represent campus at events/activities to gather photo and video content (may include occasional evenings and weekends)

  • An OHSU Undergraduate Program (minimum 6 credit hours).
  • Computer and software experience with includes MS Word, Excel, e-mail, web-site search tools and internet skills.

  • Creativity and familiarity with social media platforms (Facebook, Instagram, Twitter, etc.) and basic content creation.
  • Have access to mobile device to take photos and videos and ability to upload materials to OneDrive for Admissions Communications Manager to access.
  • Ability to handle confidential information and maintain privacy.
  • Organizational skills and attention to detail.
  • Ability to work independently and as part of a team.
  • Previous experience in admissions or social media is a plus, but not required.
  • General office experience
  • High level of organization and prioritization skills, team oriented, strong public relations and customer service skills, ability to work cooperatively with academic, unclassified management and classified personnel, strong interpersonal skills and communication skills, experience creating web content

  • Flexible working hours
  • Ability to lift and carry up to 30 pounds is helpful.

We are Oregon's only public academic health center.
In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome.
OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.
To request reasonable accommodation, contact askhr@ohsu.edu

What Oregon Health & Science University employees say

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About Oregon Health & Science University

Sourced by ZipRecruiter

Oregon Health & Science University (OHSU) is a distinguished institution under the industry of higher education and healthcare, specifically in the field of medical science. Based in Portland, Oregon, US, it maintains a reputation for promoting research, teaching, patient care, and outreach. Established in 1887, OHSU has continually sought to redefine the parameters of healthcare delivery and biomedical discovery through its expansive catalog of programs and initiatives. A galvanizing mission drives OHSU: to improve the health and quality of life for all Oregonians through excellence, innovation, and leadership in health care, education, and research.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Portland, OR, US

Year founded

1887

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