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Student Records Assistant Jobs in Arizona (NOW HIRING)

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Arizona?

The most popular types of Student Records jobs in Arizona are:

What are popular job titles related to Student Records Assistant jobs in Arizona?

For Student Records Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Arizona look for?

The top searched job categories for Student Records Assistant jobs in Arizona are:

What cities in Arizona are hiring for Student Records Assistant jobs?

Cities in Arizona with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Technician Student Records (15676)

Roosevelt School District 66

Phoenix, AZ • On-site

Full-time

Re-posted 21 hours ago

Job description

TITLE: Student Records Technician 

CLASSIFICATION: Classified Hourly Salary Schedule 

REPORTS TO: Supervisor of Student Information Services 

SUMMARY: The Student Records Technician provides technical support and oversight for district student attendance and records processes. This position serves as a central resource to school administrators and site attendance staff, ensuring accurate student enrollment, withdrawal, and records management in compliance with district policies and state reporting requirements. 

PERFORMANCE RESPONSIBILITIES: 

1. Provide technical guidance and support to school attendance clerks and site staff regarding student enrollment, withdrawal procedures, and attendance record requirements. 

2. Train site attendance clerks on district procedures, data entry standards, and student information system processes. 

3. Monitor and review attendance and enrollment data entered by school sites to ensure accuracy, completeness, and compliance with district policies and state guidelines. 

4. Audit student records and attendance data to identify discrepancies; work with sites to correct errors in a timely manner. 

5. Process and verify student registrations, withdrawals, and transfers within the district student information system. 

6. Maintain and manage the District's permanent student records, ensuring proper documentation, storage, and confidentiality. 

7. Assist in compiling, analyzing, and verifying statistical attendance and enrollment data for district and state reporting. 

8. Generate reports from student information systems and spreadsheets to support compliance, funding, and administrative needs. 

9. Provide backup support to school attendance clerks during peak periods or staff absences. 

10.Respond to inquiries from administrators, staff, parents, and external agencies regarding student records and attendance procedures, in accordance with privacy regulations. 

11.Maintain organized electronic and physical filing systems for student records in compliance with records retention guidelines. 

12.Support department projects related to student data audits, compliance reviews, and reporting timelines. 

13.Attend trainings and professional development to remain current on student information systems, policies, and state requirements. 

14.Perform other job-related duties as assigned. 


EDUCATION: High school diploma or equivalency required. 
 

EXPERIENCE: Three-years related experience in student records, attendance, or data management. Experience in a school district or educational setting preferred. 


SKILLS/KNOWLEDGE/ABILITIES: 

Strong knowledge of student records, attendance procedures, and data entry standards. 

Proficiency in student information systems and Microsoft Office applications, particularly spreadsheets. 

Ability to type a minimum of 40 words per minute. 

High level of English proficiency for professional communication and preparation of correspondence and procedural guidance. 

Strong communication and interpersonal skills for working with administrators, staff, parents, and the public. 

Ability to explain procedures and technical processes in a clear and concise manner. 

Strong organizational skills and attention to detail with a high degree of accuracy. 

Ability to analyze data and identify discrepancies. 

Demonstrated ability to work independently, prioritize tasks, and make decisions in the absence of direct supervision. 

Ability to maintain confidentiality of student records in accordance with applicable laws and district policies. 

WORKING CONDITIONS: The work environment is the normal office setting. 
 

TERMS OF EMPLOYMENT: Twelve-month year, Classified Hourly Salary Schedule, employee benefits in accordance with Board policies. 
 

EVALUATION: Performance to be evaluated in accordance with Board policy on evaluation of classified staff.




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