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Student Records Assistant Jobs (NOW HIRING)

Roanoke College

Student Records Coordinator

Salem, VA · On-site

The Student Records Coordinator serves as the point of first contact for the registrar's office ... Oversees the review, with the assistance of student office assistants, of all new student files for ...

Serrato Corporation

Student Records Manager

Mckinney, TX · On-site

... * Assist in the development and implementation of new and revised policies and procedures affecting student records, Center Information System (CIS), data integrity, and Career Development Services ...

Roanoke College

Student Records Coordinator

Salem, VA · On-site

The Student Records Coordinator serves as the point of first contact for the registrar's office ... Oversees the review, with the assistance of student office assistants, of all new student files for ...

Serrato Corp.

Student Records Manager

Mckinney, TX · On-site

... * Assist in the development and implementation of new and revised policies and procedures affecting student records, Center Information System (CIS), data integrity, and Career Development Services ...

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How much do student records assistant jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for student records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What job makes $10,000 a month without a degree?

A Student Records Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for this role. High-paying jobs that may reach this level without a degree often include specialized trades, sales positions, or entrepreneurship, but they usually require significant experience, skills, or certifications. Most roles with this income level generally demand advanced education or extensive industry experience.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience can earn the highest salaries, often exceeding $70,000 annually. Positions requiring advanced technical skills, certifications, or working in high-demand industries tend to offer higher compensation.

What jobs pay 2000 a day?

Jobs that can pay $2,000 a day typically include high-level consulting, specialized medical or legal professionals, executive roles, or certain freelance and contract positions requiring advanced skills and experience. These roles often demand significant expertise, certifications, or a strong client base, and may involve long hours or high responsibility levels.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the role of a records assistant?

A student records assistant is responsible for managing and maintaining student records, including updating personal information, processing transcripts, and ensuring data accuracy. They often use database management systems and need attention to detail to handle sensitive information efficiently.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

More about Student Records Assistant jobs
What cities are hiring for Student Records Assistant jobs? Cities with the most Student Records Assistant job openings:
What are the most commonly searched types of Student Records jobs? The most popular types of Student Records jobs are:
What states have the most Student Records Assistant jobs? States with the most job openings for Student Records Assistant jobs include:
What job categories do people searching Student Records Assistant jobs look for? The top searched job categories for Student Records Assistant jobs are:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Student Records Specialist

Student Records Specialist

Strategix Management LLC

Gadsden, AL • On-site

Other

Posted 13 days ago

Key responsibilities

  • Maintain student personnel files in hard copy and electronic formats in compliance with Job Corps policies.

  • Accurately enter student data into designated Job Corps information systems including duty status, attendance, and other records as directed.

  • Assist in preparing reports, archiving records, and responding to student, parent, and former student requests for copies of records.

Job description

Job Type
Full-time
Description
This position provides on-site support at the Gadsden Job Corps Center (Gadsden, AL) operated by Strategix.
Position Summary
The Records Specialist maintains student personnel files in hard copy and E-Folder formats in compliance with the Job Corps Policy and Requirements Handbook (PRH).
Essential Functions

  1. Perform administrative duties as directed to properly maintain files on both active and separated students including filing, copying, archiving, and producing required reports.
  2. Provide accurate entry of student data into designated Job Corps information systems including duty status and attendance, leaves of absence, academic and career technical training attainments, allotments, personal information, extensions, separation status, and other data as directed.
  3. Maintain student signature rosters, dormitory bed checks, and other attendance documentation used to establish students' duty status in daily hard copy files for all active students.
  4. Assist in the preparation of the daily Morning Report to accurately reflect the duty status of each student.
  5. Maintain individual hard copy student personnel folders in compliance with PRH Chapter 6 and ensure aging hard copy records are archived in compliance with federal schedules and procedures.
  6. Assist in coordinating student travel arrangements including verifying eligibility, ordering travel tickets, and student travel account reconciliation in compliance with PRH Ch. 6.7 and Exhibit 6-3 and maintain supporting documentation in the student file.
  7. Record student clothing allowances in compliance with PRH Ch. 6.6 and maintain supporting documentation in the student file.
  8. Assist in preparing reports and documentation to support student pay and collection of fines in collaboration with other departments.
  9. Maintain data integrity standards by ensuring supporting hard copy documentation on student attainments is received prior to recording attainments in Job Corps data systems.
  10. Responds to student, parent/guardian, and former student requests for copies of records in compliance with the PRH.
  11. Provides quality customer service for both internal and external customers.
  12. Participate in department meetings and all mandated PRH and Strategix training.
  13. Maintain accountability of staff, students, and property and adhere to safety practices.
  14. Promote a harassment-free environment.
  15. Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student's personally identifiable information (PII) and reduce network security threats.
  16. Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.

Requirements
Qualifications and Experience Minimum
High school diploma and two years of experience in records administration, general office, or data entry procedures. Information technology proficiency including MS Office. Demonstrated customer service orientation.
Preferred
Associate degree and previous Job Corps experience.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.
We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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